-   Plan, coordinate and manage all administrative procedures and systems.
-   Responsible to develop new policies and make valid amendments in existing policies.
-   Managing day-to-day operations of the administrative department.
-   Planning, scheduling, and arranging office events, including meetings, conferences, interviews, orientations and training sessions.
-   Successfully execute the given task by effective communication & coordination with concerned government and corporate institutions.
-   Overall management of the clinic.
-   Responsible for Recruitment of new staff.
-   Responsible for maintaining HR and Administrative files and record in accordance with clinic’s policy & Procedures.
-   Responsible to maintain staff discipline.
-   Responsible for staff training.
-   Responsible for business development planning.
-   Rectification of staff and clients’ complaints.
-   Responsible for necessary office supplies and maintenance of all office equipment and to ensure everything is working properly.
-   Responsible for sourcing and monitoring vendors’ contractual compliance.
-   Responsible for receiving the visitors and providing them with the required assistance.
-   Developing operational reporting templates that facilitate the acquisition and aggregation of information in organization.

- Assist & Support the Managing Director & Executive Director for their activities.
- Responsible to manage the team of office & support staff.
- Responsible to deal with the local government and for that purpose analyze and interpret the local laws. 
- Responsible for managing logistical coordination for conferences, workshops and trainings etc.
- Travel & Lodging arrangements for executives in Pakistan and abroad.
- Installed Web/ Cloud based Biometric Attendance system at QEL.
- To develop, improve & implement the company policies. Also, making valid amendments.
- Responsible for Recruitment of new staff.
- Advertising the vacancies in national print media and social media.
- Scrutinize the candidates’ educational and experience certificates.
- Screening and short listing of CVs.
- Scheduling Tests and Interviews keeping in loop the concerned officials.
- Processing the final hiring of the staff and creating staff personal files.
- Responsible for maintaining staff Attendance record and Leaves record.
- Responsible for processing EOBI claims of staff.
- Responsible for processing fine penalty to the late comers.
- Responsible for the departmental work of compliance of all files, consulting contracts, job descriptions, salary scales, notices and activities are properly maintained and updated in accordance to employment manual and revised policies and guidelines.
- Responsible for providing admin support to senior executives.
- Responsible for maintaining HR and Administrative files and record in accordance with Company policy & Procedures.
- Monitor costs and expenses to assist in budget preparation.
- Responsible for in time maintenance of vehicle fleet.
- Responsible to scrutinize the cases of request for financial assistance/ donations.
- Responsible to make recommendations / approvals, after Analyzing and synthesizing the case information by provided documents/evidences. Performed the background check, reference check, financial condition check for request of generally less fortunate applicants.
- In case of financial assistance for medical treatment, Reference check from the concerned hospitals, then cross verification from some other random hospitals.
- Responsible for analyzing the invoices, bills and cheques.
- Responsible to interact with local government organizations. I have been interacting with Ministries, Police department, Capital Development Authority, PWD and other public, private and semi government organizations.
- Interacted with different international organizations regarding prequalification of the company. USAID, Embassy of USA, Embassy of Germany, UNDP, UNHCR are few of the international stakeholders I've interacted with.
- Dealt with concerned departments and embassies for Gulf visas, Shenzhen visas and other countries visas for my officials. I prepared all required documents for visa in compliance with laws and requirements of concerned authority/embassy. This involved the scrutiny/assessment of documents (NIC, Passports and financial statements etc.).
- Responsible for purchase of printed materials and forms by obtaining requirements, negotiating price, quality, delivery and approving invoices.
- Responsible for sourcing and monitoring vendors’ contractual compliance.
- Assisted the Senior Manager Admin in tracking of all assets to ensure accurate record keeping of donor assets, including exceptional items that require registration and movement tracking.
- Maintaining agreements with different hotels of multiple cities in Pakistan.
- Supporting the Manager in preparing and updating the data required for Audits.
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
- Responsible to train personnel and allocate responsibilities and office space.
- Planning, scheduling, and arranging office events, including meetings, conferences, interviews, orientations and training sessions.
- Coordinate & Maintain appointments, meetings of MD & ED.
- Responsible for necessary office supplies and maintaining sufficient stock.
- Draft meeting notes, agendas & meeting minutes.
- Responsible for maintenance of all office equipment and to ensure everything is working properly.
- Developing operational reporting templates that facilitate the acquisition and aggregation of information in organization.
- Supervising day-to-day operations of the administrative department.
- Collecting, organizing, and storing information using computers and filing systems.
- Overseeing special projects and tracking progress towards company goals.
- Ensure the smooth and adequate flow of information within the company.
- Supervise the maintenance of the record of Inward & Outward Mail.
- Maintain the inventory of Printed Stationery.
- To control the on field admin issues at all construction sites in multiple cities from head office.
- Supervise the maintenance of record of all projects at head office.
- Coordination with the concerned Project Managers and other stake holders.
- Successfully execute the given task by effective communication & coordination with concerned government and corporate institutions on behalf of the company.
- Key contact person within the organization for resolution of administrative issues.
- Handle the petty cash for administrative expense keeping cost low by using analytical skills.
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Scrutinize every document that comes to the admin department including documents of candidates, various monthly reports, monthly attendance sheets, fuel reports and documents prepared by admin department.

-          Administrative Support to colleagues.
-          Responsible for in time maintenance of Vehicle fleet.
-          Responsible for in time payment of utility bills.
-          Event planning & management.
-          Responsible for necessary office supplies and maintenance of all office equipment and to ensure everything is working properly.
-          Team management
-          Liaison with the government organizations.
-          Handle the petty cash for administrative expense keeping cost low by using analytical skills.
-          Communication (Verbal & Written).
-          Monitor inventory of office supplies and the requisitioning of new material.
-          Sourcing and monitoring vendors’ contractual compliance
-          Policy Development & implementation
  -     Responsible for Recruitment of new staff.
-          Interacting with the local government institutes regarding different tasks.
-          To develop, improve & implement the institute policies. Also, making valid amendments.
-          Monitor costs and expenses to assist in budget preparation.
-          Supervising day-to-day operations of the administration department.
-          Supervise the maintenance of the record of Inward/Outward Mail.
-          Providing client services to the visitors.
-          Responsible to brief the visitors about the study programs offered by our organization. In addition to that, it was my duty to resolve the issues relating to students and responding to the concerns of the parents (Physically and on Phone).
-         Assist & Support the Principal and Director for their activities.
-         Responsible for the departmental work of compliance of all files, consulting contracts, job descriptions, salary scales. Making sure that notices and activities are properly maintained and updated in accordance to employment manual and revised policies and guidelines.

- Assist the principal in his activities.
- Supervise the inventory and prepare the weekly reports.
- Maintain consistent and excellent transportation for students & teaching staff.
- Manage routine office administration.
- Constant monitoring and analysis of the administrative environment, apply quick readjustment as required.
- To make all the arrangements for the functions of institute like Annual day function, annual sports gala, memorandum days, national day, Parents & teacher meetings etc.
- Member of internal disciplinary committee.
- Work with purchase committee.
- To keep the short leave and full leave record of employees.
- To arrange the replacement of absent staff.
- Supervise and solve the repair & maintenance problems of buildings of institute by arranging the concerned person (electrical, plumbing, Carpenter etc.)
- Facilitate the teaching and admin staff by providing every required assistance.
- Maintain the overall discipline in the institute.
- Maintain and monitor the cleanliness in the institute.

- Preparation of master copy of invoices for each month.
- To assist the managing director
- Manage Accounts.
- To prepare the quotations.
- To submit the quotations to respective clients.
- To attend the tender opening meetings.
- To follow up the quotations.
- To Look after the Business Tenders and Meetings.
- To look after the Official Activities.
- To administrate the ongoing activities.
- Manage the filing, storage and security of documents
- Respond to inquiries
- Manage the repair and maintenance of computer and office equipment
- Supervise customer services and respond to customer inquiries
- Assist with preparation of invoices.