Executive Assistant to CEO

We are seeking a proactive, detail-oriented, and highly organized individual to serve as the Executive Assistant to our CEO. This role will involve managing the CEO’s calendar, overseeing project timelines, coordinating team communications, and handling various administrative tasks. The ideal candidate should also demonstrate strong skills in graphic design (particularly with Canva and Adobe tools) and exhibit expert-level proficiency in Microsoft Excel for data entry, analysis, and reporting.

Key Responsibilities:

Calendar and Time Management
- Efficiently schedule and coordinate appointments, meetings, and events for the CEO
- Proactively manage daily and weekly calendars to ensure optimal use of the CEO’s time
- Anticipate scheduling conflicts and resolve them promptly
Team Coordination & Project Support
- Act as a central point of communication between the CEO and various teams
- Track and monitor project timelines, ensuring deadlines are met
- Prepare meeting agendas, take notes, and ensure action items are followed up
Graphic Design & Content Creation
- Design visually appealing presentations, marketing materials, and reports using Canva and Adobe tools
- Collaborate with relevant teams to develop and refine graphics for internal and external communications
Data Entry & Excel Expertise
- Handle data input, analysis, and management in a timely and accurate manner
- Use advanced Excel functions (pivot tables, VLOOKUP, macros, etc.) to generate insights and create detailed reports
- Ensure data integrity and maintain efficient record-keeping systems
Administrative Support
- Manage email correspondence, prioritize incoming requests, and respond on behalf of the CEO when necessary
- Organize and maintain electronic files, ensuring easy access to critical documents
- Assist in event planning, travel arrangements, and other administrative tasks as needed

Skills & Qualifications:

Proven experience in an executive or administrative assistant role
Exceptional organizational and multitasking abilities
Strong verbal and written communication skills
Proficiency in Microsoft Excel (including advanced features)
Graphic design skills with Canva and Adobe products (Photoshop, Illustrator, InDesign, etc.)
High level of discretion and confidentiality handling sensitive information
Ability to work under pressure, adapt to changing priorities, and meet tight deadlines