Liaised between Management and staff providing coaching & consultation on various conflicts of interest, performance, disciplinary and relationship management issues and taking/advising appropriate counter measures where needed.
➢ Planning for hiring and de-hiring of personnel in consultation and along with concern departmental Head.
➢ Develop HR & Admin policy and procedures to drive performance and mitigate disputes.
➢ Administer payroll and payroll records and keep accounts appraised of any changes.
➢ Provide advice on recruitment and selection strategies.
➢ Developed JDs and org charts/structures and reviewed them periodically as per reporting changes.
➢ Ensure 100% compliance with employee related regulations and laws.
➢ Develop programs for performance management, retention, engagement, etc. by partnering with leaders and managers
➢ Create an enjoyable and engaging work environment for remote and in-office employees
➢ Set up new employee benefits to increase employee engagement such as health insurance, maternity insurance, tour, Gratuity, performance-based incentive.
➢ Oversee Exit interviews and recommend new policies to benefit organization.
➢ Ensuring company administration processes are adhered to so that best practices, compliance and standards are met, by quality checking the team’s activity and monitoring the use of registers and reports.
➢ Manages the set-up and day to day delivery of office management; vendor and supplier relationships to meet operational needs.
➢ Look after Repair and Maintenance work control in the office (electric, plumbing and carpenter work etc).
➢ Manage company asset usage in proper manner like copier, telephone, fax machine, furniture’s, air conditioning & other equipment’s etc., with a smart safe in consuming.
➢ Develop fixed asset system, tagging with code and updating as & when required. ➢ Coordinate day to day office activities and operations. This includes managing any breakdown (electric, internet, water etc.)
➢ Supervise HR & administrative staff and divide responsibilities to ensure performance.
➢ Ensure all expenses are incurred within approved budget by giving prior approval, and take measures to optimize cost and minimize variance between budgeted and actual administrative expenses
➢ Ensure registration, insurance, submission of documents to excise office, maintenance and inspection of vehicles and other relevant tasks are carried out in a timely manner to keep the vehicle maintained for business traveling and activities. ➢ Tracking of vehicles, motor bikes and assure its compliance according to SOP set. From June 2015 to July 2016 Nue Multiplex Pvt. Ltd Manager HR & Coordination
➢ Manage IT staff, purchasing of IT equipment’s. Control IT related equipment & keep record of its inventory
➢ Replace old DVR cctv with new IP cameras and installation of NVR. Manage & monitor CCTV cameras. Keep all cameras active 24 hours with recording.
➢ Managing all administrative issues like Housekeeping, Maintenance, security etc

To supervise HR Operations in order to ensure smooth functioning of the organization as per approved policies.
Responsible for managing initial screening process, schedule interviews, collating interview ratings, travel arrangement (if required) and all communications with candidates before and after interviews.
Onboarding of employee : on boarding checklist, Initial rotation, probation period evaluation & confirmation.
Initiating disciplinary action such as issuing Show-cause notices/memos/termination letters etc. ensuring due compliance.
Review and update organization structure, Grades, JDs and Rightsizing if required.
Managing Bio-metric attendance system, leave management, payroll and final settlements.
Work on Performance Management- set KPIs & Targets, regular reviews & feedback, increments & bonus
Recruiting of candidates through direct recruitment & head hunters.
Job posting on Rozee, Indeed & other social websites.
  Employer branding activities, participation in job expos and career fairs.Promoting on social sites like Facebook, LinkedIn, and other related platforms.
Maintain employee information within the HRIS and ensure data is up to date and accurate in the personal files.
Develop and implement best practice for morale development and support for new technology implementation for business growth.
Set the organizationâ₉„¢s pay structure and benefits offerings
Succession planning in the departments & overseeing exit interviews.
To liaison with Insurance & cellular company for queries pertaining to healthcare policy & SIM usage-tracking.
Oversee all labor engagement for the office, manage security of the premises and deal with govt. depts.
Looking after office supplies, dealing with vendors & other admin related task including insurance of vehicles.

 Calculating & processing the payroll.
 Keep and maintain all records of employee hiring, attendance, leaves, transfers, appraisals, promotions, demotions, advances, loans, termination, and resignations.
 Review and revise HR policies in compliance with changing or new legislation
 Develop the Rotation Policy and rotate the staff where and when needed.
 To maintain Staff Personal Files by obtaining CNIC Copies, Photos, Educational Documents, Work Experience Letter etc.
 Delegating Work and work load planning.
 Identify staff vacancies and recruit, interview and select applicants as per SOP
 Processing the Appraisals of the employees annually.
 Conducting the Training programs for the employees as per the need.
 Preparing the Offer letters & Appointment letters for the selected candidates.
 Grievance handling of various staff issues/queries related to various HR Policies.
 Provide personal and professional support to C.E.O /Executive Director.
 Coordinate and plan meetings and corporate events.
 Supervision of housekeeping supervisor for cleanliness of building.
 Utility & Bills Management (K-Electric, GAS, Telephone, Water and Sewerage etc.)
 Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
 Manage Travelling, Vehicles Management System & Transport Telecommunication, Canteen and Utilities
 To check and maintain the status of Fire Extinguishers, smoke detectors and other necessary security objects.
 To maintain and check the Alarm System and CCTV system, checking of recording. Ensuring that all Cameras at every location are in working condition, periodically testing of Cameras, Alarm System and Time Attendance Machines.
 Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

As An Asst. Manager Admin & Accounts:

 Analyze business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or to provide advice.
 Avoiding outstanding expenses and managing the petty cash
 Assigning entries to proper accounts
 Preparing periodic reports to compare budgeted costs to actual costs.
 Responsible for cash payment and Bank payment Vouchers
 Audit of Invoices which to be processed for payment
 Responsible for providing task to the staff.
 Responsible for maintaining accounting ledgers and performed account reconciliation

 Official matters of daily routine within & outside the company.
 Supervised lower staff; includes telephone operator, peon, serviceman and general Security workers.
 Procurement of different types of operational & non operational items, stationary items, furniture, mobile sets & other General use items required for office.
 Responsible for Housekeeping & smooth functioning of canteen.
 Maintenance of overall office building includes; renovation, safety & security.
 To arrange travel and related documentations for the management
 To ensure that all modes of communication including telephone, transport, vehicles etc. and utilities including electricity, backup electricity (generators) water, gas and others are available and working smoothly and efficiently
 Develop finance and administrative policies and procedures as required and ensure strict adherence to the project's Operations Manual by organization staff.
 Time motion study and altering the employee sanctioned accordingly.
 Handling the Fleet Management of 650 vehicles.
 Handling & Responding the queries related to Motor/Life/ Health Insurance.
 Singly handling the Insurance with all claims of above 500 vehicles.
 Responsible for insurance coverage of all the life contracts with renewal of insurance policies.
 Ensured that all insurance claims for total loss, partial loss, death claims and theft claims are amicable resolved with the insurance companies.
 Intimate about any accident to insurance companies and follow up till maturity of claim.
 Visit the showroom/workshop for the settlement of claims.
 Manage meetings with the insurance companies' personals to build up strong relationship.
 All correspondence of U-fone & Mobilink connections from issuing Sims till payment.
 Ensure monthly U-fone & Mobilink over limit for salary deductions from concern PTN employee.
 Supervision of tracking companies: Al- Shammaya, C-Track & TPL Tracker Limited.

 Preparation of Accounts Receivables & Accounts Payable Invoices (on SAP).
 Preparation of Journal Entry.
 Quarterly Reconciliation of Salaries Payable Account.
 Bank Reconciliation.
 Preparation of Over Time for Project & Service Staff & Booking on SAP.
 Audit of TA/DA Report & Booking on SAP.
 Preparation of I. Tax Summary (Quarterly & Annually).
 Preparation of E.O.B.I & S.E.S.S.I & Booking on SAP.
 Quarterly Stock Taking at Regional Offices.

 Prepared, examined, and analyzed accounting records such as Accounts payable, taxation & fixed asset accounts.
 Maintains various ledgers, journals, registers and other fiscal records, allocates revenues to appropriate functions, and classifies expenditures and posts to various accounts as required.
 Reviews and processes expense vouchers, invoices, and other fiscal documents for payment, reconcile various financial reports and other data concerning fiscal operations.
 Determines payroll requirements, maintains payroll data, prepares and processes monthly payroll.
 Handing the tax matters (Sales Tax & Income Tax)
 Bank Reconciliation.



During this tenure I worked on the following clients mention below:

 First Women Bank
 Al- Khair Trust
 Schon Air Limited
 Fund Marketing International
 Port Qasim Authority (PQA)