Assistant Front Desk

Nippon Paint (Pakistan) (Private) Ltd.

拉合尔，巴基斯坦

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Nippon Paint (Pakistan) (Private) Ltd. is looking for a proactive and organized Assistant Front Desk to manage front desk responsibilities and provide essential administrative support. In this role, you will be the first point of contact for visitors and employees, ensuring an inviting environment and efficient operations. The ideal candidate will possess excellent communication and multitasking skills, effectively handling office resources, queries, and daily tasks. You will also manage a team of 10 individuals to facilitate an optimal workplace that encourages collaboration and efficiency.

Responsibilities

Welcome guests promptly and guide them to the appropriate person or department.
Maintain a clean and organized reception area with all necessary materials for visitors and staff.
Efficiently handle incoming calls, emails, and customer queries, ensuring courteous service at all times.
Manage office supplies and inventory, ensuring timely replenishment and organization of resources.
Coordinate with vendors, janitorial staff, and security personnel to maintain a seamless office environment.
Assist in scheduling meetings, organizing events, and overseeing visitor arrangements to enhance office operations.
Maintain accurate records of mail, deliveries, and daily office expenses, supporting overall office accountability.
Distribute pandemic-related supplies monthly, overseeing inventory management and maintaining detailed records.
Submit health, safety, and environment (HSE) reports, including updates on bike inspections and first-aid provisions.
Oversee housekeeping and maintenance activities to ensure a clean, functional, and safe workspace.
Address and resolve maintenance issues promptly, liaising with appropriate personnel for timely resolutions.
Perform filing, photocopying, and other clerical duties as needed to support the office's administrative functions.
Support your reporting head with any additional tasks and projects as assigned, demonstrating flexibility and teamwork.
Foster a collaborative team environment, guiding and supervising a team of 10 individuals to promote effective workplace dynamics.