Institute Manager

The Institute Manager (Principal) acquires Academic Excellence in the institute to achieve the aims and objectives of the organization through approved policies and procedures. IM is responsible to manage institute facility operations along with academic operations including admission, marketing, internship, and placement of trainees by utilizing all available resources effectively, efficiently, safely, and honestly to achieve the objective of “Skilled Pakistan”.

DUTIES AND RESPONSIBILITIES

Student Recruitment Plan:

• Develop and implement effective student recruitment strategies to attract a diverse pool of candidates for the institute's TVET programs.
• Collaborate with marketing and outreach teams to reach potential students through various channels.
• Arrange manage and supervise the student’s admission process and campaign for transparency and targets of student’s induction.

Student Relations:

• Foster a positive and inclusive learning environment for students, ensuring their welfare, safety, and academic success.
• Address student concerns and issues promptly and professionally. Examination Management:
• Oversee the examination process, ensuring adherence to assessment standards and timely result publication.
• Collaborate with the Examination department to maintain the integrity and security of examinations.
• Enforce and supervise a transparent assessment system within the institute

Data Entry and Record Keeping:

• Ensure accurate and up-to-date data related to student information, academic records, and other relevant data.
• Maintain comprehensive records for reporting and analysis purposes.
• Provide data for the sponsored trainees to RMD/Grants departments and update them for the progress of trainees.
• Project Reporting & Compliance.

License Renewal and Compliance:

• Manage the process of renewing licenses and certifications for the institute to maintain regulatory compliance.
• Stay updated on changes in licensing requirements and ensure timely renewal.

Budget and Resource Management:

• Prepare and manage the institute's budget, optimizing resources to support academic and operational needs.
• Ensure cost-effective management of assets and consumables.

Standard of Academics:

• Uphold high academic standards and monitor the implementation of standardized curricula.
• Collaborate with the Academic department to continuously improve and update the training programs.
• Supervise the instructional programs of the institute, evaluating lesson plans and observing classes on a regular basis to encourage the use of a variety of instructional strategies and materials

Instructor Training and Development:

• Planned and organized training sessions for instructors to enhance their teaching skills and subject knowledge.
• Ensure instructors are equipped to deliver effective and industry-relevant training.

Student Placements:

• Collaborate with the Placement department to facilitate internship and job placements for students.
• Build and maintain strong relationships with potential employers and industry partners.
• Arrange and have meetings with surrounding industries for internships and placement of institute graduates.

Reduce Dropout Rate:

• Develop and implement initiatives to reduce the dropout rate by 10%, including identifying and addressing factors leading to attrition.
• Provide support and guidance to students at risk of dropping out.

Audit & Compliance:

• Ensure the availability of all documents for the audit. Check vehicles Establish a log book regularly for updates.
• Arrange and attend required committee meetings (e.g.: marketing, admission, curriculum, etc.) and extra school-sponsored functions and national events e.g.: Community service, Independence Day Confirmation, Graduation ceremony, etc.).

COMPETENCIES & SKILLS:

• Having experience of supervising the educational system.
• Strong leadership and people management abilities, with the capacity to inspire and motivate teams.
• Work under pressure and stress to meet the deadlines.
• Work on professional development, learn new skills and be innovative.
• Experience in budget preparation and resource allocation to optimize operational efficiency.
• Demonstrated ability to set goals, plan strategically, and achieve desired outcomes.

Specialized knowledge: TVET Sector.

• Excellent command of written and spoken English.
• Excellent organizational, communication, and problem-solving skills.
• Ability to think creatively and develop innovative solutions.
• Working knowledge of computer programs, such as Microsoft Office.
• Ability to work independently and as part of a team.
• Demonstrated commitment to the mission and goals of the Hunar Foundation.