Responsible for ensuring that all financial matters are handled legally and responsibly. Main responsibilities also include:





Preparing reports: Creating financial reports for projects as required, and ensuring that reports are compiled in accordance with donor rules
Budgeting: Working with the finance manager and program team to create budget proposals
Managing grants: Maintaining and updating the grants tracker, and ensuring that grants-related data is reported and accounted for on time
Reviewing transactions: Reviewing accounting data and transaction lists on a monthly basis
Auditing: Assisting with internal and external audits, and spot checks
Compliance: Ensuring compliance with organizational policies 

Assist Program Manager to review Purchase requests and coordinate with Program staff for cash projections required for proactively performing fund management.
Processing Bank transactions/journal vouchers, implement internal control procedures.
Ensure that the Bank book is updated on a daily basis.
Review and check all bank/cash payments are in compliance with donor and IRC requirements.
Prepare the field office bank and cash reconciliations/cash count sheets on regular intervals.
Generate Quarterly reports and invoices on the format specified by the donor.
Ensure that the invoice is supported with all supporting documents for donor’s verifications.
Support donor’s auditors in verification of quarterly invoice for approval and address any issue raised by the auditor.
Support in budget re-alignment when needed, and in updating monthly spending plans.
Ensure that all information in the spreadsheet is accurate and complete.
Keep track of mobilization advance and cash flow of the project.
Prepare monthly cash flow forecast for the office and coordinate with country office finance team to arrange funds, etc.

Finance

Establish daily cash needs, after consultation with the logistics department.
Authenticate all payments to suppliers and staff by reviewing all supporting documents.
Facilitation of Archiving of Monthly Accountancy (Filling, Scanning of all the vouchers).
Verify that all the receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID).
Contributes to team effort by accomplishing related result as needed.
Support country office in financial reporting of the project including development of statement of expenditures, MDRs, monthly invoices for WFP and preparation of BFUs to facilitate project cost forecasting.
Any Task Assign by Line Manager

HR

Supports Head of HR in aspects relating to recruitment process to manage efficient and effective handling of hiring activities.
Provide response to candidates on their queries regarding job detail.
Manage recruitment database by position, source and no. of application.
Provide shortlisted applicant resume to relevant Unit Head for shortlisting purpose.
Conducting complete recruitment cycle for shortlisted candidates.
Gathering the required document to be maintained in employee personal file.
Provide administrative support in handling employee confirmation, and exit process.
Prepare various Employee related HR letters/certificates.
Engage in preparation of monthly salary payroll.
Responsible for recording of monthly attendance data includes rectifying errors and to ensure accurate information.
Provide advice and guidance, within the level of competence, on aspects of other personnel/staff regarding their concern/issues and support with recommendations to Manager HR on disciplinary actions.
Provide support in collection, compilation and distribution of data and support in timely completion of performance appraisals.
Ensure the accuracy of performance appraisal data.
Takes initiatives to provide additional support on projects to Manager HR.

o Entering data and maintaining computerized prime accounting records.
o Input Invoice, processing payment of supplier invoices and ensuring that they are processed in accordance with the Organization’s Rules for Financial Control;
o Invoice payment monitoring and regular updates on outstanding balances;
o Maintaining up-to-date information on fee collections and circulating this to staff
o Debtors & Creditors reports according to the management system
o All kinds of coordinators’ reports for CEO
o Administration, reconciliation and weekly/monthly reporting to Internal & External Auditors of Cash Managements and all other Financial Reports;

General Accounting:
o Prepare expense reports for GFM’s review and TL’s approval
o Prepare payment vouchers and telegraphic transfer applications for GFM’s review and TL’s approval;
o deliver and collect banking correspondence and documentation to the bank.
o Prepare purchase applications and supporting documents, including 3 quotations as required by Operations Manu.
Administrative Support:
o Arrange logistics for meetings, workshops, roundtables, and trips (hotel, flights, and all other necessary arrangements as per given schedule.
o Ensure office equipment (telephone, printer, etc) are in good working order Ensure office supplies and stationery adequately supplied.
o Maintain and up-date office inventory list Provide administrative support to office visitors and consultants as required Provide other administrative support to Team Leader and Finance Manager as required.

o Entering data and maintaining manual and computerized prime accounting records.
o Handling, processing and finalizing all kind of cash/ Bank payments.
o Making and checking all kind of vouchers.
o Administration, reconciliation and weekly/monthly reporting to Finance Manager of petty cash and all bank accounts;
o Maintaining records of accounts as archives, good skills of computer software and manual filing systems.
o Monitoring reports with accuracy and detail and submitting the monthly, close reports in duly manner as per the deadlines and rules of the AWAZ CDS Bodies. 

o Entering data and maintaining manual and computerized prime accounting records.
o Input Invoice, processing payment of supplier invoices and ensuring that they are processed in accordance with the Organization’s Rules for Financial Control;
o Invoice payment monitoring and regular updates on outstanding balances; Maintaining up-to-date information on exchange rates and circulating this to staff
o Debtors & Creditors report o Administration, reconciliation and weekly/monthly reporting to Finance Manager of petty cash and all bank accounts; 

Maintaining records of accounts as archives, good skills of computer software and manual filing systems.
• Monitoring reports with accuracy and detail and submitting the monthly, close reports in duly manner as per the deadlines and rules of the WHH Bodies.
• Supporting all kind of auditing activities as per requirements.
• Responsible in analyzing and in compiling financial matters for better consolidation of financial entries that is necessary for general ledger accounts and other accounting records purposes.
• Explains billing invoices and accounting policies to staff, vendors and clients.
• Supervise the input and handling of financial data and reports for the company's automated financial systems.
• Bank reconciliation of Company’s Bank Accounts and resolving all related matters accordingly.
• Preparing, posting, Counting & cross checking all kind of Vouchers.

• Assist with preparation of the budget • Implement financial policies and procedures • Establish and maintain cash controls • Establish, maintain and reconcile the general ledger • Monitor cash reserves and investments • Prepare and reconcile bank statements • Establish and maintain supplier accounts • Processes supplier invoices • Maintain the purchase order system • Ensure data is entered into the system • Issue cheques for all accounts due • Ensure transactions are properly recorded and entered into the computerized accounting system, Maintain financial files and records

Establish, maintain, and coordinate the implementation of accounting and accounting control procedures. • Monitor and review accounting and related system reports for accuracy and completeness. • Resolve accounting discrepancies. • Recommend, develop and maintain financial data bases, computer software systems and manual filing systems. • Supervise the input and handling of financial data and reports for the company's automated financial systems. • Interact with internal and external auditors in completing audits • Bank reconciliation of Company’s Bank Accounts. • Reconciliation with all company GSM dealers of Southern Punjab. • Checking and posting all kind of Vouchers (BV, CV, PV, BR etc.).