Tasks & responsibilities
• To implement and maintain GRC standard practices in Administrative and financial procedures in the projects related with the position.
• To support Sr. FO/AO in all financial, administrative, Financial ,logistics and HR tasks & maintaining accurate filling systems of correspondence.
• Contributes towards the overall goal and objectives of PRC/GRC.
• Works in line with the Red Cross and Red Crescent Principles.
• Adheres to the Security rules and procedures.
• Respects and observes the Staff Rules & Regulations of PRC /GRC/IFRC.
• The employee may be asked to perform duties and tasks not covered in this job description as well as to provide support to other departments if so required.
Accountancy and Budget management:
• To carry out monthly accounting functions of the projects in the field, and report to Sr.FO with in the established deadlines.
• Ensure proper booking in GRC Accounting software, giving the appropriate details on all the invoices (cost centers, budget lines, accounting codes, description of transactions etc.)
• To check the quality of invoices/receipts, including the complete data in the voucher stamp. Ensure the signature in the voucher of responsible people according to GRC financial procedures.
• Advice Program staff in the field regarding financial procedures and guide them how to prepare proper documentation according to set guidelines.
• To translate the invoices/receipts in English in case vouchers are written in another language other than English.
• To prepare the monthly closure reports, including confirmation of Balances in Cash boxes/Bank accounts, Journals of Cash Boxes/Bank Accounts, Original Vouchers, Original Cash Counts.
• Prepare Cash Budgets /request (Monthly/Weekly) considering cash requirement in the field and deliver to Sr. FO for further processing.
• To manage on daily basis the cash boxes of all projects assigned, following up and keeping records (for each currency) of the given

Prepare payroll allocation JVs.
• Prepare/code/disburse bank payments & maintain files for receipts vouchers.
• Prepare tax-at-source deduction challans and deposit into Government treasury.
• Prepare tax-at-source deduction monthly and yearly statement and submit with relevant tax authorities.
• Liaise with tax authorities/suppliers to issue tax-at-source deduction certificates.
• Disbursement of staff salary cheques.
• Transfer funds to respective banks for sub-offices.
• Assist in preparation of advance adjustment JVs.
• Update bank book in Microsoft Excel.
• Prepare staff advance adjustment.
• File and assemble respective files & vouchers.
• Support finance staff during the internal/external audit by voucher filing.
• Assist in preparation monthly finance report.
• Conduct data entry of bank payments in monthly sheet.
• Perform any other task as and when assigned by the department;
• Complete and compile all the books of accounts and import it to Telly.
• Ensure the code (third party, project code, financial code and supplier code) is correctly allocated.
• Ensure all the required documentation is present.
• Ensure the quality of invoices & inform capital for any missing invoices.
• Prepare the Bank reconciliation & ensure that good cash count & bank reconciliation is done & scaned.
• Match all the advances made within the month.
• Inform finance manager Assistant for new premises rented, Cars rented, 3rd parties to be created.
• To insure that all the files, rental contracts for FRDP premises & vehicles are completed, scanned, photocopied are ready for Review/ Audit purpose
• Operate Telly Software.

• • Processing of petty cash transactions. Ensure that the petty cash fund is replenished on time and is under proper safety controls.
• Preparation of Bank transactions and make sure that all ledgers are updated.
• Review and check all transactions are in compliance with donor and IRC requirements.
• Preparation of monthly balance sheet account reconciliation for all balance sheet accounts whenever required. Identify differences or discrepancies and follow up as appropriate, in keeping with IRC policies, procedures and standard practices and produce for review by Sr. FO.
• Preparation of all bank account reconciliation statements on monthly basis.
• Checking of monthly time sheets to ensure accuracy, identify problems, coordinate with field office staff for salary coding and make recommendations for improvement to HR through District Manager. Process national payroll in keeping with IRC policies, procedures and standard practices.
• Processing of monthly income tax and EOBI on salaries. Make necessary adjustments to tax deductions by informing HR department whenever required. Assist field office staff in preparing cash projections, Preparation of draft donor financial reports for review by Sr. FO on regular basis.
• Assist the Sr. FO to plan and perform the audit of respective program and field offices
• Ensure the current record is updated, Participate in professional development activities,
• preparing accounts, managing payroll.
• contributing to the development and maintenance of financial systems and processes
• • Ensure data is entered into the system, Operate ERP , FOXPRO Software
• Ensure security for all credit cards and verify charges
• Ensure transactions are properly recorded and entered into the computerized accounting system.
• Prepares payment vouchers/deposit vouchers based on approved payment/ cash requests and issues cheques/bank instructions.
• Checks/ verifies payment requests for services and supplies including staff entitlements (trave

• Preparation of annual revenue and capital budgets including forecasts for future years.
• Provision of effective budgetary control information and appropriate financial advice.
• Preparation of Final Accounts and assistance with the preparation of statutory Financial Statements in accordance with professional codes of practice.
• Preparation of bids for external funds.
• Update cash box.
• Prepare/code/disburse bank payments & maintain files for receipts vouchers;
• Prepare tax-at-source deduction challans and deposit into Government treasury;
• Prepare tax-at-source deduction monthly and yearly statement and submit with relevant tax authorities;
• Liaise with tax authorities/suppliers to issue tax-at-source deduction certificates;
• Prepare payroll allocation JVs;
• Disbursement of staff salary cheques;
• Transfer funds to respective banks for sub-offices;
• Assist in preparation of advance adjustment JVs;
• Update bank book in Microsoft Excel
• Prepare staff advance adjustment
• File and assemble respective files & vouchers;
• Support finance staff during the internal/external audit by voucher filing;
• Assist in preparation monthly finance report;
• Conduct data entry of bank payments in monthly sunlight;
• Perform any other task as and when assigned by the department Assist with preparation of the budget
• Implement financial policies and procedures, Establish and maintain cash controls
• Establish, maintain and reconcile the general ledger, Monitor cash reserves and investments
• Prepare and reconcile bank statements, Establish and maintain supplier accounts
• Processes supplier invoices, Maintain the purchase order system.
• Ensure data is entered into the system, Operate Tally and other FRDP's finance Software.
• Issue cheques for all accounts due, Ensure security for all credit cards and verify charges
• Ensure transactions are properly recorded and entered into the computerized accounting system
• Prepare income statements,

• Enter Data in NIS
• Make daily, weekly & Monthly Reports of IMC, UNICEF, WHO & Report timely.
• Oversee all NIS staff for the nutrition project including recruitment, trainings, regular performance evaluations, management, general well-being, job descriptions, work schedules, discipline etc. in co-ordination with the coordinator, Nutrition Officer and in accordance with IMC HR policies and guidelines.
• Training of newly inducted staff on NIS, and excel based CMAM data base. Refresher trainings for existing staff as needed.
• Data from the field to be collected, compiled, analyzed and corrected before further sharing.
• Follow-up with Field staff on Program trends and routine program data and giving feedback for improvements.
• Compilation of the stock reports, call forwards etc.
• Updating of all type of internal and external reporting like PRs, 3 Ws, DoH reports, beneficiary targets and achievements etc.
• The Nutrition information System (NIS) and other nutrition reporting tools remain functional in all field offices and country office.
• The Program data is updated at all times and is readily available for quick reference.
• Compilation of CMAM/IYCF success stories from the field.

• post vouchers and prepare monthly reports with cash counter sheet end of the Month.
• Responsible for making payments in the office. Make sure that backup documentation for disbursements is duly approved and on file prior to making payments.
• Assist Finance officer in preparation of year end audit schedules.
• Prepare and send Daily Cash Reports to IMC that includes both cash and bank balances.
• Prepare monthly reports including input sending monthly balance to Head Office by the last day of the month.
• Assist Finance Officer with finance information related to asset and inventory list.

• Ensure proper use (of stationeries, kitchen utensils, food items and sanitary ware) and maintain mini store records.
• Compile divisional reports.
• Coordinate visitors’ schedule.
• Ensure proper filling and dissemination of divisional documents.
• Organize divisional morning devotions.
• Prepare and provide logistical support to division director, divisional meetings, workshops etc.
• Record and maintain daily meeting minutes .

• Enter Data in NIS
• Make daily, weekly & Monthly Reports of IMC, UNICEF, WHO & Report timely.
• Oversee all NIS staff for the nutrition project including recruitment, trainings, regular performance evaluations, management, general well-being, job descriptions, work schedules, discipline etc. in co-ordination with the coordinator, Nutrition Officer and in accordance with IMC HR policies and guidelines.
• Training of newly inducted staff on NIS, and excel based CMAM data base. Refresher trainings for existing staff as needed.
• Data from the field to be collected, compiled, analyzed and corrected before further sharing.
• Follow-up with Field staff on Program trends and routine program data and giving feedback for improvements.
• Compilation of the stock reports, call forwards etc.
• Updating of all type of internal and external reporting like PRs, 3 Ws, DoH reports, beneficiary targets and achievements etc.
• The Nutrition information System (NIS) and other nutrition reporting tools remain functional in all field offices and country office.
• The Program data is updated at all times and is readily available for quick reference.
• Compilation of CMAM/IYCF success stories from the field.
• Coordination with UNCEF, WFP, WHO involved inNIS(nutrition) at district and provincial level and calls for ad hoc meetings when necessary.
• Coordinates with the health and nutrition authorities at UC/district level
• To participate in preparing different NIS reports and analysis presentations required for the management
• Other relevant tasks as assigned by the supervisor.

• To assist the National Nutrition Coordinator and related staff in assessment of immediate Pharmacy Nutrition needs in the Flood-affected areas.
• Collect manage data base system of DEWS reporting.Collect updateHeRAMS data.
• Make the (WFP) Tonnage report, reporting on SRF Format, Waybill summary.
• To work on the Logistic Support System (LSS).
• To work on the Nutrition Information System (NIS).
• To make the Monthly/Weekly Narrative, H Q, STATISTICS IYCF reports and fill other required formats.
• Keep track of procurement items and materials for project in coordination with International Coordinator, Nutrition Officer Pharmacists and logistics.
• Develop an overall activity implementation plan for project activities and shared on relevant forums.
• This is not an exhausted task you may be required to perform other related duties assigned by your supervisor.
• Consolidate the daily nutrition data from the field staff and enter into NIS for weekly/ Monthly reporting
• Establish relative databases and analytical templates for other data entry, summary, and presentation
• Check the quality of the data to be entered and inform the immediate supervisor of any problems
• Calculate the time needed for data entry and keep your immediate supervisor informed of its progress
• Input the data from the various tools in the agreed upon format Check and clean the entered data
• Summarize the entered data in the form of a report.
• Elaborate statistics tables to sort and cross the data Write a report on the results
• Propose improvements in data collection.
• Use the data for default tracing and giving feedback of program progress to the programs.• Identifying errors/problems in transfers, relapses of patients and giving relevant feedback. • File the data collection Tools and computer data
• Save the data entries regularly as well as the statistical results.
• Backup all databases and project documents.
• Manage data, formats, standard reports

 Processing all income and expenditure (writing cheques and sending out payments making international payments paying cheques into the bank etc).
 Inputting all transactions onto Financial Information Control System (FICS) accounting system.
 Day to day management of office petty cash production of monthly spreadsheets and entering into (FICS) accounting system.
 Monthly reconciliation of all credit card accounts.
 Monthly reconciliation of all bank statements.
 Monitoring administration budge.
 Preparation of annual revenue and capital budgets including forecasts for future years.
 Provision of effective budgetary control information and appropriate financial advice.
 Preparation of Final Accounts and assistance with the preparation of statutory Financial Statements in accordance with professional codes of practice.
 Preparation of bids for external funds.
 Operate Quick Book Software.

• Perform financial work including interpretation and processing of entitlements and payments, maintenance of various administrative and financial records and files.
• Perform financial work of the Project independently and exercise a high degree of judgment within established financial rules and regulations, circulars, manuals and other written instruction.
• Process and analysis a variety of transactions of the Project while monitoring the availability of funds and matching data to different Accounts.
• Assist in the preparation/revision of budgets applicable to staff and recurring expenditures and maintain necessary budgetary control records.
• Brief national Staff on general finance matters relating to entitlements provides advice and ensures finance support as required in consultation with the National Project Manager.
• Coordinate with the Head Office in Sahiwal, especially with the Finance Officer and implementing agencies with regard to financial matters and appraise financial reports of the implementing agencies.
• Advise and assist other staff in the area of office and finance management.
• Prepare financial statements and other financial documents required as per the rules and regulations of the EngroFoods on local purchase, payment to the implementing agencies as well as petty cash and submit to the Engro Foods Head Office.
• Follow all procedures strictly for local purchase, progress payments and handling of petty cash.

• To assist Program in receiving all goods delivered to the site and ensure goods are received in the correct quantity and in good condition.
• To assist Logistics Department in providing weekly monthly report of the activities.
• To assist Logistician in ensuring proper function of all communication systems.
• To visit and assess project sites as and when required and asked by his supervisor.
• To do the procurements locally for the Field office and project locations within the limits of procurement procedures.
• To keep track of purchase orders and requisitions.
• To keep track of vehicles log books and fuel expenses related to field sites.
• Track the inventory and assets of field office and related premises.
• This is not an exhausted list you may be required to perform other related duties assigned by your supervisor.
• To update the record in daily basis prepared weekly monthly sheet in Excel.
• To Report Logistic Manager in Daily Basis