·         Participate in reviewing national staff policies and recommend changes/additions/deletions to the HR & Administration Manager.
·         Provide support to program and operations staff in interpretation of HR policies and procedures and provide technical support on HR issues, as directed by supervisor.
·         Work with HR & Administration Management on implementation of strategic planning of the department.
·         Conduct regular field travel to project offices ensure proper implementation of human resources procedures and assist/ support managers in their needs.
·         Maintains compensation databases and ensures employment records are properly maintained in the HR systems (CostPoint, Local HR system).
·         Facilitate the recruitment process and advice the hiring manager on each recruitment stage and prepare regular recruitment tracking reports.
·         Ensure that recruitment process is fair and transparent and in line with IMC HR policies and procedures.
·         Ensure proper orientation for all new staff; collaborate and coordinate with other departments to provide an engaging and welcoming orientation.
·         Advise and facilitate employee separation process and maintain separation documents in employee file.
·         Assist in updating organograms, maintaining contact lists, and information flow lines on regular basis.
·         Assist in preparation of employee contracts, and other mandatory documents are signed and filed. 
·         Assist in writing personnel letters as required (transfer, Promotion, increment, acceptance of resignation and others).
·         Assist in preparation of separation / terminal benefits.
·         Assist HR Management to do periodic turn over analysis.
·         Coordinate travel of international staff (itinerary, ticketing).
·         Ensure that all the personnel files are kept in safe custody and are updated on regular basis. Also, ensure that the required documents are uploaded on shared cloud system (Office 365). 
·         Support HR Management to ensure that performance reviews are processed timely and filed.
·         Supports country program supervisors and staff in the goal setting, end of probation or annual performance reviews ensuring proper documentation of performance appraisals.
·         Supports country program supervisors to identify training needs or performance gaps of staff.
·         Support the audit and compliance process and provide the documentation after reviewed by HR Management.
·         In collaboration with supervisor, liaise with the Certified Public Accountant for the NSSF and Income tax payment schedules.

Provide customer care and services.
Assist customers who are visiting the facility.
Provide security services to the people, property and system.
Any other work required by supervisor.

Maintains and share the information about human resources that meets information needs.
Assist the HR/ Admin Manager in shortlisting the candidates for the interviews, tests, and do the background checks of employees to fill vacant and new positions.
Conducts new employee orientation to foster positive attitude toward organization goals.
Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for internal and government  reporting.
Responds to inquiries regarding policies and procedures.
Keep track of performance review program to ensure effectiveness, compliance, and equity within organization.
Properly record benefits programs such as life, health insurance, pension plans, vacation, sick leave, leave of absence, and employee assistance.
Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
Prepares reports and recommends procedures to reduce absenteeism and turnover.
Oversee the locally maintained human resource database. Ensures that system records are accurately recorded and cross-checked and prepare payroll from the database in coordination with finance department.
Keep Liaise with Government ministries for proper and timely submission of documents, reports and requisite employee and organizations statistics.

Assist in maintaining Logistics activities like management of equipments, procurement schedules and filing of documentation.
Assist office in ensuring logistic process and procedures are followed and maintain tracking of routine ongoing tasks.
Assist Sr. Logistics Assistant in the documentation of PRs, RFQs, POs, GRN etc., at Islamabad.
Issue office supplies and maintain documentations for audit purpose and ensure logistic process is in place.
Dispatch and Receive official letters, register them and hand them over to concern departments.
Maintain notice boards in office and organize memos for information of staff.
To ensure office cleanliness and liaise with logistic on supply of office cleaning accessories.
Liaison with different government agencies in relation to GIKs, visa updates, MoU processes in coordination with HR/ Admin Manager.
Arrange official accommodations and hotel booking, prepare payment vouchers.
Manage petty cash for office use and submit settlement documents at end of month.
To support in organizing training events for different departments.
To provide other support when require as assigned by Line Supervisor.

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