Executive Secretary

Meezan Bank is seeking an organized and detail-oriented Executive Secretary to provide administrative support to our management team. The ideal candidate will possess exceptional communication skills and a presentable personality. This role demands proficiency in scheduling, calendar management, and various Microsoft Office applications. As the first point of contact for the office, the Executive Secretary will play a crucial role in ensuring that operations run smoothly and efficiently. Although we welcome fresh candidates, those with prior experience are preferred. The successful candidate must be fluent in English, demonstrating both verbal and written communication excellence.

Responsibilities

Manage and organize the executives calendar, including scheduling appointments, meetings, and travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents as needed.
Handle incoming calls and other communications professionally, ensuring all inquiries are addressed promptly.
Maintain and organize files, records, and documentation for easy access and reference.
Assist in the preparation of meeting agendas and minutes, ensuring follow-up on action items as required.
Conduct research and compile data for reports and presentations, providing insights that enhance decision-making.
Coordinate logistics for meetings, including room bookings, catering arrangements, and necessary equipment.
Facilitate effective communication within the office and with external stakeholders while representing the company positively.
Utilize problem-solving skills to address and resolve administrative issues as they arise.
Enhance office efficiency by developing and implementing organizational systems related to tasks and projects.
Display strong multitasking capabilities to handle various administrative responsibilities simultaneously.
Contribute to team efforts by accomplishing related tasks as necessary and supporting other team members.