Project Manager (CHANGING MINDS FOR CLIMATE RESILIENCE, SAR Programme )
LASOONA Funded by: BMZ Location: KP, Pakistan Duration: August 2024 - Present
 
Key Responsibilities
·       Project Planning and Implementation
·       Team Management and Supervision
·       Monitoring and Evaluation
·       Financial Management
·       Stakeholder Coordination
·       Reporting and Documentation
·       Compliance with Policies and Code of Conduct

1.       PM will be responsible for effective and efficient management of the project and staff in line with the project proposal, processes, budget, the time-frame, and donor regulations as per the partnership agreements.
2.       Collaborate with the Program Management in the Head Office for the implementation of the project activities and sharing of updates to ensure Project Coordination, Networking & Visibility at the District Level
3.       To assist program management in monitoring, evaluating of the relevant programmes and quality progress reporting to donors by ensuring quality reporting by relevant staff
4.       To regularly monitor expenditure of project financial resources and use of assets as per approved budgets and agreements & provide regular, structured feedback and monthly reports
5.       To coordinate capacity building support from donor, M&E, Finance, Logistics, and security sections, when required.
6.       To ensure all necessary program documents are properly maintained and recorded properly at the field and office level 
7.       To ensure smooth implementation of policies and code of conduct in respective project activities, in addition to handling of beneficiaries and stakeholders’ complaints.

Role and Responsibilities:


Monitoring and Evaluation (MER):

Develop and implement a comprehensive MER framework aligned with project objectives.
Design and oversee the implementation of data collection tools and methodologies.
Lead the collection, analysis, and interpretation of project data to track progress and outcomes.
Conduct regular field visits to ensure the quality and accuracy of data collection processes.
Prepare timely and accurate reports for internal and external stakeholders.
Coordinate with program staff to integrate MER findings into project planning and decision-making processes.
Lead the design and implementation of evaluations, assessments, and reviews to measure project impact.
Continuously review and improve MER systems and processes based on feedback and lessons learned.



Capacity Building:

Identify capacity-building needs among project staff and stakeholders.
Design and deliver training workshops, mentoring sessions, and coaching to build MER-related skills.
Provide ongoing technical support and guidance to project staff on MER best practices.
Foster a culture of learning and knowledge sharing within the organization.
Facilitate collaboration and coordination among project partners to enhance MER capacity.
Develop and disseminate training materials, guidelines, and resources.
Monitor and evaluate the effectiveness of capacity-building activities and adjust approaches as needed.



Stakeholder Engagement:

Establish and maintain strong relationships with donors, government agencies, and implementing partners.
Coordinate with stakeholders to ensure alignment of MER activities with project goals and donor requirements.
Represent the organization in meetings, workshops, and conferences related to MER and capacity building.
Advocate for the importance of MER and evidence-based decision-making among stakeholders.



Project Management Support:

Support project planning, implementation, and monitoring activities as needed.
Contribute to the development of project proposals, work plans, and budgets.
Collaborate with project teams to integrate MER considerations into project design and implementation.
Assist in the coordination of project activities and communication with project partners.



Documentation and Reporting:


Maintain comprehensive records of MER activities, including data collection tools, reports, and analyses.
Ensure compliance with donor reporting requirements and deadlines.
Prepare clear and concise reports summarizing MER findings and recommendations.
Document lessons learned and best practices for internal and external dissemination.




 

§  Develop and implement media strategies for the promotion of organization activities and events.
§  Develop and design regular newsletters, annual reports and engaging copy for an extensive range of materials.
§  Establish and foster working relationships with a wide range of media organizations.
§  Develop effective tools for media coverage and prepare timely media coverage reports for senior management.
§  Develop a knowledge management system and tools for capturing, documenting, and disseminating program learning.
§  Orient program/project staff on the tools and systems for knowledge management.
§  Develop an effective feedback system to incorporate learning into the overall programming cycle.
§  Ensure compliance concerning quality and quantity of achievements documented.
§  Field plans to document learning developed and shared, including dissemination of case studies and replicable models to relevant staff and stakeholders.
§  Prepare documentaries and photo documentaries on the program.
§  Execute other duties assigned by the Executive Director, as required.

§  Develop, design, and manage child protection-related programs/projects.
§  Research and report on development trends for use in program development, management, monitoring, evaluation, and delivery of results.
§  Supervise and provide technical support to Child Protection Project Officers/CM.
§  Develop training modules for Child Sexual Abuse (CSA), Child Protection Committee (CPC), Community Dialogue, Child Rights and Self Protection, etc.
§  Support Child Protection Project Officers/Child Protection Community Mobilizers/Facilitators on setting up and managing Child Protection Schools, Child rights, child participation, child protection including the Child Protection Policy, community participation and provide ongoing support and mentoring to practice these concepts.
§  Ensure Safeguarding standards are understood and met.
§  Ensure all documents related to CP activities are in use at the field level and are timely updated, and that deadlines for submissions are met by POs.
§  Support regular participatory activities with different groups of children to identify issues affecting children in their communities and assist the teams to develop appropriate responses.
§  Participate in the Child Protection assessment and analysis process as well as training events as required by a line manager.
§  Work with the community and/or school authorities to address protection issues.
§  Ensure referral systems are identified as appropriate for health, education, psychosocial, income generation, food security, etc.
§  Screen for and monitor protection needs and gaps in and around the school.
§  Identify and report any training needs.
 

§  Supervise the implementation of SC Child Protection activities at the Union Councils’ level with appropriate coordination with other sectors
§  Supervise Community Mobilizers/Facilitators in eight Child-Friendly Space locations and ensure that activities are appropriately implemented
§  Monitor children's attendance with breakdown by gender and age, activities carried out, issues affecting program delivery, and material needs, among others, for reporting to Child Protection Coordinator every week.
§  Develop, monitor, and adjust weekly work plans, register children in Child-Friendly Spaces (CFS), follow up on equipment, and identify/follow up on vulnerable children within CFS
§  Supervise and train Community Mobilizers and Volunteers on the job
§  Ensure safeguarding standards are adhered to and safety regulations are understood and followed for a safe and child-friendly atmosphere in CFS
§  Update equipment inventories and highlight replacement needs
§  Assist Supervisors in solving problems arising in the Child-Friendly Spaces
§  Develop new, creative activities in collaboration with CFS Supervisors for children
§  Ensure the participation of all groups of children, especially the most vulnerable
§  Conduct parents’ and community meetings with the support of the Supervisors/Community Mobilizers
§  Screen and monitor protection needs and gaps in and around the Child-Friendly Spaces
§  Support trainers and at times carry out training for Community Mobilizers and Community Volunteers
§  Adhere to the Child Protection Policy and reporting procedures

§  Established and managed 16 Child Protection Committees in areas affected by floods and conflict.
§  Conducted training sessions for 16 supervisors on PLC management, life skills, and child rights.
§  Provided technical support to all stakeholders regarding PLC, child rights, and awareness campaigns.
§  Conducted Referral mechanism training in the project area to strengthen referral systems.
§  Supervised the implementation of SC Child Protection activities at the Union Councils' level and ensured appropriate coordination with other sectors.
§  Supervised the work of Community Mobilizers/Facilitators in eight Child-Friendly Space locations.
§  Reported detailed information to the Child Protection Coordinator every week, such as children attendance with breakdown by gender and age, activities carried out, issues affecting program delivery, and material needs.
§  Provided on-the-job supervision and training of Community Mobilizers and Volunteers
§  Ensured the understanding and implementation of safeguarding standards.
§  Maintained a safe and child-friendly atmosphere in the Child-Friendly Spaces.
§  Managed equipment inventories and highlighted replacement needs.
§  Ensured compliance with health and safety regulations and logged health and safety incidents.
§  Assisted Facilitators in solving problems arising in the Child-Friendly Spaces.
§  Collaborated with Facilitators in developing new and creative activities for children.
§  Ensured the participation of all groups of children, the most vulnerable children.
§  Conducted parents and community meetings with Community Mobilizers/Facilitators.
§  Ensured adherence to the Child Protection Policy and reporting procedures.
§  Screened for and monitored protection needs and gaps in and around the Child-Friendly Spaces.
Supported trainers and at times carried out training for Community Mobilizers and Community Volunteers.

§  Established and managed 16 Child Protection Committees in areas affected by floods and conflict.
§  Conducted training sessions for 16 supervisors on PLC management, life skills, and child rights.
§  Provided technical support to all stakeholders regarding PLC, child rights, and awareness campaigns.
§  Conducted Referral mechanism training in the project area to strengthen referral systems.
§  Supervised the implementation of SC Child Protection activities at the Union Councils' level and ensured appropriate coordination with other sectors.
§  Supervised the work of Community Mobilizers/Facilitators in eight Child-Friendly Space locations.
§  Reported detailed information to the Child Protection Coordinator every week, such as children attendance with breakdown by gender and age, activities carried out, issues affecting program delivery, and material needs.
§  Provided on-the-job supervision and training of Community Mobilizers and Volunteers
§  Ensured the understanding and implementation of safeguarding standards.
§  Maintained a safe and child-friendly atmosphere in the Child-Friendly Spaces.
§  Managed equipment inventories and highlighted replacement needs.
§  Ensured compliance with health and safety regulations and logged health and safety incidents.
§  Assisted Facilitators in solving problems arising in the Child-Friendly Spaces.
§  Collaborated with Facilitators in developing new and creative activities for children.
§  Ensured the participation of all groups of children, the most vulnerable children.
§  Conducted parents and community meetings with Community Mobilizers/Facilitators.
§  Ensured adherence to the Child Protection Policy and reporting procedures.
§  Screened for and monitored protection needs and gaps in and around the Child-Friendly Spaces.
§  Supported trainers and at times carried out training for Community Mobilizers and Community Volunteers.

§  Develop and deliver training programs to enhance the pedagogical skills of 40 teachers from 20 schools and the community
§  Provide support to struggling students and give detailed feedback on their work
§  Maintain accurate records of annual, monthly, and daily activities, including salaries
§  Assign roles to workers based on their abilities and strengths
§  Conduct regular meetings with staff to monitor project progress and ensure that work is being carried out according to the plan
§  Manage logistics, procurement, warehousing, and transportation
§  Design policies and procedures for the project and the staff
§  Prepare work plans for field staff daily and monitor their progress
§  Liaise with local communities and foreign officials to present project progress, report on setbacks, and provide solutions
§  Provide school management training to head teachers on the school implementation plan
§  Streamline all project activities with the Department of Education
§  Produce daily reports on the project activities and monthly reports to the donor agency
§  Ensure follow-up monitoring visits to respective schools
§  Provide logistic support to seminars and workshops
§  Write and/or review minutes of meetings with donors, local communities, and other organizations.
§  Planning and implementation of the following  project activities:
To train 40 teachers from 20 Schools and the community on advanced teaching methodology and Multi-grade Teaching
§  Managing and streamlining all the activities with the Department of Education
§  Daily reports of the activities and monthly reports to the donor agency, streamlining all the Education projects, and preparation of documentation.
§  Conducting follow-up monitoring visits in respective schools.
§  To provide logistic support to the seminars and workshops in all the meetings with donors, local communities, and with the rest of the organization writing minutes, etc.

§  Create monthly progress and activity-based reports for the main office, donor, and coordinator of all activities.
§  Coordinate and monitor community mobilization activities in the AJK region to support LHWs using street theaters.
§  Collaborate with NGOs, CBOs, and other departments to support the health and education team.
§  Work closely with team members to support and facilitate community, teachers, and activists in street theatre training for health education, child protection, and disaster management.
§  Develop scripts for community issues and concerns to organize street theatre events with the team members.
§  Train government and private school teachers on health education, disaster management, child protection, and health hygiene through joyful learning.
§  Establish a Health Society and implement village-level child protection action plans in consultation with the community.
§   Create concept papers for the Education Department for a better understanding of the activities.
§   Manage documentation of training including concept papers, schedules, information sheets, honorarium sheets, attendance sheets, module development, pre and post-tests, meetings with the Education Department for sharing, and monthly meetings with relevant staff in the sector.

§  Worked closely with the Team Leader to design and implement the project implementation plan
§  Developed roles and responsibilities for teachers in schools and assisted Head Teachers with implementing School Improvement Plans (SIP)
§  Created a training module on Mentoring and Joyful Learning methodology
§  Developed and maintained coordination and linkages between the Education Department and our organization for successful program implementation
§  Conducted training sessions for 150 Government Head Teachers from eight Union Councils in Mansehra District to serve as Mentors, covering topics such as Child Rights, Joyful Learning, Child-Friendly Schools, the demonstration of Joyful Learning Teaching Kit, the role of a mentor in schools, how to monitor schools, children, and teachers, and conducted role-plays, form development for mentors, multi-grade teaching, planning, block chapter planning, daily planning, organizational aspects and administration aspects of the training and schools, and activity-based teaching
§  Facilitated community mobilizers to establish Early Childcare and Development Centers for children aged 3 to 5 years old for one month
§  Submitted regular progress reports to the project team.

§  Organize and coordinate Cluster-Based Training (CBT) sessions for Private School Teachers across different districts of Punjab.
§  Deliver 2-Day training sessions focused on the English Language.
§  Develop assessment forms, schedules, and pre/post-tests for training participants.
§  Prepare training modules and resource material to enhance the training experience for participants.
§  Prepare reports and honorarium sheets for the training attendees.