Ensuring a company is operating securely and effectively
Preparing and reviewing operational reports
Leading and/or participating in meetings
Assisting managers in compiling annual budget information and reports
Maintaining all policies and procedures manuals
Hiring and training administrative staff
Delegating tasks to administrative assistants
Creating personnel folders for new hires
Monitoring and projecting staffing needs
Overseeing department budget planning and development
Managing and maintaining all department databases
Performing clerical accounting and general office duties as needed
Developing strong relationships with cross-functional teams and department

1. Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.

2. Appointments and travel arrangements for Managers.

 Review and audit financial statements and reports, ensure all calculations and data entries are correct.

 Prepare receipts, vouchers, invoices, etc. for entry into data sheets.
 Update and maintain financial records.
 Collect information for and prepare payroll payments for employees.
 Process invoices and follows up with clients and suppliers as needed.
 Track and reconcile bank statements.
 Maintain electronic and hard copy filing system.
 Creating and maintaining a filing system; locating documents for staff members; and filing documents in their corresponding location.
 Open, sort and distribute incoming correspondence.
 Perform data entry and scan documents.
 Calculate bounce and overtime of employee.
 Manage calendar for General Manager.
 Assist in resolving any administrative problems.
 Answer calls from customers regarding their inquiries.
 Prepare and modify documents including correspondence, reports, drafts, memos and emails.
 Schedule and coordinate meetings, prepare meeting agenda.
 Maintain office supplies for department.
2. Prepare regular reports on expenses and office budgets.
3. Maintain and update company databases.
4. Organize a filing system for important and confidential company documents.
6. Update office policies as needed.
7. Maintain a company calendar and schedule appointments.
8. Book meeting rooms as required.
9. Distribute and store correspondence (e.g. letters, emails and packages).
10. Prepare reports and presentations with statistical data, as assigned.
11. Arrange travel and accommodations.
12. Schedule in-house and external events.