ADMIN AND HR OFFICER

Job Summary
The HR & Admin Officer at Trade Visions International is a pivotal role responsible for supporting the daily human resource and administrative operations across all company offices. This position ensures the smooth implementation of HR practices, adherence to company policies, and compliance with Pakistani labor laws. The officer will manage recruitment, employee relations, accurate recordkeeping, and provide seamless administrative support to meet the needs of the staff and office. A proactive and detail-oriented approach is essential to facilitate staff development, maintain compliance, and oversee efficient office management.

Key Responsibilities
In the realm of human resources, the HR & Admin Officer will assist with the recruitment process by shortlisting candidates, scheduling interviews, and facilitating the onboarding of new employees. Maintaining comprehensive and up-to-date employee records—including contracts, leave balances, and attendance—is a critical task. The officer will address employee inquiries related to HR policies and benefits, while also coordinating payroll matters to ensure accuracy and timeliness.

Ensuring compliance with both company HR policies and the labor laws of Pakistan is fundamental. The officer will support performance management activities, including staff appraisals, and organize HR documentation in both digital and physical formats to guarantee easy access and audit readiness. Regular preparation and presentation of HR reports, such as attendance, leave status, and recruitment updates, will be provided to management. Additionally, the officer will coordinate training and development programs across all branches to foster employee growth.

On the administrative side, the officer will oversee daily operations at the Rawalpindi head office, ensuring smooth workflows. They will liaise with branch offices to manage administrative tasks and fulfill their requirements. Managing procurement and inventory of office supplies, stationery, and maintenance services is essential to support uninterrupted office functions. Accurate recordkeeping of company assets, inventories, and utility bills will also be maintained.

The role includes arranging travel, accommodation, and logistics for staff as needed, as well as assisting in organizing internal meetings, corporate events, and official functions. Supporting management in enforcing safety, security, and office protocols is vital to maintaining a secure and productive work environment.

Required Qualifications
Candidates must hold a Bachelor’s degree in Business Administration, Human Resource Management, or a related field; a Master’s degree is preferred. The ideal candidate will have between 1 to 5 years of relevant experience in HR and office administration. A strong understanding of HR best practices and Pakistani labor laws is required.

Proficiency in Microsoft Office applications—including Word, Excel, PowerPoint, and Outlook—is essential. Excellent verbal and written communication skills are necessary to interact effectively with staff and management. The candidate should be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. Strong interpersonal skills and the ability to handle confidential information with discretion are critical attributes.

Job Type: Full-time
Salary Range: Rs50,000 to Rs60,000 per month
Work Location: On-site at the Rawalpindi head office
Application Deadline: July 3, 2025

This role offers a unique opportunity to contribute to a dynamic organization by ensuring effective HR and administrative support, promoting a compliant, efficient, and productive workplace environment.