Working closely with and reporting to, the Executive Director, Project Manager & Resident Engineer and ensuring smooth operation of business.
Main Responsibilities:-
·     Planning and coordinating administrative procedures and systems and devising
      ways to streamline processes. 
·     Recruiting and training personnel and allocate responsibilities and office space.
·     Assessing staff performance and provide coaching and guidance to ensure
      maximum efficiency. 
 ·    Ensure the smooth and adequate flow of information within the company to
      facilitate other business operations.
·     Manage schedules and deadlines. 
·     Monitor and maintain office supplies inventory and review and approve office
      supply acquisitions, in conjunction with Administrative Support personnel.
·     Achieves financial objectives by anticipating requirements; submitting
      information for budget preparation; scheduling expenditures; monitoring costs;
      analyzing variances.
·     Monitor costs and expenses to assist in budget preparation.
·     Organize and supervise other office activities (recycling, renovations, event
      planning etc.)
·     Ensure operations adhere to policies and regulations.
·     In-depth understanding of office management procedures and departmental
      and legal policies.
·     Proficient in MS Office.
·     An analytical mind with problem-solving skills.
·     Excellent organizational and multitasking abilities.
·     Orientation and induction for new Group Office staff.
·     Monitor attendance and all types of leave, Monitor, and evaluate
      employees' leave and attendance details.
·     Manages the stock control, and checks that inventory records are accurate.
·     Review and approve all operational invoices and ensure they are submitted for
      payment.
·     Maintaining Intersection's archival and administrative files.
·     Manage material and manpower requirements. Perform preparation of invoices,
      variance and claims and client follow up.
·     Coordinate with clients, consultants, sub-contractors.
·     Overseeing inventory, distribution of goods and facility layout.
·     Create and monitor a system of controls, procedures, and forms for the
      recordation of fixed assets.
·     Assign tag numbers to fixed assets.
·     Record fixed asset acquisitions and dispositions in the accounting system.
·     Track the compilation of project costs into fixed asset accounts, and close out
      those accounts once the related projects have been completed.
·     Calculate depreciation for all fixed assets.
·     Calculate asset retirement obligations for those fixed assets to which AROs are
      applicable. 
·     Investigate the potential obsolescence of fixed assets. 
·     Conduct periodic impairment reviews for intangible assets. 
·     Conduct periodic physical inventory counts of fixed assets. 
·     Recommend to management whether fixed assets should be disposed of. 
·     Verification of all documents necessary for accounts. 
·     Take inventory of equipment and supplies.
·     Maintain physical and electronic files or other organizational system.
·     Operate office equipment such as photocopiers, fax machines and scanners.
·     Facilitates the process of distributing and collecting timecards of project
      employees each pay period.
·     Review employees work charts, timesheets, and timecards, to ensure that
      information is properly recorded and the records have the signatures of
      authorizing officials.
·     Maintain and ensure accuracy of daily Workforce Reports, and ensure that daily
      timesheets correlate correctly.
·     Assist HR with the processing of new hire employees and the proper
      documentation of terminations.
·     Perform other duties as assigned by the supervisor as needed.
·     Define user access levels in procore.
·     Configure company level settings in procore.
·      Configure advances settings: Directory.
·      Configure advances settings: Submittals and Transmittals.
·      Configure default project settings in procore.
·      Assign a permission to project user.
·      Manage the user’s project permissions with a permission template.
·      Create a submittal, transmittals and email from procore.   
 

Costveyors is a construction cost and contracts management company working on multimillion USD projects. While directly reporting to Chief Financial Officer the roles and responsibilities were as follows:

Create and monitor system of controls, procedures, and forms for maintaining records of fixed assets.

Link fixed assets data to accounting system and carried out asset acquisitions, dispositions, depreciation and asset retirement obligations.

Compiling fixed assets into project cost for closing of accounts upon project completion.

Conduct periodic impairment reviews and investigate the potential obsolescence for forwarding recommendation to C.F.O for fixed assets disposal.

Assigning data tags to fixed assets for conducting improved periodic physical inventory count and audit.

Verifying and documenting equipment and supplies, while maintaining physical and electronic documents as per companies standards and policies.

Managing time-cards, time sheets and work-charts of projectized staff on daily basis for ensuring accuracy of Daily Work Reports.

Assisting human-resource department by facilitating new-recruitment and termination process of projectized employees.