Admin Manager

You will be responsible for overseeing all general administrative operations, facilities management, and providing essential support to ensure the efficient functioning of the Future Designz showroom and office. This role is critical in maintaining a well-organized, clean, and safe environment for both staff and customers, directly contributing to our operational excellence.

Key Responsibilities:

Facilities Management & Maintenance:
- Oversee the overall cleanliness, maintenance, and upkeep of the entire showroom, offices, restrooms, and storage areas.
- Directly supervise and manage the janitorial staff, assigning duties, monitoring performance, and ensuring consistent adherence to high hygiene and cleanliness standards.
- Conduct regular, thorough checks of all showroom cleaning to ensure it meets our premium presentation standards before opening and throughout the day.
- Coordinate and manage all repairs, maintenance, and renovation projects for the premises and equipment (e.g., air conditioning, lighting, plumbing, furniture).
- Ensure the showroom's infrastructure is well-maintained and functional.
Office & Showroom Administration:
- Manage the procurement and inventory of all office supplies, stationery, and general administrative materials, ensuring adequate stock levels.
- Oversee the efficient operation of office equipment (e.g., printers, scanners, telephones) and coordinate necessary servicing.
- Manage incoming and outgoing correspondence, mail, and deliveries.
- Maintain an organized and efficient administrative filing system (both physical and digital).
Vendor Management:
- Identify, evaluate, and manage relationships with external vendors for administrative services (e.g., cleaning services, security, maintenance contractors, utility providers).
- Negotiate contracts, ensure service level agreements are met, and process vendor invoices.
Budget Management:
- Assist in preparing and managing the administrative department's budget.
- Monitor and control administrative expenses, identifying cost-saving opportunities without compromising quality.
Health, Safety & Security:
- Ensure compliance with all health, safety, and security regulations within the premises.
- Implement and oversee security procedures and access control.
- Manage fire safety equipment and ensure regular drills and inspections.
Administrative Support:
- Provide general administrative support to various departments (e.g., HR, Sales, Accounts) as needed, including scheduling meetings, preparing documents, and arranging travel (if applicable).
- Manage visitor reception and ensure a professional welcoming environment.
Compliance:
- Ensure adherence to company administrative policies and procedures.

Qualifications:

Bachelor's degree in Business Administration, Management, or a related field.
Proven experience (3-5 years) in an Admin Manager or Senior Admin Officer role, preferably within a retail showroom, corporate office, or similar fast-paced environment.
Demonstrated experience in facilities management and direct supervision of support staff (e.g., janitorial, security).
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent organizational, time management, and multitasking skills with a keen eye for detail.
Strong negotiation and vendor management abilities.
Proactive problem-solver with the ability to work independently and collaboratively.
Excellent communication and interpersonal skills.
Knowledge of basic health and safety regulations.

What We Offer:

Competitive salary and benefits package.
Opportunity to play a vital role in the operational success of a leading retail brand.
A dynamic, professional, and supportive work environment.
Opportunities for continuous learning and professional development.