Admin/HR Officer

Job Summary
We are looking for a dedicated and detail-oriented HR Coordinator to join our team in a full-time, in-person capacity. This role is essential for managing and maintaining both physical and digital personnel records with a strong emphasis on accuracy and confidentiality. The HR Coordinator will support a variety of human resources functions, including updating internal databases, facilitating recruitment activities, and assisting employees with benefits-related inquiries. The ideal candidate will be highly organized, capable of multitasking, and committed to ensuring smooth and efficient HR operations across the organization.

Key Responsibilities
The HR Coordinator will be responsible for maintaining comprehensive personnel records, including employment contracts and paid time off (PTO) requests, ensuring all information is accurate and securely stored. They will update internal HR databases with new hire details to keep employee information current and reliable. Additionally, the role involves creating and distributing company policy guidelines and frequently asked questions (FAQ) documents to enhance employee understanding of workplace policies.

Collecting payroll-related data such as bank account information and tracking working days is another critical responsibility, supporting accurate and timely payroll processing. The HR Coordinator will also manage job advertisements by publishing and removing postings on relevant platforms to attract qualified candidates.

Scheduling interviews and maintaining clear communication with candidates throughout the recruitment process is a key function, ensuring a positive candidate experience. The role includes preparing reports and presentations on HR metrics, such as total hires by department, to provide valuable insights to management.

Developing training and onboarding materials will help facilitate the smooth integration of new employees into the company. Lastly, the HR Coordinator will promptly respond to employee inquiries regarding benefits, including vacation entitlements, to support overall employee satisfaction.

Required Qualifications
Candidates must have proven experience in HR administration or a related field, demonstrating strong organizational skills and meticulous attention to detail. The ability to handle confidential information with discretion is essential. Proficiency in maintaining and updating HR databases is required to ensure data integrity.

Excellent communication skills are necessary for effective interaction with candidates and employees, as well as for preparing clear and informative reports and presentations on HR data. Familiarity with recruitment processes, including scheduling interviews, is expected. A basic understanding of employee benefits and payroll data collection will enable the candidate to assist employees accurately and efficiently.

Preferred Qualifications and Benefits
While not mandatory, experience in developing training materials and onboarding programs will be highly valued, as it contributes significantly to employee engagement and retention. This position offers the opportunity to collaborate closely with various departments, enhancing the overall employee experience in a dynamic and supportive in-person work environment.

Joining our team as an HR Coordinator means playing a vital role in fostering a well-organized and employee-focused HR function, contributing to the company’s success and growth.