Coordinate with regions, programs, departments, partners & institutions for delivery of goods and exchange of information regarding procurement.


Ensure proper maintenance of assets, office premises, safety & secure of other equipment


Keeping record of important documents, agreements, and contracts.


Maintain monthly expenses (office maintenance, vehicle maintenance, fuel statements and other related office expenses).


Ensure timely renewal of lease tenancy & vehicle insurances.


Assist in preparation of admin & procurement budget.


Supervise support staff (drivers, security guards, office boys, electricians, kitchen staff & admin assistants) and interns.


Organize administrative and logistical aspects of core & project activities (travels, meetings, workshops, event management etc.)


Manage petty cash and maintain a fixed asset register.


Facilitate Rahnuma Staff in national and international travels.


procurement of goods and services for Rahnuma office as per procurement policy.


collect quotations, prepare comparative statements & getting approvals from purchase committee.


ensure proper receipt of bids, proposals and document.


prepare meeting minutes of pc, evaluate bids financially and technically.


negotiate with suppliers, evaluating them and reporting line manager


prepare & issuing purchase/work orders and following up for the orders placed.


ensure safe and timely delivery of goods at project offices.


receive and verify invoices and other purchase & imports related documents.


prepare and submit payment requisitions with finance department.


follow up with finance department to ensure timely payment to suppliers.


frequent market surveys for equipment to maintain updated database of suppliers for smooth purchasing & purchasing office and kitchen supplies.


arrange advertisements in local print media for hf core, regional and project offices.

-       Act as focal point to WASH issues and liaise with relevant actors in different stages of WASH program/project implementation to follow up on agreements and recommendations.
-       Support and develop existing programs within the WASH sector.
-       Consolidate and provide technical guidance and support to implementing partners on all water, sanitation, and hygiene promotion related issues, to ensure quality, cost-effectiveness, sustainability, and environmental soundness in their implementation.
-       Arrange repairs of existing systems as, tanks, pumps, pipe networks and generators.
-       Asses the health risks in the overall WASH situation, and design and implement systems to improve the situation in collaboration with relevant actors.
-       Negotiate access to identified suitable natural water sources with relevant stakeholders while ensuring adherence to the Do no harm principle.
-       Facilitate participatory and community-based approaches.
-       Guide and supervise technical and support staff and ensure that training needs are met.
-       Develop educational material to both staff and affected or displaced people.
-       Contribute to the budgeting process and give inputs to the financial management of the program on technical areas.
-       Provide weekly reports and input to the Emergency WASH Sector Coordination forum on progress and results of interventions and activities.

-       Create training schedules for all SEF teachers, track and create reports on outcomes of all training and maintain training records for the IBA.
-       Gather and evaluate information from employees and management on previous training to identify weaknesses and areas that need additional training.
-       Attend seminars and meetings to learn new training methods and techniques and use the knowledge to prepare and coordinate future training sessions.
-       Recruit and train new Trainers, delegate training tasks to the new Trainers and evaluate performance.
-       Market company training opportunities to employees and provide information on benefits to encourage participation.
-       Inform employees on scheduled training and track their progress.
-       Recommend training materials and methods, order and maintain in-house training equipment and facilities and manage the budget set for training.
 

-       Develop Social Mobilization strategy in project.
-       Develop, design, and organize community dialogues for preparation of Village Development Plan.
-       Prepare monthly quarterly progress reports
-       Arrangement of trainings at community level
-       Meetings with Government officials and key stakeholders.
-       Timely provide material at community level
-       Conduct Base line survey
-       Screening, Identify and register OTP children

-       Effective management and utilization of financial and human resources
-       Maintain Office record.
-       Monitor and report issue concerning office discipline.
-       Monitor and report issue of policy violation and misconduct.
-       Share memos issued by HR with the team members.  
-       Ensure provision of utility services in office like electricity, gas, water, telephone, fax.
-       Administrative duties accommodation, maintaining the project filing system, dispatching documents, managing room bookings and preparing rooms for meetings.
-       Maintain and monitor of staff attendance sheet.
-       Maintain staff leave record.
-       Maintain the high standard of janitorial services in office.
-       Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
-       ensure proper receipt of bids, proposals and document.
-       prepare meeting minutes of pc, evaluate bids financially and technically.
-       negotiate with suppliers, evaluating them and reporting line manager
-       prepare & issuing purchase/work orders and following up for the orders placed

-       Coordinate with regions, programs, departments, partners & institutions for delivery of goods and exchange of information regarding procurement.
-       Ensure proper maintenance of assets, office premises, safety & secure of other equipment
-       Keeping record of important documents, agreements, and contracts.
-       Maintain monthly expenses (office maintenance, vehicle maintenance, fuel statements and other related office expenses).
-       Ensure timely renewal of lease tenancy & vehicle insurances.
-       Assist in preparation of admin & procurement budget.
-       Supervise support staff (drivers, security guards, office boys, electricians, kitchen staff & admin assistants) and interns.
-       Organize administrative and logistical aspects of core & project activities (travels, meetings, workshops, event management etc.)
-       Manage petty cash and maintain fixed asset register.
-       Facilitate Rahnuma Staff in national and international travels.
-       procurement of goods and services for Rahnuma office as per procurement policy.
-       collect quotations, prepare comparative statements & getting approvals from purchase committee.
-       ensure proper receipt of bids, proposals and document.
-       prepare meeting minutes of pc, evaluate bids financially and technically.
-       negotiate with suppliers, evaluating them and reporting line manager
-       prepare & issuing purchase/work orders and following up for the orders placed.
-       ensure safe and timely delivery of goods at project offices.
-       receive and verify invoices and other purchase & imports related documents.
-       prepare and submit payment requisitions with finance department.
-       follow up with finance department to ensure timely payment to suppliers.
-       frequent market surveys for equipment to maintain updated database of suppliers for smooth purchasing & purchasing office and kitchen supplies.
-       arrange advertisements in local print media for hf core, regional and project offices.

-       Check security arrangements of office premises and ensure safety of office and staff. 
-       Undertakes all work related to purchase of furniture, fixtures, office equipment, computers, air conditioners, etc tin close coordination with logistics department.
-       Ensure provision of utility services in office like electricity, gas, water, telephone, fax, external and internal telephone exchange and ensures continued supply without interruptions.
-       Monitor and report issue of policy violation and misconduct.
-       Share memos issued by HR with the team members.  

-       Distribution of food in flood emergency
-       Collection of relevant data and participation of surveys related to livelihood, food and other programme interventions.
-       Active liaison with relevant stakeholders to avoid any conflict.
-       Present and actively coordinate in distribution of inputs related to livelihoods, food interventions.
-       Facilitate beneficiaries in effective utilization of grants which they receive under different interventions related to livelihoods and other programmes
-       Prepared progress reports of the project on monthly and Quarterly basis
-       Designed Social Mobilization strategy in the region.
-       Develop, design and organize community dialogues for preparation of Village Development Plan.