Assistant Supply Chain / Services Officer

Technical (Elaborate the technical key results areas in detail). 

Asset Management

• Assist SC&S Officer to Manage Fixed Assets at Area Office Level. Ensuring all the existing and newly purchased fixed assets are properly tagged.
• Assist SC&S Officer for Ensuring periodic reconciliations of all the fixed assets and all the fixed assets are maintained properly

Fleet Management

• Authorize vehicle movement, Maintain entries in Stride, Log Book and VMS.

Timely fuelling of vehicles

• Vehicle repair and maintenance to ensure IR Fleet remain is working condition all the time

Event Management

• Event management/ arrangements in seminars, conferences and interviews.

Facilities Management

• Manage and supervise all matters related to Office, Staff residence and warehouse

Procurement

• Assist SC&S Officer for Timely procurement
• Assist program team in developing procurement plans

Warehousing

• Ensure that all warehouse movement are recorded in a timely manner in warehouse register and warehouse portal

Office Stock Management/Utilities:

• Office Consumable record keeping and demand processing. 
• Processing office Utilities payments.
• Operational (Elaborate the operational key results areas in detail).
• Frequent official visits to other field offices and to conduct out of city events.  
• Coordinate with internal (Area procurement leads Project Lead, Department leads at FO) & external (Vendors, Line department, Law enforcement agencies) stakeholders related to timely procurement and other matters of mutual interest.
• Ensure preparation & record management of FO level procurement record/information so that may be accessed by relevant individuals as & when needed. 
• Ensure the preparation , submission and payment of vendor payments 
• Supervision of support staff at AO level and maintenance of record (Leave, Time sheet, over time and appraisal) 
• Preparation of vendor data base
• Ensure proper filling of forms & formats as per desired standard
• Close coordination with line manager for effective implementation of policies / guidelines.
• Organizational (Elaborate the organizational key results areas in detail).
• Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services.
• Understanding of IR values and their demonstration in real time.
• Abide by the IR zero tolerance policy towards bribery & corruption as well as sensitize others on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities & the way you can contribute in its achievement.
• Assist in identification & documentation of organizational successes for show casing IR work
• Facilitate the organizational stance on clime change through adaptation of environment friendly & cost effective approaches in your domain.
• Respect & promote the organizational stance on work force diversity & support the efforts being made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc. in carrying out organization activities.
• Ensure periodic field visits to witness the challenges and implementation of activities at ground level.
• Participation and facilitation in implementation of IR seasonal programmes.

DECLARATION:

By applying for this position with IR Pakistan;

• I confirm that the information in the CV/Application is complete and correct and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.

• I agree that information contained within this application and supporting documents (including "sensitive information) may be accessed, stored

and used and by the organisation in accordance with the Data Protection Act 1998.

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

• screening clearance

• receipt of satisfactory references 

Our values and commitment to safeguarding

IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IR also participates in the Inter Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Islamic Relief is an equal opportunities employer