Supply Chain Intern

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war and disaster. At work today in over 40 countries and 22 U.S. cities, we restore dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

IRC has been working in Pakistan since 1980, managing and delivering large, complex programs to meet the needs in health, education, safeguarding, environmental health and livelihoods for displaced, poor and disaster affected communities. With the support of the federal and provincial governments, and generous donors, the IRC is currently implementing multiple projects across the country.

Job Overview/Summary:

The Supply Chain Intern will support the Supply Chain team in executing procurement, logistics, and administrative tasks. Key responsibilities include facilitating petty cash purchases, generating and scanning procurement documents, attaching relevant tax documents, and coordinating with vendors to collect required paperwork. The intern will also liaise with the Finance Department to ensure timely vendor payments and work closely with program teams to arrange and deliver supplies for trainings and other activities.

Additional duties include processing utility bills, supervising vehicle fueling, preparing monthly reports, and maintaining proper documentation. The intern will assist in coordinating staff travel logistics, managing assets and inventory, and supporting general warehousing and administrative functions. This role offers practical exposure to supply chain operations within a humanitarian context.

Major Responsibilities:

• Carry local/petty purchases and processing Item requirements through Integra.
• Generate documents related to procurement for financial clearance and scan the same for onward approval and submission to finance department.
• Tax calculations and attach online income/sales tax documents with each vendor’s payment before submission to Finance.
• Collect documents from vendors including invoice, quotation VIF and any other documents required for due diligence.
• Follow up with Finance on payments of vendors to ensure that all payments are processed/released timely.
• Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Assist program colleagues in arranging training supplies like stationery, printing material and banners etc.
• Facilitating staff while dispatching/receiving official mail and closely coordinate its tracking with receiving end.
• Responsible for timely processing of office utilities including gas, electricity, and communication bills.
• Supervise the fueling at fuel station including IRC regular and rental vehicles.
• Prepare monthly Supply chain reports on a monthly basis or when required.
• Maintain all sorts of departmental documentation in hard and soft form and archive in the dedicated folders.
• Coordination with drivers and staff for their field and outstations visits and making timely logistics arrangements.
• Support supervisor in managing Asset and inventory and general warehousing with complete supporting documentation.
• Support supervisor and officer general administration.

Key Working Relationships:

Position Reports to: Supply Chain Officer– Peshawar

Position directly supervises: N/A

Job Requirements: 

Education: Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or a related field.

Work Experience: Prior internship or volunteer experience in supply chain, logistics, procurement, or administration is preferred but not mandatory.

Demonstrated Skills and Competencies:

• Knowledge and understanding of Supply Chain Management.
• Reliable, responsible, and objective oriented
• Good interpersonal skills
• Ability to work in team
• Ability to live in challenging conditions and ability to work under difficult, high-pressure situations.
• flexible and highly motivated; able to handle pressure well and work effectively in diverse environments.

C. Language Skills:

• Must be fluent in English, and Urdu languages.

The IRC Core Values and Commitments.

• The IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.
• IRC is committed to ensuring that IRC staff is suitable to work with children and have the knowledge to uphold and abide by the IRC’s Child Safeguarding Policy.
• Level of interaction with children: Less Frequent direct contact with children
• IRC ensures that its staff must actively practice the roles and responsibilities related to client responsiveness, accountability to people in affected communities and must have competencies to solicits and listens to feedback and other’s perspectives, responds to feedback with maturity and sensitivity and takes appropriate decisions and makes changes to behavior or actions in response to feedback.
• IRC recognizes that gender equality is fundamental to the achievement of our organizational mission. As such, IRC is committed to the promotion of gender equality in all aspects of our operations and programs. Our organizational policies, procedures and actions demonstrate this commitment.