Executive Assistant

Job Summary
British American Tobacco (BAT) is undergoing a dynamic transformation into a global multi-category business with a clear mission: to create A Better Tomorrow™ by Building a Smokeless World. We are looking for a motivated Executive Assistant to join Pakistan Tobacco Company and provide comprehensive administrative support to the Head of Function and the functional leadership team. This role is pivotal in ensuring smooth daily operations and effective coordination across departments, contributing to the overall success of the function.

Key Responsibilities
The Executive Assistant will manage the Head of Function’s calendar, medical claims, travel and entertainment (T&E) claims, and other routine administrative duties. Additionally, you will assist the functional leadership team with processing expense claims efficiently.

You will coordinate all travel arrangements for the function, including booking flights, hotels, and managing visa applications to ensure seamless travel experiences. Organizing departmental meetings and events is another critical aspect of the role, requiring you to facilitate cross-functional meetings by liaising with relevant stakeholders to guarantee smooth execution.

Managing the T&E portal is a key responsibility. This includes troubleshooting user issues, monitoring aging claims, ensuring accurate claim submissions, conducting training sessions on T&E policies, and distributing regular educational communications to keep the team informed.

You will also handle purchase orders and vendor invoices, both PO and non-PO, while tracking departmental T&E budgets. Consolidating reports and maintaining records such as purchase orders, goods received notes (GRNs), and invoices will be essential. Collaboration with internal and external stakeholders is necessary to ensure timely processing and resolution of any issues.

Required Qualifications
Candidates should have a minimum of 3 to 4 years of proven experience as an Executive Assistant or in a similar administrative support role. A bachelor’s degree in a relevant field is required.

Proficiency in administrative tasks and support systems is essential, along with a strong command of English. Expertise in MS Teams and Microsoft Office applications is expected. Excellent communication skills and the ability to manage stakeholders effectively are critical. The ideal candidate will be capable of independently handling administrative responsibilities and resolving related issues with minimal supervision.

We seek individuals who demonstrate proactiveness, ownership, and drive, combined with strong teamwork and interpersonal skills to thrive in this role.

Preferred Qualifications and Benefits
BAT offers a competitive annual performance bonus, subject to eligibility, alongside a comprehensive benefits package tailored to the country of employment. This package includes diverse health plans, initiatives promoting work-life balance, transportation support, and a flexible holiday plan with additional incentives.

Career growth opportunities are abundant at BAT, supported by internal advancement programs and personalized development initiatives. Employees benefit from access to online learning platforms and leadership growth programs designed to nurture their potential.

BAT fosters a culture of continuous improvement within a transformative environment, preparing employees for ongoing industry changes. Recognized globally as a Top Employer by the Top Employers Institute, BAT is committed to providing excellent working conditions.

The company values collaboration, inclusion, and partnership, embracing diversity across gender, sexual orientation, ethnicity, disability, age, and more. BAT supports career returners through its Global Returners program, welcoming professionals resuming their careers after extended absences. Reasonable adjustments and accommodations are available throughout the recruitment process to ensure all candidates can perform at their best.

Join BAT and be part of a dynamic environment where your career progression is a shared priority. Shape your future with us and discover the possibilities when you bring your unique perspective to a company that values difference and innovation.