Responsible for overall quality system in HR department
Develop and implement HR strategies and initiatives aligned with the overall business strategy
Support current and future business needs through the development, engagement, motivation and preservation of human capital
Developing and administering human resources plans and procedures that relate to company personnel
Planning, organizing, and controlling the activities and actions of the HR department
Responsible for Implementation and facilitation of the mid-year and annual performance review.
Preparing confidential documents for staff like Salary certificate, NOC Letters, warning letters and Memos
Responsible for the management of staff contracts and files, recruitment procedures, pension matters, trainee selection procedures and recruitment and follow-up of the establishment plan.
Prepares documentation, joining letters for new arrivals and assist in arranging informal orientation to the new employee,
Arrange necessary documentation for exit employees such as final settlements including vacation, ticketing salaries, etc, and final checking of entitlements etc
Work with the Payroll Officer ensuring all activities associated with staff starting/leaving and any other payroll changes are processed correctly and communicated accordingly
Specific recruitment processing tasks include: Advertising short listing candidate CV’s against job descriptions, updating vacancy and applicant status within the recruitment procedure, organizing interviews and producing interview schedules, liaising with applicants to provide updates on their progress etc.
Plan and manage leave schedule of staff with planned yearly leave schedule and execute them faithfully.
Assist in obtaining staff Work Permit application and approvals from Ministry of Labor and Social Affairs up to Resident Visa(s) from Immigration.
Monitor staff/management issues and support

Liaise with internal and external customers ( Sub Contractors, Suppliers & Transporters etc )
Develop and implement a human resources plan and personnel management policies and procedures
Responsible for maintaining accounts ( Invoices, Payments & Delivery Notes ) of Subcontractors & Suppliers
General administration which includes devising & maintaining office systems, Event managements & Documentation for Management reviews and organizing meetings and preparation of Minutes.
Responsible for the management of staff contracts and files, recruitment procedures, pension matters, trainee selection procedures and recruitment and follow-up of the establishment plan
Handle all types of call including calls from clients, suppliers and superiors making sure all messages are relayed in a timely manner
Responsible in receiving, filing and organizing incoming and outgoing transmittals, drawing submittals and other pertinent documents into a systematic filing system
Hand-over task to site office drivers like sending and collecting outgoing and incoming documents and coordinating with other secretaries in the main office
Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project.
Receive documents from suppliers and within the office.
Processing of all invoices, delivery note, reports.
Oversee payroll functions
Responsible in arranging Vehicle, Equipment and Machinery as per project / site requirement
Responsible in arranging the transportation for the site workers.
To keep a record of all invoices and timesheet of hired vehicles and equipments and to proceed to QS for preparation of payment certificate for their payment
Supervise staff and delegate responsibilities

Maintaining all manpower record.
Assist and coordinate with recruitment officer in preparation of manpower plan
Receive all the job applications, sort and classify based on each profession and store in database for retrieval as and when required.
Specific recruitment processing tasks include: short listing candidate CV’s against job descriptions, updating vacancy and applicant status within the recruitment procedure, organizing interviews and producing interview schedules, liaising with applicants to provide updates on their progress etc.
Responsible for making domestic and international travel arrangements for senior-level executives and for all employees.
Coordinates with inter department in regards to workflow, staff and daily activities.
Responsible for arranging transport and accommodation of labor movement
Coordinate with PRO and arranging necessary documents in regards visa issuance and renewal of visa and labor card.
Follow up with hired candidates to fulfill joining formalities.
Arranging for training of new employees who joined the organization.
Record all training completed by employees in the HR Database.
Handling passport release form, leave application of staff, staff request form, overtime sheet and getting approval by HR Manager.