Manage day to day transactions of different projects and maintain accurate reporting for the management.
• Preparing financial documents such as invoices, bills, and accounts payable & receivables
• Drafting of Letters, Reports, Tender Documents ,Quotations , Agreements, and
Partnership deeds
• Liaising with clients and organizations through emails and calls
• Petty cash handling and prepare Receipts and Vouchers
• Manage payroll activities and controlling income and expenditures
• Record all financial transactions
• Preparing accounts and assist in preparation of Tax returns, budgets and audits
• Ensure, on time month end closing activities along with required informative disclosures
• Prepare daily, weekly and other periodic management reports.
• Processing and recording payments as per established SOPs.
• Reconcile any discrepancies or errors identified by conversing with employees and/or clients
• Communicating with vendors to resolve any invoice and application related issues.
• Effective and timely resolution of queries from other functions of the finance team and other departments
• Managing colleagues, workloads and deadlines
• Perform other tasks required by management

Managing all Accounting Activities: A/C Receivable and Payables, Receipts, Expenses,
Deposits, Invoices, quotations Reconciliations, liaising with clients, teams, sub offices and banks, recovery follow ups, Recordkeeping of all documents, Preparation of vouchers & invoices, assist in preparation of tax returns, and assist in all aspects relating to the preparation of Budgets, Financial Reports, schedules, year-end accounts, and Annual Audits.
Managing all Admin Activities, Process purchase requests (PR), Drafting and getting
approvals for Bid analysis (BAS) Purchase orders (PO), Request for payment (RFP),
Tender documents, tracking sheets and contracts. Coordinate with vendors regarding deliveries & RFPs. Scrutinize all vendor bills/invoices, good receipts for timely disbursement of payments, Maintains records of employment contracts, Coordinating schedules, arranging meetings, distributing memos and reports, Manage Hotel bookings, travelling arrangements, office supplies, in-out mails and other tasks required by management.

A short-term project of European Union Election Observation Mission Pakistan 2018
Under the overall supervision of the Project Manager I was responsible for:
• Drafts correspondence, directives, and making follow-ups and maintain meeting calendar
• Screen all incoming calls and correspondence
• Present proposals to eliminate communication bottlenecks in the office and streamline office procedures between the core team office and the subordinate units
• Maintain and update rosters of high-level
partners and telephone lists
• Coordinate the information flow in the office
• Follow on circulation files
• Perform other duties as assigned.

Assist in day-to-day operations of accounting and Admin services including:
Accounts Duties:

To maintain and keep records of daily transactions.Correct preparation and posting of all kind of financial transactions
Follow up of salary disbursement in time
Vetting daily cash payment voucher, general vouchers, bank payment vouchers and checking their posting to ledgers/ computerized accounting software
To ensure accounts are maintained as per the Company’s SOP
Assist Internal Auditor to conduct an audit and ensure in providing required books of accounts and documents
Establish, maintain and reconcile the general ledger
Prepare and reconcile the bank statement
Establish and maintain supplier accounts
Processes supplier invoices
Issue cheques for all accounts due
Proper filing of all transactions, Records, and correspondence.
Reconcile weekly deposits
Prepare regular reports on expenses
Recovery of Earnest Moneys & Bank Guarantees and maintain a proper record
Coordinate with sub-offices in and outside Pakistan.

Admin Duties:

Giving full administrative and secretarial support to the Officer Manager
Oversee schedules for all executives and manage booking for conference rooms and group workspaces.
Drafting formal letters and contracts
Preparing and editing reports, memos, and emails
Track stocks of office supplies and place orders when necessary
Maintain and improve online databases of client accounts and external vendors, including updating information when necessary.
Manage phone calls and correspondence (e-mail, letters, packages, etc.)
Organize a filing system for important and confidential company documents
Dealing with inquiries/concerns at all levels
Maintain a company calendar and schedule appointments
Manage agendas/travel arrangements/appointments and accommodations
Recording meeting minutes
Liaising with teams and units
Tracking petty cash
Covering reception
Tender purchasing
Ensuring the office is tidy and organized at all times
Perform other tasks required by management