o To check and ensure the quality of invoices, and to report any missing invoices to the Administrator Base in his accountancy.
o Record all advances through the advance sheet and ensure that amount spent are justified by proper receipt and remaining amount is returned in a timely manner and justified before the final monthly cash count
o On a daily basis, keep the books: to register all the invoices received in the Excel book and to fulfil the accounting code, the contract code, the project code, the financial line and the third-party cells.
o To code the invoices according to Excel files/Saga (date, number of “piece”, contract code, budget line, etc…)
o To ensure that base books soft copy is ready (with cash counts and bank reconciliation) for closing on the last working day of the month.
o Ensure correspondence between the physical cash box and the Excel/Saga cash book on a daily basis.
1. Classification and filling of the accounting
o To ensure that all the original finance files are ready to be sent to country office on 4th of every month.
o To maintain all accounting documents and copies of Rental contracts: cars, truck, warehouse, guesthouse, office.

1. Responsible of the respect of the supply chain guideline

o To respect ACF purchasing procedures when giving an advance and to report to Badin Logistics and Administration if these procedures are not respected.
o To check and ensure that finance received all the required documents (e.g. Quotations, Goods received note, contract etc as per requirement) before
o Preparing any payment.
o To check and ensure before making any payments that payments are properly approved from approving authority.
o After preparing any payment consult with base administrator so he/she can check that all the requirements are done for the payment.
• 2nd Objective Give assistance in cash base interventions in field
Assist program in the cash base intervention
o Take active participation in disbursement of Ca

• Update the Base Fleet in collaboration with base Finance and submit Base LOG/HOB by the each month
• Compile weekly movement plan based on inputs from program departments. Disseminate on Friday afternoon by email. Arrange shorts notice movement as approved by Base Log/HOB (or FC/CD depending on security level).
• Check the nationality of new driver by sending CNIC no at 7000.
• Consolidate monthly fuel invoice.
• Manage the placement of the car in the ACF compound with allocation of each car.
• Manage the key box with all the drivers (to check that all the key are in place during the week end).
• Assure that all the drivers know the location where the vehicles are supposed to go.
• Verify (by spot check) on a weekly basis that log books properly completed.
• To provide fuel tickets to the driver, inform immediately the Base LOG/HOB in case of high consumption.
• Liaise with head Driver/Supervisor from the vehicle supplier and keep up to date on any concern from the drivers. Ensure these are well-documented and reported to Base LOG.
• Report immediately to Base LOG & HOB any anomalies concerning driver or passenger behaviour (reckless driving, not wearing seatbelts, passenger pressuring drivers, unauthorised no ACF passenger etc).
• Liaise with vehicle supplier focal point in the Base for minor concern, including when a vehicle needs replacing for ongoing or major issues HOB & Base LOG can setup into support.
• Liaise with Log Assistant at all other ACF base for exchange movements within the bases.
• Track all vehicles on a daily basis by ensuring all Term leaders or Drivers reports in at main points during the day, such as a) Departure from office b) arrival at field location ;c) departure from location d) arrival bake to office.
• All information should reflect as per the weakly Movement Plan.
Assure that all the phone drivers of numbers are printed and known by the staff, especially the night drivers