Administration Officer

Wartsila is seeking a highly organized and detail-oriented Administration Officer to join our dynamic team. This role requires a dedicated professional who excels in managing administrative functions, overseeing a team of 40 individuals, and ensuring smooth operations within the organization. The Administration Officer plays a crucial role in maintaining effective communication and enhancing productivity across departments. The successful candidate will leverage their extensive experience in HR and Administration to support our strategic objectives and facilitate a streamlined workflow.
Responsibilities

Oversee the daily administration functions to ensure seamless operations within the organization.
Manage, train, and coordinate a diverse team of 40 individuals, fostering a collaborative and high-performance work environment.
Utilize organizational skills to maintain efficient office systems, including document management and record keeping.
Implement time tracking tools and task management systems to monitor project progress and manage workloads effectively.
Assist with HR functions, including recruitment, onboarding, and employee relations to support the organizations human resources needs.
Conduct regular audits on data management systems for accuracy and compliance, ensuring all records are up-to-date.
Develop and maintain reports using Microsoft Excel and other data management software to analyze performance metrics.
Communicate effectively with internal and external stakeholders to facilitate smooth operational processes.
Address any problems or challenges proactively, providing timely solutions to enhance team productivity.
Support budgeting and financial processes by maintaining accurate records and assisting with planning activities.
Collaborate with different departments to identify administrative needs and develop strategic support solutions.