Fucntional Admin- Finance

SENIORITY LEVEL: Entry Level

FUNCTION: Finance

SALARY RANGE: Competitive Salary + excellent benefits + market leading bonus

LOCATION: Dhaka, Bangladesh

Reports to: Area Head of Finance

ROLE POSITIONING & OBJECTIVES

This role ensures the seamless administration of Finance functions, aligning with global standards while addressing local requirements.

WHAT YOU WILL BE ACCOUNTABLE FOR

BUSINESS MANAGEMENT:

1. Support to Head of Finance and provide administrative support to the team for events/ Day Out, Calendar and Meeting management, Stationery & Pantry Management, Pool car, tracking Joiners/Movers/Leavers/IAs for mail group updates, SAP and other system access and request management, Letter Drafting Support, Finance IA Recharges, etc.

• Successfully manage meetings & track Area Head of Finance s Calendar and appointments; support Area Head of Finance with Bank/Financials (if needed), regulatory paperwork, system and access related work, and external stakeholders. Manage Finance s Local and International Travel, including Finance visitor s travel.
• Organize venue, food, and travel for Finance team day out/event/ team celebration/ birthday by engaging vendors; provide support for Finance training.
• Manage supplies for stationery & food (Floor Pantry/Support staff management), prompt coordination with Facilities team & ensure pool car support for the Finance team.
• Issue new joiner medical letter and update in BD Finance, BD Managers and other relevant email groups.
• Support Finance related document distribution, calendar and diary allocation and distribution for Finance team and their stakeholders, etc.

2. Financial Coordination Budget Management and Vendor Payments (Both Local & Foreign)

• Manage the Finance NEC Budget in consultation with Planning & Reporting Manager & update actuals monthly and review with Area Head of Corporate Finance monthly.
• Update the finance team on the savings from the given budget and make provisions for the pending GRs. Track all costs that are to be recharged to intercompany entities. Keep track of open PO to escalate GR and payment within the given timeline.

3.Vendor Enlistment, Agreements (Icertis), AFC and Vendor management

• Document collection from vendors to enlist them in the system ensuring compliance.
• Completion of anti-financial crime risk assessment for vendors.
• Enlist new vendors for business requirements. Raise Icertis request and support in the execution of agreements. Clear all backlog and escalate system issues on time if there are any.
• Raise the purchase order and goods received as per company policy.
• Sort issues of the vendors related to the service they will be providing

4.Support the Finance Team for Local & International Travel

• Support Finance Team for Local Travel [Budget Approval, Traveler s profile update/ Approvals / Purchase Order / Ticket Booking].
• Arrange VISA for International Travel.
• Ensure compliance with Ticket Booking as per policy.
• Arrange FOREX for the traveller and settle the bills upon return.
• Accommodation for Local and International travel

PEOPLE MANAGEMENT:

Collaboration with Internal & External Stakeholders:

• To have a successful collaboration with all functions Executive Assistants and others as required to complete business responsibilities.
• Develop a working relationship with vendors to ensure proper supply of Goods and services as per business requirements.
  

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Bachelor's degree in any discipline is required, with preference given to candidates with experience in administrative work.
• Active involvement in ECAs showing strong management abilities.
• Possess strong technical and interpersonal skills.
• An ability to work with all levels within the organization and managing various groups of stakeholders.
• Good communications skills with ability to build credibility and reliability among peers.
• Ability to establish priorities of key deliverables.

WE ARE BAT

At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.

• Global Top Employer with 53,000 BAT people across more than 180 markets
• Brands sold in over 200 markets, made in 44 factories in 42 countries
• Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
• Diversity leader in the Financial Times and International Women s Day Best Practice winner
• Seal Award winner one of 50 most sustainable companies

BELONGING, ACHIEVING, TOGETHER

Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals.