Ensure compliance with the approved budget and prepare variance analysis reports of the cluster.
Assist Finance Manager in managing organizational budgets and expenditures including estimation and allocation of budgets on monthly basis.
Act as a custodian of fixed assets and responsible for the record-keeping & reporting of all the assets to the management.
Coordinate workshop/training events as required, including hotel liaison, invitations, travel arrangements, supplies & materials, equipment hire, and providing point of contact support for participants at events.
Manage arrangement of transportation for trips, accommodation & outstation visits for cluster schools.
Maintain inventory database for assets and office supplies and conduct periodic inventory checks.
Organize annual fixed asset verification for cluster schools.
Custodian of ERP ‘Fixed Assets Cluster level screen’ for performing Transactions of Schools within Cluster i.e. Assets Addition, Transfers and Disposals, and marking its approval in the FA Dashboard.
Ensure information is collected from branches and is sent to Cluster Support Office for Periodic Maintenance Contracts if any.
Ensure Asset Tagging for the new Capex Items in Cluster.
Provide Support CSO Admin and Legal team in the representation of all cluster schools in local bodies/Govt. institutions.
Preparation and acknowledgment of the Goods Received Note from the cluster schools on the onward entry in ERP system or submission to Supply chain (Ops/CSO).
Ensure all housekeeping standards are being maintained within-cluster schools.
Oversee the overall repair of facilities where necessary.
Provide guidance to officer Accounts in respective cluster schools for policy implementation and training of newly hired accountants.
Ensure timely collection of the payroll of all cluster schools and forward the same to the finance team at Cluster Support Office for processing.
Collect imprest reports from all the schools in the cluster along with monthly bank statement reconciliation reports signed and approved by the School Heads and forward them to the finance team at Cluster Support Office.
Maintain a proper/efficient filing system of office to ensure the smooth running of the operations and maintain a repository of all administrative documents
Perform other duties, as needed or requested.
 

Ensured accurate and timely processing of invoices, advances, reimbursements, checks, and ensures all payments have appropriate approvals and necessary documentation.
Prepared and entry of various accounting entries and make sure all daily transactions are correctly reflected in the trial balance.
Prepared monthly Bank Reconciliations, Trial Balance, Variances & Utilization analysis.
Reviewed monthly financial reports, and update the expenditures forecast on monthly basis.
Maintained compliance with accounting policies and internal control procedures.
Maintained petty cash funds and maintain appropriate records and documentation.
Supported responses and actions to internal audit management letter.
Ensured accurate & timely accounting (monthly, quarterly, and at year-end closings, including bank compliance & taxation issues) to ensure completeness, accuracy, and full compliance.
Liaised with Government authorities and banks for smooth operation.
Ensured personnel files for all staff are created, maintained, and archived. The file includes a complete record of all relevant information including recruitment documents, employment agreements, leave records, and other performance-related information.
Managed and oversee office administrative functions and establish internal administrative systems and controls to ensure smooth office operations.
 

Prepared cash disbursement, cash receipt & general journal vouchers as per policy
Issued travel & other advances to staff members & vendors and kept track of liquidation
Coordinated with HR to provided assistance in processing monthly payroll
Assisted finance & compliance team regarding audits from home office
Processed payments to vendors after due verification of invoices as per policy
Prepared bank reconciliation on monthly basis
Coordinated and administered petty cash, cash advances and accounts receivable
Supervised the maintenance of files in finance office

Scanned and filed all types of vouchers & accounting documents on monthly basis
Organized and archived all finance correspondence
Classified information according to guidelines stored them on the shared drives
Handled all administrative duties for the finance team

Performed general office duties and administrative tasks
Managed the internal and external mail functions
Scheduled client appointments and maintained up-to-date confidential client files.
Assigned jobs and duties to office staff and general workers as needed
Ensured safety and security of the office premises at all times
Managed the repairing and maintenance of office equipment’s
Maintained the attendance of employees’ on daily basis
Managed the vehicles and assigned duties to chauffeurs as needed