UN Women Programme Associate

United Nations Development Programme UNDP

白沙瓦，巴基斯坦

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发布 Jun 04, 2025 231 查看 Report Job

Job Summary
We are seeking a highly organized and detail-oriented Programme Support Officer to provide comprehensive administrative, logistical, and financial support to the formulation, implementation, and management of development programmes. This role involves close collaboration with programme teams and partners to ensure smooth execution, accurate financial tracking, and effective reporting. The ideal candidate will demonstrate professionalism, integrity, and a strong commitment to supporting programme objectives while fostering knowledge sharing and resource mobilization.

Key Responsibilities
- Provide administrative and logistical assistance in the development and management of programmes, ensuring all activities align with organizational goals.
- Assist in preparing detailed programme work plans, budgets, and proposals, including monitoring the delivery and utilization of funds.
- Support executing partners and responsible parties with routine delivery and reporting on programme activities and financials.
- Assist in conducting audits of programmes and projects, and support the implementation of audit recommendations to enhance compliance and efficiency.
- Collect and compile relevant data and information to aid in the preparation of official documents, guidelines, speeches, and position papers in collaboration with the Programme team.
- Support the financial management of the Programme Unit by creating projects in the Quantum system, preparing budget revisions, updating project awards and statuses, identifying unutilized funds, and assisting with the operational and financial closure of projects.
- Monitor and prepare budgets and financial reports for programmes and projects, including the preparation of FACE forms.
- Prepare non-purchase order (non-PO) vouchers for development projects and process payments for consultants as delegated.
- Create requisitions and register goods receipts in the Quantum system for development projects.
- Organize and coordinate logistical, administrative, and financial arrangements for meetings, workshops, events, and missions.
- Manage travel arrangements for the Programme Team, including processing travel requisitions and claims.
- Draft meeting minutes as required and assemble briefing materials and presentations in collaboration with the Programme team.
- Maintain organized filing systems and mailing lists to ensure easy access to programme documents.
- Support resource mobilization efforts by organizing, compiling, and processing documentation and information from donors and the programme team.
- Facilitate knowledge building and sharing by organizing training sessions for office personnel and partners on programme and operational matters.
- Utilize multiple office software packages proficiently within a computer environment to enhance productivity and reporting accuracy.

Required Qualifications
- Demonstrated fluency in English and Urdu, both written and spoken.
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Excellent communication skills, including the ability to draft clear and concise documents and reports.
- Proven experience in financial management and budget monitoring within programme settings.
- Ability to work collaboratively with diverse teams and external partners.
- Commitment to core values such as integrity, professionalism, and respect for diversity.
- Core competencies including gender sensitivity, accountability, creative problem solving, effective communication, inclusive collaboration, stakeholder engagement, and leading by example.

Preferred Qualifications and Benefits
- Experience using Enterprise Resource Planning (ERP) systems, particularly Oracle Cloud, is highly desirable.
- Proficiency in using financial and project management software such as Quantum system will be an advantage.

This role offers the opportunity to contribute meaningfully to programme success while working in a dynamic and supportive environment that values professional growth and ethical standards.