Organize and schedule appointments
Plan meetings and take detailed minutes. Maintain contact lists
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system. queries from senior managers
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Book travel arrangements. Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients.
Liaise with executive and senior administrative assistants to handle requests and
Preparation of outgoing correspondence and dealing with incoming correspondence;
Maintain scheduling and event calendars;
Book and manage travels;
Support management and colleagues with ad-hoc tasks which not covered here in line with the requirements from MSC
Assist the Chair to complete and submit all required reports.
Produce for the Officers all correspondence, memoranda, and other administrative documents and ensure that correspondence, memoranda, and documents are properly transmitted to the appropriate organization or person and a copy is placed in the files in the Branch Office.
Assist the other officers in preparing required reports, forms, or other correspondence and ensure that these items are properly transmitted and a copy filed in the Branch Office.
Obtain information from other officers as appropriate, complete, and submit the Annual Plan and Annual Report to the IEEE and other appropriate persons or organizations.
Order and maintain a supply of letterhead stationery, envelopes, forms, stamps, membership pins and other supplies.
Maintain a record of all current members and place the record in a file in the Branch Office and work with the Membership Committee Chair to be sure that the email listservs are accurate and updated.