Project: Sub National Governance Programme (SNG-II) funded by DFID Basic Responsibilities/Functions: Financial management and accounting • Under guidance of the OPM finance team, set up, manage and maintain financial systems and files, ensuring compliance with the agreed budget, good accounting and financial management procedure and practice, local legislation/regulation and organisational and client requirements. • Liaise with local banks as required to set up and maintain project bank account for the SNG Provincial Office, keep record of bank correspondence and keep OPM finance manager in loop. • Manage, monitor and supervise provincial and district offices’ finances within an agreed scheme of delegated expenditure limits in conjunction with OPM finance team. • Manage Provincial Office project accounts and reconcile on a monthly basis, including all cash and outstanding commitments, ensure advance tracking and adjustment within stipulated time. • Maintain and submit various periodic reports, including budget monitoring reports to SNG Project Manager. • Prepare monthly cash forecast for provincial office. • Manage the operation of office petty cash, ensuring that adequate security procedures for cash handling are established and maintained, and oversee other staff charged with involvement in petty cash handling. • Ensure purchase order, quotations and required documents are maintained as per OPM Procurement policy and duly attached with purchase vouchers. • Review all submitted invoices, ensuring they are checked against all services/goods received prior to payment and make sure payments are released after all requisite approvals. • Prepare and process payroll of the relevant provincial office staff. • Assist in the preparation of the financial aspects of local contracts and agreements as required. • Be responsible for preparation of all required documentation for regular expenditure verification (audit), ensuring that documentation is meticulously file

Finance Management:

• Preparation of financial statements ie Balance sheet & profit/loss statements quarterly and annually.
• Preparation of quarterly & annual budget in coordination with all departments.
• Analysis of budget vs actual expenditure on monthly basis.
• Supervise preparation of vouchers to ensure the completeness of supporting documentation, accuracy, and correctness of account code charges and perform the verification process (approving officer).
• Prepare bank book and bank reconciliation statements.
• Ensure that payment documents are processed correctly by having different people involved in the payment process i.e approved purchases, receive ordered materials and approved invoices for payments based on signed agreements, contract terms, and purchase orders.
• Monitor and reconcile accounts payable and receivables
• Ensure that Fixed Assets Register is properly maintained and submission of quarterly Fixed Assets Verification report to Head Office.
• Manage all bank/cash payments and record and monitor all bank and cash transactions in Excel based cashbook.
• Responsible for preparation of monthly financial reports and annexed schedules for onward submission to country office.
• Maintaining parties ledger, staff advances and operational advances record.
• Responsible for maintaining and administering petty cash (including cash payments and monthly replenishments) while following internal policies and segregation of duties.

Admin &HR Management:

• Preparation of monthly payroll for staff.
• Participate in the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors.
• Determine training needs for finance and human resources staff
• Followup/payment of compensation/benefits and insurance claims.
• Office management, Vehicles Management and Agreements &

• To provide financial and accounting management in compliance with organizational policies & procedures as well as donor requirements.
• Ensure correct organizational Administration procedures and protocols are followed.
• Ensure that the Fixed Assets Register (FAR) properly maintained and movement of assets is tracked and the necessary documentation is done when an asset changes its status
• Ensure that all procurement files are maintained and follows procurements policy.
• Ensure that personal files, time sheets, employee leave record properly maintained and HR processes follow HR policy & procedures

I have worked in audit and corporate departments and was involved in Financial Statement Audits Engagements, Internal audits, stock take assignment, External Audits, Pre award assessments, Quality control review assessments Book keeping for Chinese companies, Internal control evaluation assessments, Companies incorporation, annual general meetings(AGMs) and other corporate affairs etc.
Audit of following organization were conducted:
Private & Government Sector Organizations NGO Sector Organizations
Frontier Foundry Steel Mills (Pvt.) Ltd USAID funded projects under guidelines of RCA.
Libra Pharmaceutical (Pvt.) Ltd Pakistan Red Crescent Society (PRCS)
Stanley Pharmaceutical (Pvt.) Ltd. National Integrated Development Association (NIDA-PAK)
Khyber Match (Pvt.) Ltd. Association For Community Development (ACD)
Ceil Wood (Pvt.) Ltd Pakistan Community Development Programme (PAK-CDP)
Al-Hafiz Cristo-Plast (Pvt.) Ltd CARE International, Pakistan
China International Water & Electric Corporation (CWE)
- Malakand III Hydropower Project
- Mangla Dam Raising Project Basic Education for Awareness, Reforms and Empowerment (BEFARe)
Sarhad Iron Steel Mills (Pvt.) Ltd. Pakistan Institute of Community Ophthalmology (PICO)
Mohmand Construction (Pvt.) Ltd. Holistic Understanding For Justified Research & Action (HUJRA)
Peshawar ParticleBoard Industries (Pvt.) Ltd. Khwendo kor (KK)
Nimra Steel Mills (Pvt.) Ltd.
Peshawar Electric Supply Company (PESCO)
FATA Development Authority (FATA-DA) (Preparation Of Financial Statements on IPSAS basis)
Sarhad Rural Support Program (SRSP)- Project funded by American Institutes for Research/ USAID
Karakoram International University ,Gilgit
Sarhad Hydle Development Authority (SHYDO)

Basic Responsibilities/Functions:

• Preparation of accounts ie balances sheet, profit/loss and audit reports in accordance with International Accounting Standards (IAS) , International Public Sector Accounting Standards (IPSAS) & International Financial Reporting Standards (IFRS).
• Preparation of quarterly and annually financial projections for different private limited companies for
seeking disbursement / loans from the financial lenders /banks etc.
• Conducting the stock take at year end and preparation of stock taking reports.
• Review of compliance with organizational policies & procedures and internal controls.
• Reviewed and supervised audit team work papers and reports to ensure appropriate documentation and support, and maintained contacts with management for purposes of obtaining vital financial information.
• Verified accuracy of accounting records maintained for transactions and provided accounting support to juniors.
• Preparation of management letter and reporting to management on the weaknesses in internal controls and make recommendation accordingly.
• Preparation of policies and procedures manuals for various organizations.
• Review and supervision of the work performed by audit assistants throughout the course of the audit.
• Involved in the creation of new companies, limited partnerships and AGMs.
• Review engagements and representation letters
• Monitor each engagement to ensure that work is proceeding on schedule
• Review management letter
• Discuss with management about audit observations, recommendations and actions to be taken
Prepare and discuss staff performance evaluations on all staff under his/her supervision
• Be responsible for completing client work on timely basis
• Delegate duties to subordinates and provide training
• Develop and maintain good working relationships with client management.