Senior MEAL Officer

Founded in 1994, Acted is a non-governmental organization with headquarters in Paris, France. Independent, private and not-for-profit, Acted respects principles of strict neutrality and impartiality in its decisions, and operates according to non-discrimination and transparency principles. Acted endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; construct effective governance and support the building of civil society worldwide by investing in people and their potential. With a budget of 236 million EUR in 2017, Acted is active in almost 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries with 300 internal staff and 4,300 national staff worldwide.

In Pakistan, Acted has been active since 1993 and has provided assistance across all provinces to an estimated 6.9 million people. The assistance has included emergency response to meet the immediate and live-saving needs of natural disaster and complex emergency affected households, as well as recovery and development support in the form of education and livelihoods promotion and assistance.

Purpose 

• The Senior MEAL Officer (Assessments), under supervision of the Country MEAL Manager and in close cooperation with the Program development & implementation units, will be responsible for designing, implementing, and overseeing evaluation processes to assess the effectiveness of programs and projects. This position entails collecting, analyzing, and interpreting data to provide actionable insights and recommendations that guide decision-making and strategic planning. The Senior MEAL Officer also supports proposal writing efforts by providing relevant data and insights to shape compelling funding proposals.

ROLES AND RESPONSIBILITIES

1. Monitoring, Evaluation and Learning (MEL)

• Manage the Project’s MEAL activities as per MEAL framework and donor’s guidelines;
• In coordination with the Projects Coordinator link with technical departments to ensure strong program design, implementation and evaluation;
• Support staff in development of data collection tools and perform analysis to monitor and evaluate projects indicators;
• Facilitate the project design process and provide technical inputs on designing Theory of Change (ToC), Logical Framework Approach (LFA) and MEAL design;
• Centralize and share tools, policies and guidelines within Acted MEAL field teams and implementation partners;
• Work with Program Coordinator to ensure that Assessments, Baselines, PDMs, Endlines occur on regular basis as per project implementation plan;
• Assure that staff meet regularly to analyze project monitoring data and reassess project design;
• Store, organize and disseminate assessments, project documents and best practices among Acted and IPs.
• Ensure that all program activities are within the scope of objectives set by Acted and are in compliance with donor objectives and requirements;
• Ensure sub grant management procedures related to MEAL are communicated on a regular basis and followed with updates made as necessary
• Follow up on issues arising related sub grantees and ensure these are brought to the attention of the senior management
• Facilitate lesson learned workshops in coordination with program team and document learnings against each project for future programming. 

• Assisting the MEAL Unit in the development and implementation of Appraisal, Monitoring and Evaluation strategies by developing and following work plans and indicators for monitoring teams in coordination with the Country MEAL Manager, and by collecting quantitative and qualitative data on Acted programs and general pre-project data.

  -        Develop evaluation frameworks and methodologies aligned with organizational goals.

  -        Design evaluation tools and data collection instruments (surveys, interviews, focus groups).

  -        Provide data and insights to support the development of funding proposals.

  -        Assist in crafting sections of proposals that require evaluation methodologies, expected outcomes, and indicators of success.

  -        Collect qualitative and quantitative data through various methods.

  -        Analyze data to assess program impact and effectiveness using statistical software and qualitative analysis tools.

  -        Prepare comprehensive evaluation reports detailing findings, conclusions, and recommendations.

  -        Present evaluation results to stakeholders and senior management in a clear and actionable manner.

  -        Collaborate with program teams, stakeholders, and beneficiaries to gather insights and input.

  -        Facilitate workshops and meetings to discuss evaluation findings and foster a culture of learning.

  -        Provide training and support to staff on evaluation practices and methodologies.

  -        Promote understanding of evaluation processes across the organization.

  -        Monitor evaluation trends and best practices to continually improve evaluation methodologies.

  -        Incorporate feedback into future evaluations for enhanced effectiveness.

2 . Accountability

• Under supervision of Country MEAL Manager and in coordination with Accountability Assistants, acknowledge, document / report, investigate and close complaints, feedback, suggestions and comments.
• Manage Acted’s Feedback Mechanism (AFM) reporting dashboard and ensure active coordination within Acted’s teams at Country and HQ levels
• Coordinate with Transparency & Compliance, Country Director, Country MEAL Manager and HQ for sensitive complaints.
• Build capacities of Acted and implementation partners’ staff on Acted’s AFM
• Development of IEC material related to AFM and Accountability to Affected Populations (AAP) and disseminate in the field
• Periodically plan field visits to conduct trainings of Acted staff, IPs and communities on Acted’s AFM

3 . Coordination

• In coordination with other program staff, meet regularly with donors and implanting partner;
• Establish information/documentation, reporting, monitoring and evaluation system for projects and sub-projects under the supervision and collaboration of the Country MEAL Manager;
• Regular contacts are maintained with sub grantees through visits, meetings at the Acted office, email exchanges etc.
• Maintain good coordination with program and PD colleagues to ensure accurate reporting against indicators and program implementation quality
• Other tasks
• Oversee the development and updating of informational materials such as brochures, fact sheets, articles, posters, website and audio-visual materials to showcase Acted’s impactful work externally and within organization;
• Represent Acted during donor and other guest visits
• Coordinate timely and accurate reporting to donors and Acted headquarters;
• Build national staff capacity through the training provision on record keeping, drafting concise and accurate program report, proposal development and project monitoring.

Other tasks

-        Oversee the development and updating of informational materials such as brochures, fact sheets, articles, posters, website and audio-visual materials to showcase Acted’s impactful work externally and within organization;

-        Represent Acted during donor and other guest visits

-        Coordinate timely and accurate reporting to donors and ACTED headquarters;

Build national staff capacity through the training provision on record keeping, drafting concise and accurate program report, proposal development and project monitoring.

PSEAH Obligation:

• Acted has zero tolerance approach on PSEAH matters and as an Acted employee It is my utmost duty to ensure full compliance of PSEAH policies in Acted and outside Acted as well. I will not engage in any PSEAH violations and will ensure team working under my supervision will also follow the same protocols. I shall not be involved in any sexual exploitation or abuse. I shall ensure to comply with the highest standards of moral and ethical conduct. Any incident of SEA shall be reported to Acted. Any failure by myside to take preventive measures against sexual exploitation or abuse, or to investigate allegations or take corrective action, shall constitute grounds for termination of the Agreement.
• For the purposes hereof, the following definitions shall be used.
• Sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.
• Sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions
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• Note: “Acted is committed to protecting beneficiaries and staff within our programs from sexual exploitation and abuse (SEA). Acted has a Code of Conduct and organizational policies, which outline the expected behavior of all staff, consultants and other stakeholders and reminds Acted’s zero-tolerance approach. Any candidate offered a job with Acted will sign those documents as part of their work contract and is expected to abide by them.” “Acted is commitment to zero tolerance to all forms of violence against children, beneficiaries and staff. Acted is equal opportunity employers. Females and minorities are encouraged to apply. Candidates with disabilities are encouraged to apply. Final selection will be based on security clearance of the candidate.”