。该工作已被公司管理人员暂停申请，不再接受简历投递

Executive Assistant

Basecamp Data Solutions

多个城市，巴基斯坦

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发布 Apr 19, 2023 569 查看

Job Overview

We seek a highly organized, proactive, and detail-oriented Executive Assistant to provide exceptional administrative support to our C-level executives. The successful candidate will have a proven track record of managing complex schedules, coordinating meetings and events, and carefully handling sensitive information. As an integral team member, the Executive Assistant will liaise between the executives and internal/external stakeholders, ensuring effective communication and smooth operations.

Responsibilities

Calendar Management & Scheduling

Manage and maintain the executives' complex and dynamic calendars, ensuring that all appointments, meetings, and deadlines are accurately scheduled and conflicts are resolved promptly.
Coordinate and schedule internal and external meetings, including reserving meeting rooms, preparing agendas, and ensuring all necessary materials and resources are available.
Arrange travel itineraries and accommodations, including flights, hotels, transportation, and other logistics, as needed.

Communication & Correspondence

Act as a liaison between the executives and internal/external stakeholders, ensuring clear and effective communication.
Manage incoming and outgoing correspondence, including emails, letters, phone calls, and messages, prioritizing and directing as needed.
Draft and edit written materials on behalf of the executives, such as letters, reports, presentations, and meeting agendas.

Meeting Preparation & Follow-Up

Prepare meeting materials, including presentations, agendas, and supporting documents, ensuring that all materials are accurate and up-to-date.
Attend meetings and take comprehensive notes, capturing action items, decisions, and key discussion points.
Coordinate and track the completion of action items, following up with relevant stakeholders as needed to ensure timely completion.

Confidentiality & Discretion

Handle sensitive and confidential information with the utmost discretion, ensuring that all documents, correspondence, and communications are appropriately managed and secured.
Maintain high professionalism and confidentiality when interacting with executives, employees, clients, and other stakeholders.

Administrative Support

Assist with preparing and submitting expense reports, invoices, and other financial documents as needed.
Manage and maintain the executives' contacts and filing systems, ensuring that all information is accurate, up-to-date, and easily accessible.
Provide general administrative support, such as photocopying, faxing, and organizing documents.

Qualifications

Bachelor's degree in Business Administration, Communications, or a related field.
Minimum 5 years of experience in an executive support role, preferably supporting C-level executives.
Excellent written and verbal communication skills, with a proven ability to communicate effectively with executives, employees, clients, and other stakeholders.
Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other office management tools and software.
Experience with travel arrangements and expense report management.
High level of professionalism, discretion, and confidentiality.
Ability to work independently, take the initiative, and anticipate the needs of the executives.
Strong problem-solving skills and the ability to adapt to changing priorities and demands.

技能

Executive Calendar Management C Level Executive Support Feedback Assessment

工作详细内容

全部职位:

1 发布

工作时间:

中班

工作类型:

全职/长期工

工作地址:

伊斯兰堡, 卡拉奇, 拉合尔, 巴基斯坦

性别:

没有偏好

最低学历:

学士

学位头衔:

Business Administration

职位等级:

资深专业人员

电话预约已成功，我们的专家会在短时间内与你联系:

5年

在之前申请:

May 19, 2023

发布日期:

Apr 19, 2023

Basecamp Data Solutions

· 101-200 员工 - 伊斯兰堡, 卡拉奇, 拉合尔

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We provide data management solutions for clients. We offer the cost benefits of offshore resourcing with the peace of mind and quality of dedicated local management. We design intelligent data management systems to maximize efficiency and robustness of client businesses. Our key business and systems analysts work with clients locally to develop the right data systems customers' need, not elaborate systems that hinder operational flexibility and efficiency. A major benefit our clients get with us is our local business and systems analysts match the client business needs with smart system designs to deliver optimal solutions for both short-term and long-term client goals.