Personal Assistant to Director

Job Summary
We are seeking a proactive, highly organized, and dependable Executive Assistant / Personal Secretary to provide dedicated support to our company Directors. This role requires exceptional communication, scheduling, documentation, and coordination skills to facilitate smooth daily operations and ensure deadlines are consistently met. The successful candidate will be detail-oriented, adept at managing multiple priorities simultaneously, and able to maintain professionalism in a dynamic, fast-paced environment.

Key Responsibilities
The Executive Assistant will be responsible for managing and maintaining the daily calendars of all Directors, including scheduling meetings, appointments, and both internal and external calls. Efficient handling of email correspondence, WhatsApp communications, follow-ups, and call reminders is essential to keep the Directors’ schedules on track.

Drafting and formatting a variety of documents such as reports, letters, meeting minutes, and presentations will be a regular task. The role also involves assisting in the coordination and preparation of meetings, events, and official visits to ensure seamless execution.

Organizing and maintaining both digital and physical files is critical to ensure quick and easy access to important records. The Executive Assistant will track pending tasks, ensure timely follow-ups, and maintain detailed logs of task completion to support workflow management.

Liaising with internal teams, clients, and vendors as directed by the Directors is a key part of this role. Handling confidential information with the utmost discretion and professionalism is mandatory.

Additionally, the Executive Assistant will coordinate travel bookings, hotel arrangements, and other logistics as required. Providing general administrative support and assisting with personal tasks for the Directors when requested will also be part of the daily responsibilities.

Required Qualifications
Candidates must hold a minimum of a Bachelor’s Degree, preferably in Business Administration, Management, or a related discipline. A proven track record with 2 to 4 years of experience as an Executive Assistant or Personal Secretary is essential.

Strong organizational skills and a keen eye for detail are required to manage the diverse responsibilities effectively. Excellent verbal and written communication skills in both English and Urdu are necessary to interact professionally with various stakeholders.

Proficiency in MS Office Suite (Word, Excel, PowerPoint), Google Calendar, and other common technology tools is expected. The ability to prioritize tasks efficiently, work well under pressure, and maintain a high level of professionalism at all times is crucial.

Candidates should be trustworthy, punctual, and demonstrate a collaborative team spirit combined with a proactive approach to problem-solving.

Preferred Qualifications and Benefits
This position offers the opportunity to work in a professional environment that fosters career growth. The role provides exposure to multi-departmental coordination and executive-level planning, allowing the candidate to gain hands-on experience working closely with visionary leadership.

We offer a competitive compensation package that includes a salary along with incentives and bonuses. This is a full-time, in-person role, providing a unique chance to contribute directly to the efficiency and success of the company’s leadership team while developing valuable skills in executive support and organizational management.