Ø  Attend Calls,Recieve Mails ,Faxes & Handover this corresponding to Concerned Person and take Signature on ReceivingØ  Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Then process bills by taking invoices and dispatch cheques to vendors.Ø  Monitor CCTV cameras online screens about 15 cameras installed in different locations in HO.AND also provide clerical support to the security department and implement security/safety measures to protect employees and office properties.Ø  Liaison with securities companies for office premises security, make schedule of Security guards.Ø  detecting any suspicious behavior and preventing vandalism, thefts or other criminal behaviorØ  Maintained log  of Generator and its fuel, same for drinking waterØ  Pay utilities bills of Office and maintain their record.Ø  Maintain an effective asset tracking system for all READ Foundation assets.Ø  Provide stock/asset information and tracking to the DM/GM Shared Services.Ø    Manage repair and maintenance of officeØ  Maintain and oversee solar power system and generator(s).Ø  Provide seating arrangements for newly appointed staff.Ø  Respond to department queries. Ø  Book travel arrangements for Guests/Donors and Office EmployeesØ  Liaise with hotels/guest houses for stay of guests.Ø  Arrange NOCs from relevant government departments of guests as requiredØ  Verify and process bills of accommodation used by official guestsØ  Issue/receive staff vehicles/Stationery and office equipment to/from relevant staff as required.Ø  Manage personal files of employees including job advertisement till confirmation letterØ  Data Management of Staff/trainings inter department coordination etcØ  Recruitment process of new staff-Time sheets for salary Ø  NOC for international guests(making their details cvs for processing etc)

Ø  Attend Calls,Recieve Mails ,Faxes & Handover this corresponding to Concerned Person and take Signature on Receiving
Ø  Make Calls ,Dispatch Letters and Make their Record
Ø  Receive and facilitate Guests/Visitors
Ø  Maintain a log and mange schedule of meetings of core team.
Ø  Maintained the personal files of all the staff members and consultants and regularly updated the files with necessary information and documents
Ø  Timely delivery and management of all incoming and outgoing mails
Ø  Maintain the Time and Attendance of Staff.
Ø  Manage and maintain the documents of Leaves of Staff.
Ø  Provided assistance by printing ,photocopying as well as drafting of letters
Ø  Weekly Travel and call Log Report and share to Admin Officer
Ø  Daily Attendance & Leave Management Report
Ø  Monthly Attendance Report so that’s we can do following work of Employees.
Ø  Managing petty cash and prepare monthly trail basis
Ø  Preparing and processing payments of vendors, staff and other suppliers
Ø  Preparing monthly salary pay rolls and transfer the salaries of the staff
 

Ø  Attend High Commissioner and in charge of and responsible of Mission \s Registry
Ø  Performed General Secretarial duties including taking of notes, classification and retrieval of records and documents.
Ø  Typed and collated Official Documents
Ø  Operated Telephone switchboard (PABX)
Ø  DISPATCHING Letters and Faxes
Ø  Performed word processing and computer. Data processing work and to operate the telefax and email services.
 
Ø  Arranged appointments, receive visitors and deal with enquiries and attend meeting
Ø  Meet and see off visitors
Ø  Assisted Organization ‘s official functions etc
Ø  Translated correspondence/documents in Urdu into English and vice versa