Admin Executive

Smart Placement Pvt Ltd

卡拉奇，巴基斯坦

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发布 Jun 30, 2025 283 查看 Report Job

Key Responsibilities:

Facilities Management & Maintenance:
- Oversee the overall cleanliness, maintenance, and upkeep of the entire showroom, offices, restrooms, and storage areas.
- Directly supervise and manage the janitorial staff, assigning duties, monitoring performance, and ensuring consistent adherence to high hygiene and cleanliness standards.
- Conduct regular, thorough checks of all showroom cleaning to ensure it meets our premium presentation standards before opening and throughout the day.
- Coordinate and manage all repairs, maintenance, and renovation projects for the premises and equipment (e.g., air conditioning, lighting, plumbing, furniture).
- Ensure the showroom's infrastructure is well-maintained and functional.
Office & Showroom Administration:
- Manage the procurement and inventory of all office supplies, stationery, and general administrative materials, ensuring adequate stock levels.
- Oversee the efficient operation of office equipment (e.g., printers, scanners, telephones) and coordinate necessary servicing.
- Manage incoming and outgoing correspondence, mail, and deliveries.
- Maintain an organized and efficient administrative filing system (both physical and digital).
Vendor Management:
- Identify, evaluate, and manage relationships with external vendors for administrative services (e.g., cleaning services, security, maintenance contractors, utility providers).
- Negotiate contracts, ensure service level agreements are met, and process vendor invoices.
Budget Management:
- Assist in preparing and managing the administrative department's budget.
- Monitor and control administrative expenses, identifying cost-saving opportunities without compromising quality.
Health, Safety & Security:
- Ensure compliance with all health, safety, and security regulations within the premises.
- Implement and oversee security procedures and access control.
- Manage fire safety equipment and ensure regular drills and inspections.
Administrative Support:
- Provide general administrative support to various departments (e.g., HR, Sales, Accounts) as needed, including scheduling meetings, preparing documents, and arranging travel (if applicable).
- Manage visitor reception and ensure a professional welcoming environment.
Compliance:
- Ensure adherence to company administrative policies and procedures.