HR Senior Assistant

UNOPS Network

درخواست بھیجیں

Functional Responsibilities

HR Process and Compliance for Partner Personnel

Ensure full compliance of HR processes and records with UNOPS rules and regulations, Organizational Directives (ODs), and other internal procedures and guidelines.
Ensures Implement HR strategies and procedures for partner-managed personnel (PMP) for contract management, benefits administration, and travel-related matters.
Provide advice and guidance to partner personnel on administrative procedures, processes and practices for delivery of HR services.
Act as liaison between unit and internal and external clients and provides proactive customer service to expedite completion of projects, and provide information.

Recruitment and Contract Management

Review incoming requests and documents related to recruitment, contract extensions/shortenings, transfers, and separation of ICAs and consultants.
Ensure documentation is complete and in conformity with HR policies and procedures.
Facilitate all recruitment-related documentation for proper contract management, including mandatory certificates and other documents in compliance with the organizational policies and audit requirements.
Prepare and submit requests for awards and note to file extensions as part of the contract administration process.
Issue contracts and/or amendments as applicable.
Prepare award submissions to relevant review and approving authorities as per the delegation of authorities.
Register details in the One UNOPS-ERP System (OU) and in the Staffing Table.
Advise hiring management and guide personnel on routine elements of UNOPS recruitment and performance management processes, and learning and development initiatives, resources, and plans

Payroll and Entitlements administration

Assist in compiling data for reports related to, staffing tables, , payroll reports, salary reviews and others, as required
Process monthly payroll through the online Pay System and manually process related entitlements or other entitlements defined by the partner profile
Education/Experience/Language requirements

a. Education

Completion of Secondary education is required.
First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable but not required, and may compensate for some of the required years of experience.
Knowledge of UN policies, procedures and practices highly desirable

b. Work Experience

With a high school diploma, a minimum of five years of relevant experience in an international and/or national organization in providing administrative or Human resources support, recruitment, and/or HR-generalist services are required.
Some experience in UN system organizations is desirable
Proficiency in computers and google suit application and experience in handling web-based management systems is required.
Experience in the use of HR information systems, Enterprise systems is desirable.

c. Language Skills