Office Administration:  Provide support to Directors, Senior Leadership, and program teams.  Oversee daily office functions, office supply management, and facility upkeep.  Coordinate maintenance of office equipment, building infrastructure, and IT resources.  Manage contracts, including cleaning, security, office supplies, and equipment maintenance.  Ensure workplace safety standards are met and manage emergency preparedness. Operations Support:  Provide administrative support to the Directors, Senior Management, including scheduling, travel arrangements, and meeting coordination.  Coordinate onboarding for new hires and ensure proper training on office protocols.  Facilitate communication between departments and ensure information flows smoothly.  Monitor employee attendance, leave records, and compliance with HR policies.  Organize employee welfare activities and events to maintain morale and engagement. Financial and Resource Management:  Prepare budget forecasts for operational and administrative expenses and monitor expenditures against the approved budget.  Review and process invoices for administrative expenses, ensuring timely payment to vendors.  Review ERP systems to handle daily business activities (accounting, procurement, project management, risk management, supply chain operations, and compliance).  Prepare and review purchase requests and requisitions, ensuring proper documentation and budget adherence. Travel and Logistics Coordination:  Manage travel arrangements for employees, including transportation, accommodation, and itinerary planning.  Monitor travel and logistics expenses, ensuring alignment with budget and policy.  Ensure logistics coordination for any offsite meetings or events, handling arrangements like transport, lodging, and necessary permissions. Vendor and Contractors Management:  Manage vendor contracts,  Analyze price proposals, financial reports, and assess pricing reasonableness.  Negotiate contracts and agreements with suppliers.  Evaluate supplier performance based on price, quality, and delivery speed. Compliance and Policy Implementation:  Ensure administrative policies and procedures are updated and implemented according to the organization’s guidelines.  Monitor compliance with organizational, legal, and regulatory requirements.  Address and resolve any audit findings related to administrative and operational functions.  Implement internal controls for asset management, data security, and confidentiality. Facility and Fleet Management:  Manage the maintenance of office space, including cleaning, and repairs, and ensure a comfortable work environment.  Oversee fleet management, monitoring fuel consumption, vehicle maintenance, and driver assignments.  Maintain a record of vehicle usage, and monitor costs to ensure efficient operations.
Data and Report Management:  Maintain detailed records of operational activities, including monthly expense reports, attendance records, and resource allocation.  Generate reports for senior management on key operational metrics, budget performance, and process improvements.  Analyze and interpret data to provide insights for operational decision-making. IT Equipment and Inventory Management:  Coordinate with IT for smooth functioning of systems, troubleshooting, and asset tracking.  Handle the procurement and allocation of IT equipment and office supplies as per departmental needs.  Monitor usage and ensure timely updates, upgrades, and maintenance of office equipment.  Oversee inventory management, ensuring efficient use of resources and supplies.  Review records of procurement activities and monitor inventories.

Support administrative and program teams by ensuring timely procurement, travel, and logistics arrangements.  Responsible for facility management.  Maintain ERP software for managing daily business tasks like accounting, procurement, and risk management.  Scrutinize bills, invoices, and vouchers.  Prepare and process purchase requisitions, orders, and reimbursements.  Organize a filing system for confidential and important documents.

 Monthly visit of all school (55 units) located in seven Districts different villages
 Responsible for the administrative running of TCF schools in coordination with school staff  Overall day to day administrative management of schools in an area
 Address improvement gaps through results of compliance check visits by Administration
 Ensure conduct according to TCF rules and policies in the schools
 Support data collection and data entry requirements, ensuring close quality control
 Ensure annual demands preparation for schools
 Ensure delivery of supplies (furniture, books, copies, stationary, uniform, academics)
 Deal with contractors and vendors
 Day to day fleet management and monitoring including processing and monitoring of garage
expenses
 Monitor fuel consumption and its efficiency
 Maintain security records, inventory checks and transport control
 Prepare all school reports / status of schools, accounts report
 Prepare annual budgets of schools and area
 Ensure maintenance and cleanliness of schools
 Monitor / report progress of construction work and progress reports
 Responsible for audit related activities
 Support HR related activities including advising in support and attrition of Non-Faculty staff  Ensure record keeping measures of schools and area office
 Address miscellaneous issues faced by the school
 Communicate with the education board for various education purposes
 Facilitate and support the area in absence of Area Education Manager

 Preparation of account statements
 Management of accounts
 Audit of School Account
 Preparation of salary statement of clerical and non-clerical staff
 Preparation and handling all documentation before reporting to Regional Head and going
forward to Head Office
 Operating and maintain MIS on monthly basis  Looking transport management
 Dealing bank accounts

 Preparation of account ledger and statements.
 Payroll & stock statement.