Responsible to oversee grant implementation to ensure that activities are implemented in accordance with activities as designed in the Grant Agreements.
Responsible to facilitate the grantee and program team to resolve issues for smooth implementation of grant activities.
Analyzed and verified the grantee budget for their estimate for allows ability, allocability, and reasonableness.
Provided support for updating the grants tracker weekly.
Support grants team in grants data entry for the online PK DB database.
Generate and review all aspects of grant agreements with grantees.
Ensured that all activities are implemented in line with the activity as designed.
Ensured that all grant activities are properly documented from the start of implementation till the grant close-down.
Generating and reviewing all aspects of grant agreements, including milestone schedules, with grantees.
Prepared  periodic reports, such as Implementations, Grant Commitments, and grant disbursement for the project management as well as the donors.
Generate and maintain documentation of all grants including grant agreements, grant amendments/addendums, and other grants-related documents until grants closeout and proactively identify errors and/or missing documentation to ensure compliance.
Working closely with other Grant Team  members to finalize and share activity concepts and proposals with OTI.
Reviewed and negotiate with grantee on grant budget line items and coordinate with Procurement and HR for cost verification of grant budgets.
Schedule and arranging meetings with Grantees/IPs including kickoff meetings to define their roles, responsibilities, and timelines for grantees regarding Grants Agreements.
Supported the Database Officer in making Grants Implementation Tracker updates on a weekly basis, along with any other tracker .
Maintaining inventory for items purchased under each grant.
Supporting full cycle of grants beginning solicitation application review, and including pre-award assessments, approval process Monitoring/compliance visits payments, reporting, and closeout of grants as per  policy and procedures.
Coordinating with Reporting Officer to update information in program reports and other written materials, including weekly, monthly, and quarterly reports.• Reviewed and coordinate with the IRO, Content Analyst, Communications Officer and OTI for the Non-Partisan Review (NPR) process of all the contents and materials produced under grants.
Prepared  weekly projections of Payments for Finance
Supporting full cycle of grants beginning from solicitation application review, and including pre-award assessments, approving from USAID, supporting of implementation monitoring/compliance visits, Payments of Milestones reporting, and closeout procedures according to USAID policy procedures.
erified milestone documentation and deliverable before approval and Payments Process.
Assisted the grant team in grant cycle, verified and Submitted the milestone deliverables of Grants for payments to finance according to policy and procedure

 Managed  all  vehicles  on  the  fleet,  including  planning, Movement  day-to-day allocation,  Tracking Proper logbook control, reporting, rental contracts, staff (driver) management, duty drivers and driver shifts, and the monitoring of fuel consumption and Prepared Monthly Fuel Report.
Responsible for routine communication, coordination, and planning with the relevant requesting staff / programs regarding the issuance of vehicle
Provided monthly reports Regarding Fleet Management to the Head of Project. Provided logistics support to all sectors
Inventory Managment.
Maintained and update In & Out record movements for assets received and issued for Inventory Management 
Ensured Proper documentation of activities related to logistics, requests for issue and receives notes and Supply Flow.
Ensured submitted monthly, quarterly, and annual reports of all warehouses and stores.
Providing monthly report of inventory& Logistics regarding fuel consumption
Maintained proper logistic stock and maintenance of logistical equipment and materials.
Developed and implemented an appropriate plan for general logistical Timely response to specific requests from the program departments for logistical support for trainings, workshops and other events.
Assessed the logistic department regarding quantity and quality of logistics materials purchased.
I have supervised  transporting freight /purchased  goods  to  field level,  including trucking contracts, record keeping (waybills), and  related liaison with government and other agencies
Maintained  up-to-date  control  of  all  assets  including  tracking  donor,  value,  and  location, managing staff issue, and recording all asset movements and disposals.
Ensured Supporting Documents before submission of invoices to finance for payment.
Assist in disbursed per diems/Stipend to participants  as and when required .
Assisted in administrative and related data acquisition from the team members.
Maintained well Functioned  office equipment.


Monitored the security satiation in the operating area of the program prepared daily ,weekly, and monthly security report to the Manager security with all recommendations to the management .
Given proper feedback keeping in view ground realties on chronological bases regarding security issues and in the capacity of security focal person, written many security situations, and incidental reports which provide bases for management to take decisions with clear vision.
Identified the potential threats in the operating area and analysis the situation and applied standard procedures regarding Safety and security.
Maintained and update the data base of security happenings in the area Providing security clearance to all the staff traveling in or out of impact area as per prevailing Security situation

Ensured over all Facilitation of staff for Smooth implementation of Program activities in the operating area and ensured all the required maintenance in the office timely.
Prepared weekly travel plan with consultation of Program Teams for efficient use of vehicles/fleet Management for program and operational activities.
Ensured and coordinate staff travel arrangement for operational and program activities as per organization standard policy by ensuring safety and security compliances.
Organized hotel accommodation arrangements and guest houses and coordinate for bookings and processing payments.
Ensured that all utility bills are received ,verified and paid as per deadlines.
Provided training and orientation to kitchen staff , guards and cleaning staff, assigned tasks and ensure that the tasks are completed on timely basis.
Conducted market surveys to enhance the market knowledge & ensure updating of supplier data base for smoothly handling the organization procurement.
Ensured full support in organizing training/workshops/meetings.
Ensure good fleet management and fulfill all policies and procedures, tools and documentation required for fleet management.
Ensured assets management/Inventory Management tracking system i.e. issuance, tracking, physical verification, insurance, repair and maintenance, disposition of inventory generate incident reports in case of lost.
Prepared security plans and give orientation to all staff that are familiar with those plans .
Ensured that all security equipment is in place and security guards are trained on security protocols.
Provided full security briefings and share security alerts and updates by e-mail, SMS and phone.
Conduct risk assessment and developed risk mitigation plan. Briefed staff members of security precautions to be taken during field visits and official travel.
Oversee the engagement of properties on rental/hiring basis and ensure that all legalities are fulfilled.
Ensured that all security measures are in placed in the office for mitigation of risk in the operating area.
Provided training and orientation to staff regarding safety and security protocols.

Ensured and provided all type of Operational/Admin support for smooth implementation of all Projects and programs funded by different donors.
As admin and Log & Security officer was responsible for record keeping and management of all Mails ,Hard documents, managed properly between projects Sub office and Country office.
I was responsible and ensured that all facilities in Battagram Base in proper working condition for smooth implementation of Program activities.
Provided effective support to project management. I was responsible to supervise and support all logistic & Security personnel working for within the base.
Ensured that all procurement carried out as per organization and Donner policy and procedures and properly recorded for future review and Audit.
I was responsible to identify the supplier ,Plumber, electrician and carpenter and other related to the office maintenance for proper and timely base running.
 Ensured the facilities that Office, Ware house, Guest House, Parking are properly maintained as per organization standards.
Ensured Timely and responsive identification, rent, and necessary rehabilitation of premises/facilities as per program needs.
Assist the management of different projects/sector and provided administrative support to all sectors.
I have ensured all type of Admin/ support services for smooth implementation of all Projects and programs funded by different donors.
I was responsible to manage hotel bookings for visiting staff, consultants and got prior approval by an authorized supervisor and record the accounting expense proper code.
I was responsible to work with program staff and provide support in organizing events as and when required.
Monitored the health department vehicles oil. Fuel and their duty rosters.
Process the repair and maintenance of Govt vehicles in Health Department.
Provided effective support to project management.
Responsible to make Administrative arrangements & logistic arrangements of project activities (organizing office events, lunches, meetings, workshops, Seminars, etc.)Provide all support to keep smooth running of project activates.
Submit expense reports related to all the health facilities on monthly basis.
Ensured full facilitation to project regarding workshop arrangements, training arrangements and all programmatic events arrangements responsible for the ensuring all type of admin support to offices and Team house. /Base camp.
Established project Field offices at field level for the new project’s interventions in the Area.
Handled routine office admin works, at Base/Hub Provide regarding administrative support
Ensured all maintenance of Offices/residents timely.
Provided support to project teams on procurement issues
I was responsible to Support Security Manager for data consolidation and dissemination of relevant reliable security information to staff as per analysis of the security situation.Conduct risk assessment and developed risk mitigation plan.
Ensured and conducted Orientation of all new staff security policies and procedures and also give security briefing to all international visitors visiting the area.
Conducted market surveys to enhance the market knowledge & ensure updating of supplier data base.
Constantly focused on security risk assessment of the district, carried out mitigation measures and update local security plan
support managers/teams in collecting and disseminating relevant security information thus enabling line management to manage security and safety effectively. This includes the security level and its implication.
support staff in methods ensuring security information is recorded and analyzed regularly, and help management provide regular, concise, and clear verbal and written security updates,
ensured the staff movement across the country is updated on a case by case basis.
attend relevant security meetings.
Conduct investigations into security incidents that impact of Program.
Undertake regular site assessments of physical properties and project areas, report on findings and design necessary improvements.
Review security plans and policies
Maintain an updated list and contacts with focal points across the programs
Undertake ongoing threat assessments using the security triangle as a basis of analysis

 I have ensured and provided all type of Admin/ support services for smooth implementation of all Projects and programs funded by different donors.
Provided effective support to project management.
Assist the management of different projects/sector and staff in the implementation of administrative systems and procedures in their respective departments.
I have ensured and provided all type of Admin/ support services for smooth implementation of all Projects and programs funded by different donors.
I was responsible to manage hotel bookings for visiting staff, consultants and got prior approval by an authorized supervisor and record the accounting expense proper code
I was responsible to work with program staff and provide assistance in organizing trainings; this includes venue selection, bookings, arranging transportations and accommodation arrangement etc.
I was responsible to collect the security related information, analysis the security related information and disseminate the reliable information’s
I was responsible for security, threat, vulnerability Assessment and mitigation of Risk Mears
I was responsible for the establishment and maintenance of Security Mears in the office Premises.
I was responsible to ensure safety and security   of staff vehicle assets and Program.
I was responsible for training and orientation of staff regarding safety and security.
I was responsible to achieve highest degree of acceptance in the operating area for smooth implementation of Project activities.   
Kept close liaison with all security agencies law enforcing agencies in KPK for information, safety and security of staff
Monitored the security satiation in the operating area of the program prepared daily, weekly, and monthly security report to the Manager security with all recommendations to the management.
Given proper feedback keeping in view ground realties on chronological bases regarding security issues and in the capacity of security focal person, written many security situations, and incidental reports which provide bases for management to take decisions with clear vision.
Identified the potential threats in the operating area and analysis the situation
Applied standard procedures regarding Safety and security.
Maintained and update the data base of security happenings in the area.
Providing security clearance to all the staff traveling in or out of impact area as per prevailing Security situation
Ensure security briefing and de briefing to the field teams before and after the field trips.
Kept a regular liaison with the community elders, religious scholars, people’s representatives / police authorities and stakeholders
Provide security briefing, materials, and orientation training to all new staff and visitors upon their arrival, and provide security briefings to others when requested.
Monitored staff adherence to security policies and procedures and report non- compliance to the Security Manager.
Ensured all appropriate safety equipment (firefighting equipment emergency lightning first aid kits, generator) is on hand at Bases
Security Director from daily security situation STRIP.
Report all security incident to the manger security within 24 hours.
Ensured implementation of the safety and security Check List.

Ensured over all Facilitation of staff for Smooth implementation of Program activities in the operating area. Conduct risk assessment and developed risk mitigation plan.
Prepared weekly travel plan with consultation of Program Teams for efficient use o fleet for program and operational activities.
Ensured and coordinate staff travel arrangement for operational and program activities as per organization standard policy by ensuring safety and security.
Organized and Coordinate bookings accommodation arrangements at Guest Houses and their payments processed.
Ensured that all utility bills are received ,verified and paid as per deadlines.
Provided training and orientation to kitchen staff , guards and cleaning staff, assigned tasks and ensure that the tasks are completed on timely basis.
Conducted market surveys to enhance the market knowledge & ensure updating of supplier data base for smoothly handling the organization procurement.
Ensured full support in organizing training/workshops/meetings.
Ensure good fleet management functions as per policies and procedures, with proper documentations.
Ensured assets management and tracking system i.e. issuance, tracking, physical verification, aging of Inventory Code insurance, repair and maintenance, disposition of inventory incident reports in case of lost.
Prepared security plans such as Contingency plan ,Emergency Evacuation plan etc, and give orientation to all staff that are familiar with those plans .
Ensured that all security equipment is in place and security guards are trained on security protocols.
Provided full security briefings and share security alerts and updates by e-mail, SMS and phone and reports.
Briefed all staff members of security precautions to be taken during field visits and official travel for mitigation of risks.
Oversee the engagement of properties on rental/hiring basis and ensure that all legalities are fulfilled.
Ensured that all security measures are in placed in the office for mitigation of risk in the operating area.
Provided training and orientation to new staff member regarding safety and security protocols.
I was responsible for Sharing Security updates/monthly ,weekly security reports to Security Manager.
Maintain record of NOC, MoUs updated all the times for timely submission to district authorities as and when required.
Ensured that all the electricity work in properly with support of back-up generators and UPS etc.
Served as the primary focal person and Supervised all security guards at the base and keep coordination with security Companies .
Regularly monitored/analysis the security situation , incidents in the operating area to identify risk in the operating area and taking appropriate security measures to mitigate the risk .
Ensured timely Repair and maintenance of the office, Equipment ,vehicles and other supplies.
Ensured all office equipment is functional and stocked with required supplies toner, paper etc for smooth implementation of project activities.
I was Responsible to bridge the communication with visitors regarding their arrivals, accommodations and any transport requirements.
Prepared travel documents required for international staff and visitor permits , got NOCs, ensured to advised in advance of all arrangements and security protocol.
As Admin and logistic Officer Battagram worked with close collaboration with the operations Programme and project staff .
Ensured to Provide safe, secure and healthy environment to staff at residential place and offices.
Drafted/finalized the Lease agreement and other services Contracts and ensured their timely renewal.
Supervised all activities in the district office on daily basis.
Ensured timely payments of Office utilities bills, telephone and rent etc.
Ensured timely delivery of material purchased for office and for program actives focusing the lead time for each delivery.
Provided Security clearance of all travel requests monitor and Track day-to-day field movements and ensure the compliance of Organization security protocols SOPs etc.
Kept close Liaison with Logistics manager in the country office regarding purchasing and timely delivery by ensuring organizational SOPs.
Ensured timely renewal of all agreement for regular supplies.
Updated the Inventory of assets and Consumable items.
I was responsible for all items in the office and compound regarding their maintenance and proper using for office .
Ensured that Supply Plans updated regularly.
Ensured and Monitored stationary and kitchen items are available for daily office use.
Developed weekly Fleet Movement Plan.
Ensured that all facilities , Office, Ware house, Guest House, Parking are properly maintained as per organization standards.
Ensured to Submit a security update include situational analysis, actions taken, and actions recommendation to Senior Management on a regular basis.
Regularly Conducted security assessments of program areas to identify the Risk potential threats and Vulnerability and Carried out measures to mitigate the risk.
Liaison with, government authorities ,and community leaders for collecting  and verifying security related information .
Ensured safe and secure vehicle movement ,facility security building, equipment, etc.
Provided recommendations to staff as to ways in which they can effectively reach out to gain acceptance from and improve their image in host communities
 

Ensured travel arrangement for program staff and process their security clearances and coordinate their accommodation arrangement during official travel.
Reviewed and verifed bills received for facilities including utilities, maintenance, and responsible for their payments Verify hotel billings and complete related payment requests.
Arranged various staff meetings take the minutes of meetings .
Ensured to  promote the development of appropriate security information networks relevant to all teams working in Pakistan.
Support managers/teams in collecting and disseminating relevant security information thus enabling line management to manage security and safety effectively. This includes the security level and its implication.
support staff in methods ensuring security information is recorded and analyzed regularly, and help management provide regular, concise, and clear verbal and written security updates.
ensured the staff movement across the country is updated on a case by case basis.
attend relevant security meetings.
Conduct investigations into security incidents that impact of Program.
Undertake regular site assessments of physical properties and project areas, report on findings and design necessary improvements.
Review security plans and policies
Maintain an updated list and contacts with focal points across the programs
Undertake ongoing threat assessments using the security triangle as a basis of analysis
Liaise with other agency security focal points, including NGOs, UN and local authorities concerned for security related issues.
Develop weekly security update and progress reports.
Maintain confidentiality, impartiality, and neutrality in all aspects of security arrangements
Context analysis (internal and external) including incident maps, stakeholder analysis, review of existing security management arrangements, risk analysis (on quarterly basis and where the situation changes) and capacity assessment
 co-ordinate with managers, administration, and supply chain to ensure that the appropriate systems of administration, communication and transport are in place to facilitate good security management.
Ensured administrative support regarding logistic, fleet ,accommodation, repair and maintenance ,inventory management and office supplies to the project staff.
Ensured proper Envoimental in residential Bases/offices trained admin support staff and built their capacity regarding facilitation of guests and office staff with excellent manners, trained all program and support staff to act properly to handle emergency and use of fire alarms and design mechanism to alert everybody at base without creating panicky and rumors.
Support grants team in grants data entry for the online PK DB database.
Generate and review all aspects of grant agreements with grantees.
Ensure that all activities are implemented in line with the activity as designed.
Ensured that all grant activities are properly documented from the start of implementation till the grant close-down
Generating and reviewing all aspects of grant agreements, including milestone schedules, with grantees.
Assisting grant team in periodic reports, such as Implementations, Grant Commitments, and grant disbursement for the project management as well as the donors.
Generate and maintain documentation of all grants including grant agreements, grant amendments/addendums, and other grants-related documents until grants closeout and proactively identify errors and/or missing documentation to ensure compliance.
Working closely with other Grant Team  members to finalize and share activity concepts and proposals with OTI.
Reviewed and negotiate with grantee on grant budget line items and coordinate with Procurement and HR for cost verification of grant budgets.
Schedule and arranging meetings including kickoff meetings to define roles, responsibilities, and timelines for grantees.
Verifying milestone documentation
Supporting the Database Officer in making Grants Implementation Tracker updates on a weekly basis, along with any other tracker (as required)
Maintaining inventory for items purchased under each grant.