Experienced Administration professional with over a decade of expertise in managing day-to-day office operations, vendor relationships, fleet management, and employee training. Known for optimizing processes, reducing costs, and maintaining safety standards across various sectors, including media, FMCG, and distributions. Adept at leading teams, streamlining workflows, and ensuring regulatory compliance. Looking to leverage my background to lead administration efforts in a dynamic environment.
Managing all administrative matters of Executive floor
Main responsibilities
Key Assignments
• Regional office maintenance
• Continuous monitoring of Branch office expenses to control over runs in order to control expenses.
• Conduct meetings and implementing follow up on actions
• Ensuring on time processing of payments
• Scrutinizing vendor invoices
• Supervise all administrative affairs
• Weekly scrutinizing the cash sheet to identify and close any gaps
• Ensure maintenance and repairs of functional and pool car
• Keep record updated for region fleet
• Handing and tacking over of region fleet
• Preparing and maintaining car tracker report to communicate it to the field team
• Arrange and manage traveling of stack holders and field team
• Arrange and manage accommodation of stack holders and field team
• Effectively managing all 3Ps and 3P staff
• Ensuring maintenance of leave record
• Responsible for maintenance and supervision of company guest house
• Organize and manage all requirements of region and distributors meeting at region office
• Ensuring effective operation of Safety, Health and Environment (SHE) system
• Carrying out internal SHE audits
• Reporting monthly Safety KPIs to the senior management
• Carefully handling Integrated Risk Information System (IRIS)
Additional Assignments
• Verify and process for payment all field traveling, motoring and relocation expenses
• Provide support in IT related issues
• Provide support to field in relocation arrangements
Main responsibilities
Key Assignments
• General Administration task assigned by the management time to time
• Repair and maintenance of Branch premises / fixtures & renovation management.
• Looking after the requirements of R&M at branch and gathering quotations for the approval
• Dealing with Drug license, Labour Inspector and all other Government Department
• Tracking of vendor’s payment from Head office.
• Purchasing Branch related items
• Implement HR policies & coordination between workers and management
Additional Assignments
• Coordinate with Supply Van contractor for smooth operation of supplies
• Van fuel analysis
• Coordinate with sales and operation team in day to day matters for smooth routine operation
• Coordinate with warehouse team in day to day matters
• Support in IT related issues
Main responsibilities
Key Assignments
• Coordinate with the different department of the company and facilitate the hiring procedure
• Manage all the hiring/ resignation of the employees at branch level
• Payroll processing
• Monthly Expanses statement of sales and Operation teams verifications and processing
• Sales and Operation teams incentives calculations and processing
• Sales and Operations team activities tracking
• Monitor attendance of the sales and operations team daily basis
• Periodical Reports
Additional Assignments
• Monthly Vehicle fuel and rent expenses super check and summary preparation for payments
• Support to Branch Manager for smooth operation of Branch
• Perform as acting Branch Operation Manager in absence of Branch Operation Manager
• Support and work with management, sales / operation team across the entire organization.
• Sales Route plans and supply schedules
• Support in IT related issues
• Coordinate with warehouse team in day to day matters
Main responsibilities
Key Assignments
• Provide assistance to Consultant in all routine administrative works and all developmental works.
• Preparation of PC-1, agenda of Board meeting and internal staff meeting.
• Make presentations for Director and other authorities.
• All procedure regarding recruitment of staff.
Additional Assignments
• Provide assistance in IT related issues.
• Troubleshoot and installation of different applications.
• Develop fees collection database