Personal Assistant To CEO

The Personal Assistant to the CEO provides crucial support to the executive leadership of Global Star Group. This role involves managing a wide array of responsibilities that are vital for the smooth operation of the executive office. The ideal candidate possesses exceptional time management skills, demonstrates high levels of communication, and maintains a strong sense of discretion while managing sensitive information. As a key member of the organization, the Personal Assistant coordinates with various departments, implements the Chairman's decisions, and acts as the main liaison for executive communications. Additionally, a keen attention to detail and flexibility to adapt to diverse tasks are essential in this fast-paced environment. The candidate must be proficient in technology and comfortable with a range of software tools to enhance productivity and efficiency in workflow processes.
Responsibilities

Manage and prioritize the CEO's schedule, appointments, and travel arrangements to ensure optimal use of time.
Act as the first point of contact for internal and external stakeholders, demonstrating professional and courteous communication at all times.
Prepare and organize meetings, including drafting agendas, taking minutes, and ensuring follow-ups are completed.
Assist in the execution of Chairmans decisions by coordinating with different departments effectively.
Ensure confidentiality and discretion in handling sensitive company information and communications.
Draft, type, and prepare correspondence, reports, presentations, and other documents as needed using MS Office Suite.
Perform research and compile information for meetings, proposals, and special projects.
Support the CEO in personal and professional tasks, including managing personal appointments and events.
Maintain a filing system for documents and records, ensuring that materials are easily accessible and organized.
Utilize technology to streamline processes and improve office efficiency, including the use of productivity and communication tools.