Job Responsibilities:
 
·         Oversee the general administration of the field office, ensuring that it is well-organized and equipped to support the project's needs.
·         Manage the procurement process for office supplies, equipment, and other materials required for project implementation. Maintain an inventory of office assets and supplies.
·         Coordinate logistics for project activities, including workshops, meetings, and events. Arrange transportation and accommodation for staff and participants as needed.
·         Facilitate travel arrangements for project staff and visitors, including booking flights, hotels, and ground transportation.
·         Ensure the security and safety of the field office and its staff by implementing security protocols and measures.
·         Assist in monitoring the office budget, ensuring that expenses are within allocated limits and in line with financial guidelines.
·         Maintain and organize office records, documents, and files to ensure easy retrieval and compliance with record-keeping standards.
·         Manage office communication, including handling incoming and outgoing correspondence, emails, and phone calls.
·         Assist with HR-related tasks, such as recruitment, on-boarding, leave management, and maintaining personnel records.
·         Ensure that office facilities, including utilities and maintenance services, are functioning properly.
·         Implement health and safety policies, ensuring that the office environment meets necessary standards.
·         Coordinate and support meetings, including scheduling, preparing agendas, taking minutes, and distributing relevant materials.
·         Liaise with IT support to address office hardware and software needs and troubleshoot technical issues.
·         Welcome and assist visitors to the office, including arranging visitor passes and providing necessary information.
·         Ensure compliance with organizational policies and project requirements. Prepare regular administrative and logistical reports for management.
·         Promote environmentally sustainable practices in the office, such as waste management and energy conservation.
·         Support in HR function including recruitment, compensation and benefits, placements, orientation of staff and final settlement of staff
·         Verifies human resource documents and forms to ensure compliance with established human resource policies and procedures
·         Addition and deletion of staff in life and health insurance
·         Prepare and verify health/medical insurance claims, health cards, and addition deletion of staff and submit to the insurance company
·         Coordination with internal and external stakeholders
·         Support in contracting and addendum issuance

Plan social mobilization activities in the context of the project log frame and targets set aligned with project work plan
Consolidate the daily data from the provincial focal points and enter into MIS for daily, weekly and monthly reporting
EFacilitate participatory planning and implementation process for identification of “Climate-Resilient Smart Houses” and Provide input for preparation of monthly and quarterly progress reports on the field activities highlighting achievements and bottlenecks. 
Maintain record of data.
Check the quality of the data to be entered and inform the immediate supervisor of any problems
Calculate the time needed for data entry and keep immediate supervisor informed of its progress
Give inputs in PRP internal reporting.
Input the data from the various tools in the agreed upon formats
Check and clean the entered data
Summarize the entered data in the form of a tabulated report.
File the data collection tools and computer data
Save the data entries regularly as well as the statistical results.
Backup all databases and project documents.
Manage data, formats, standard reports in such a way which can be easily and quickly retrieved.
Take initiative for improving of data collection tools and database

Community mobilization at the field level, Conduct WASH & cash assistance assessment in the targeted area,
Formation of village level community for verification of beneficiaries.
Committee formation at the village level & to organize & conduct an assessment of flood affected HH, especially, Women, Widow, girls, boys & people with disability.
Identify vulnerable families for financial support,
Identify flood - affected families with a high number of adolescent girls to provide them with dignity kits,
Complete record keeping of survey forms & submission of the assessment forms,
 Reporting of program activities to the supervisor,
Facilitate activities that build the capacity of the community,
Provide the statistical data , reports & planning information to the Region for internal & external dissemination,
Work in collaboration with regional staff to develop capacity building partnerships in flood - affected districts, Coordinate with the government departments & communities for relief activities,
Ensure regular field visits & high quality timely production of all deliverables,
Collect Market data from local shop & supplier FGD
Site selection for NFI distribution organized distribution and positioning of IEC materials,
Identification of beneficiaries for multiple project interventions i.e. MPCG, NFIs CFW
Organize advocacy based events at UC level.
Follow & ensure that gender , protection , local culture & other important cross - cutting concerns are considered in program implementation, & reporting
Multisectoral Needs Assessment(MSNA) Lead Survey
FGDs within multiple components
KII (Key Informant interviews)
PDM (Post Distribution Monitoring)
Verified & collected success stories
Site selection for WASH Structures/ Hard Component
Database management
Data entry (numerical or textual information)
Data cleaning and data accuracy

Practice safe working technique
Implement and maintain health and safety standards.
Establish a cordial and professional relationship with employees
Maintain compliance with all safety regulations
Selection of Shell Sites with the help of team in district Mirpurkhas.
Conduct regular staff meetings to share best practice techniques
Standardize health and safety in order to remain consistent
Promote safety initiatives
To visited the targeted sites of shell on daily basis to ensure the SoPs of shell.
To trained the service champions on safety precautions.
To conduct the morning huddle with service champions & site mangers to make sure the safety of customers.
To trained the service champions on good gesture & public dealing.
Develop the IEC materials for awareness of customers regarding safety while refueling.
Report Near Mis potential Incidents to higher management via online application.
Take all the necessary steps along with sites retailers to make shell sites more safe & secure.
To motivate the customers on bike straddling during refueling for their own safety.
To follow the shell standard & implemented on shell sites.
Document staff information, minutes of meetings, and reports compiled for management.
Regularly inspect equipment

Mobilizing the relevant stakeholders and the communities to encourage and facilitate women. The focus is on getting them registered as citizens of Pakistan by preparing their Computerized National Identity Card (CNIC)
Women Empowerment Improving Women Participation in Electoral Process
The target is doing door to door facilitation as well as is working with various stakeholders including NADRA, District Election Commission, and local leadership of various political parties, media, and civil society organizations

Coordinate with teams for timely collection and compilation of data.
Consolidate the daily data from the provincial focal points and enter into MIS for daily, weekly and monthly reporting
Establish relative databases and analytical templates for other data entry, summary, and presentation
Maintain record of data.
Check the quality of the data to be entered and inform the immediate supervisor of any problems
Calculate the time needed for data entry and keep immediate supervisor informed of its progress
Give inputs in PRP internal reporting.
Input the data from the various tools in the agreed upon formats
Check and clean the entered data
Summarize the entered data in the form of a tabulated report.
File the data collection tools and computer data
Save the data entries regularly as well as the statistical results.
Backup all databases and project documents.
Manage data, formats, standard reports in such a way which can be easily and quickly retrieved.
Take initiative for improving of data collection tools and database

sections of the CAPI Application as well as the reporting tools.
Get well acquainted with the NSER Guidelines that describe guiding principles for Supervisors, Area Coordinators, Enumerators and procedures on how to conduct data collection exercise
Be responsible for targeting (data collection) survey at their assigned level. One Area Coordinator will be responsible for 5 Supervisors (teams)
Allocate Targeting Teams to various villages/localities within the Union Council
Provide technical support to Supervisors
Supervise and ensure the quality of the data collected and conduct spot checks in the field
Provide Union Council reports as per protocols provided by BISP
In particular, be responsible for three different phases of the data collection process


. Preparation for data collection (survey) in the field
Execution of the survey
Social Mobilization and Communication activities
Completion of the survey


Ensure that Supervisors prepare and update village maps of the surveying area to mark household GPS, capture number of members living in each household including GPO information in order to ensure all dwellings (including permanent and temporary) are fully covered during the survey
Ensure that field teams regularly update Electronic Registry Form (ERF) onto server
Ensure that enumerators are provided with following material for data collection
Name Tags as per the specified format involving Name of the Enumerator and title of the program
. A fully charged Tablet with preloaded application and location address
Village map with household listing of the surveying area that should also indicate starting and ending point
Revise carefully village/locality wise daily reports, monitor the quantitative output of each team and report on these outputs to the SFs Divisional/District Head of Operations
Receive monitoring reports from the SFs Monitoring Teams and BISPs External and Internal Monitoring Teams, and resolve any issue that may arise and

LLNI project malaria control program

Plan for the field data collection exercise preparing activity progress reports Provide feedback and take immediate notice of and resolve any problems arising in the field.
Plan and prepare requirements for the field exercise. Coordinate and supervise all field activities.
Ensure data collection is comprehensive and as per the SOPs of the Organization Train field data enumerators in the area of data collection.
Compile and submit reports to take responsibilities of team as in various tasks

As a Senior Vaccinator to assisting with the activities of daily living up areas
Aimed is to overcome the health issue related to coo man of communities.
To Supervising a areas of team and look after daily basis activities in the communities.
To arrange or providing them with different accuracies and documents when they needed.
Reporting any issues to the manager is case faced.
Through coordination with the health nurse monitor daily activities
Hire and train new staff members,
Maintain vaccine supplies and inventory and manage storage and handling of vaccines,
Complete/Process required documentation and reporting,
Manage/supervise staff to ensure second-dose reminders occur,
Educate and counsel patients and their families on procedures, medical care and sensitive health issues, including need for follow up provide informational literature and make referrals to mental health, social services and other agencies as needed,
Prepare and maintain a variety of pertinent records reflecting patients condition, medication and treatment, and other records required by state and federal governments,
Assist in the orientation and training of professional and nonprofessional personnel in specific clinic operations and, as necessary, technical procedures,
Maintain inventory of medical supplies, medications, and vaccines ensure that examination and/or consultation rooms are properly equipped and supplied, and
Other related duties as assigned.
Organize trainings, workshops, seminars and meetings of community according to the plan or on other occasions (as instructed by Team Leader) to facilitate the visits of top management of PVDP and partner organization.
Ensure maximum participation of the women in project activities.
Prepared monthly progress report to submit Project Coordinator through Team Leader.

Plan for the field data collection exercisePreparing activity progress reportsProvide feedback and take immediate notice of and resolve any problems arising in the field.Plan and prepare requirements for the field exercise.Coordinate and supervise all field activities.Ensure data collection is comprehensive and as per the SOPs of the OrganizationTrain field data enumerators in the area of data collection.Compile and submit reportsTo take a responsibilities of team as in various tasksCommunicate with team members on daily basis tasks like wise, Focus Group Discussion (FGD), Key informant information (K I I). To Conducted meeting in communities and collect data on the topic of Gender ViolenceFGD (Focus Group Discussion) with community member on the topic of GBV (Gender Base Violence).To discuss with community people about the problems which are faced by the Women in the communities regard any type of violence.

Plan for the field data collection exercise
Preparing activity progress reports
Provide feedback and take immediate notice of and resolve any problems arising in the field.
Plan and prepare requirements for the field exercise.
Coordinate and supervise all field activities.
Ensure data collection is comprehensive and as per the SOPs of the Organization
Train field data enumerators in the area of data collection
Visit and the village or UC of he has to collect information from enumerator
Analyzes for the authenticity of the information given by village or locality
Collect reports are then handed to the team area coordinator.

Follow community empowerment strategy of PVDP to ensure participatory planning and implementation of the project. SM must assume that community empowerment process is implemented and followed on regular basis and as planned. The empowerment process would entail
Formation of Village Committee (Locally called Goth SujhagMarkaz Committees- GSMC)
Signing of partnership agreement with VCs/GSMCs
Make clarity of Vision, Mission and Goal (VMG) of PVDP
Capacity building of VCs/GSMCs and community
Networking of VCs/GSMCs with Govt. and other development organization
Regular monthly meeting
Record Keeping
Joint planning & implementation of projects
Joint monitoring of projects
Joint evaluation of projects
Make village profile of each village and support supervisor(s) in data collection of project beneficiaries/villages for the purpose to conduct any survey or monitoring.
In each project village, form VCs/GSMCs of the active men and women (separate or joint based on project requirements or considering local customs and traditions). The data with essential information of each member in VCs/GSMCs will be maintained.
Conduct training/workshop on role and responsibilities of the members (President, Secretary, Treasurer etc) in VCs/GSMCs and plan more activities to improve individual and collective performance of members and VCs/GSMCs.
Arrange regular meetings of the VCs/GSMCs and make sure that notes are properly written down on the minutes register
Organize trainings, workshops, seminars and meetings of community according to the plan or on other occasions (as instructed by Team Leader) to facilitate the visits of top management of PVDP and partner organization.
Ensure maximum participation of the women in project activities.
Prepare monthly progress report to submit Project Coordinator through Team Leader.