Executive Assistant to CEO

We are seeking a proactive and highly organized Assistant to support the Chief Executive Officer (CEO) of our company. This role involves ensuring the smooth management of the CEO's daily operations, including scheduling, communication, and coordination of activities. The ideal candidate will possess exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.

Key Responsibilities:

Act as the primary point of contact between the CEO and internal/external stakeholders.
Manage and maintain the CEO's schedule, including scheduling meetings, appointments, and other arrangement.
Organize and prepare agendas, materials, and presentations for meetings.
Ensure the CEO is well-prepared for all engagements by providing relevant documentation and updates.
Coordinate communication on behalf of the CEO, including responding to emails, calls, and inquiries.
Track and follow up on actionable tasks and deadlines assigned by the CEO.
Handle confidential information and maintain a high level of professionalism and discretion.
Coordinate with other departments and teams to ensure seamless communication and workflow.
Provide administrative support, including organizing files and managing correspondence.

Qualifications and Skills:

Experience: At least 1 year of experience as a Personal Assistant, Executive Assistant, or in a similar role.
Strong organizational and multitasking abilities with attention to detail.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
Professional demeanor and the ability to handle sensitive matters with discretion.
Problem-solving mindset with the ability to anticipate the CEO's needs.