" Manage project accounts related to project activities assigned to organization.
" Prepare financial reports and statement of expenses and process for approval.
" Consolidate status related to receipts, disbursements, and utilization to finalize the periodic financial progress reports on the format given by the donor.
" Ensure adherence to the financial guidelines of organization and donor while carrying out all financial transactions.
" Support planning, coordination and routine operations, including drafting of notifications, letters for communication, minutes of SUN and related meetings and maintenance of the records.
" Support SUN officer in preparing necessary documents and correspondence.
" Arrange appointments, receives visitors and responds to routine requests for information.
" Proved assistance in organizing and managing periodic meetings with SUN stakeholder at provincial level.
" Maintains office records and reference files on various subjects including administrative, logistical and financial.
" Preparation of travel and leave plans.
" Maintain mapping and 4W's matrices.

·       POs Grants Management.
·       Manage project accounts related to project activities assigned to organization.
·       Review financial reports and statement of expenses by partner organizations and process for approval.
·       Consolidate status related to receipts, disbursements, and utilization to finalize the periodic financial progress reports on the format given by the donor
·       Ensure adherence to the financial guidelines of organization and donor while carrying out all financial transactions by the organization.
·         Maintain monthly time sheets, attendance sheets and leave applications of all GRASP Staff including driver.
·         Ensure the presence of apportioned vehicles and driver. Keep and maintain up to-date records / logbook of vehicles. Record keeping all vehicles should maintained including documentation of movements and location of vehicle.
·         Vehicle Logbook shall be maintained to keep the daily record of each vehicle and driver indicating the date of the trip, location, vehicle information, driver name and staff information. Vehicle logbooks will be verified on a daily basis.
·         Liaison, and coordination with PPAF Admin and GRASP Finance Manager.
·         Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed.
·         Administer the daily office operations and coordinate logistic requirements for the project office.

·     Spport in logistics, procurement, finance and recruitment for the project, in accordance with corporate UNDP rules and regulations as well as donor’s requirements;
·      Guides the work of field office support staff;
·      Prepare financial and administrative documents related to the project implementation;
·      Develop quarterly and annual budget plans for recruitment of personnel; maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other data for day-to-day transaction and reports;
·      Advise and assist Project staff, experts and consultants on all respects of allowances, salary advances, travel claims and other financial and administrative matters, and calculate and authorize payments due for claims and services;
·      Provide organizational and administrative support in implementation of project activities including organization of roundtables, workshops, trainings, working meetings and other events;
·      Prepare detailed cost estimates and participate in budget analysis and projections as required to handle all financial operations of the project office, make cash payments and reconcile all accounts in required time frame;
·      Maintain, update and transmit inventory records of non-expendable equipment in accordance with UNDP rules;
·      Perform cash custodian’s duties being primarily responsible for project’s cash disbursements and maintain project’s petty cash book and payrolls related to the regional offices;
·      Ensure leave monitoring of project staff, check the accuracy and proper completion of monthly leave reports;
·      Analyze the potential problems concerning administrative-financial issues and take respective measures to provide adequate project’s resources on time for implementation of the project activities;
·      Encourage awareness of and promotion of gender equality among project staff and partners;
·      Ensure full compliance of administrative and financial processes and financial records with UNDP rules, regulations, policies and strategies;
·      Define the cost-effective measures for optimal use of resources of the project;
·      Perform other duties related to personnel, administrative and financial issues of project as required
·      Responsible for ensuring that incoming finance/procurement/HR/administration related cases from (PMU, PIUs and FOs) have reached relevant departments at UNDP and processed to facilitate timely implementation;
·      Act as the primary focal point at field level for ensuring accuracy of project related information in corporate planning and reporting portals (ATLAS, IWP, etc.). Solicit input from other relevant staff where required to complete this;
·      Ensure full compliance and universal application of administrative and financial processes and financial records with UNDP rules, regulations, policies and strategies, as well as donor requirements;
·      Provide input, review and finalize all financial and administrative documents related to the project implementation concerning field level activities and transmit as required to PMU and FOs;

• Responsible for the cost effective fund management and functioning of SPO finance section, including accounts, payments, tax deduction, salaries, budget reviews and feedback • Ensures that SPO Regional centre annual budgets are prepared to agreed formats in time • Performs the duty of financial analysis and reports on quarterly basis to the RH and Manager Finance on the variances and unit cost • Assists the Regional Head and team in preparing the financial components of reports and or funding proposals for submission to donors through SMC or Chief Executive • Liaises with Manager Finance that their reporting requirements are met for timely release of funds • Liaises with SPO internal and external auditors and facilitates the timely completion and reporting of SPO's audited accounts • Provides support and guidance to the other regional staff on current financial procedures including how to cost activities, prepare budgets and carry out financial reviews • Ensures that all bank accounts for the SPO Regional Centre are operated, managed and maintained in accordance with agreed policies and practices • Acts as one of the signatories to the accounts operated by SPO Regional Centre. • Ensures the procurements are made as per procurement policy including services like printing services, building and equipment maintenance services, travel and hotel services etc • Supervises appropriate stock of expendable supplies and proper inventory of the equipment, furniture and vehicles at/under the direct control of National Centre • Prepare and update inventory status report and submit to NC Administration Unit on quarterly basis after performing physical verification on regular basis. • Oversees the SPO vehicles management, prepares duty roster, including daily duties of vehicles/drivers and proper maintenance and smooth functioning of vehicles • Ensures that quarterly vehicle maintenance reports are submitted to the NC Administration Unit or when ever required.

• Scrutinize payment requests to ensure that all necessary support documents are in place.
• Assist Field Accountants to Review Grant’s payment vouchers.
• Process all the per diem requests.
• Process consultants payment requests.
• Coordinate with banks and financial institutions.
• Transfer of cash from the bank to the office.
• Maintain the security of the safes in the office.
• Maintain a petty cash advance register and report to the Finance Manager on any outstanding advance not settled within a working day.
• Ensure that proper approval signatures are obtained and that both parties: Payer and Receiver verify the cash amount of the transaction.
• Reconcile Petty Cash on a daily basis
• Keep all salary related information/documentation strictly confidential.
• Maintain/ organized project financial related documentation.
• Ensure that financial files are labelled and organized
• Assist in processing all staff travel Per diem.
• Maintain Petty Cash account.
• Scanning the monthly back-up documentation & upload to portal.
• Assist the Finance Manager with internal and external auditors during reviews and audits.
• Ensures financial management policy and guidelines are followed.

• Prepare, examine, and analyse accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Develop, implement, modify, and document recordkeeping and accounting systems, making use of current computer technology.
• Prepare forms and manuals for accounting and bookkeeping personnel.
• Provide internal and external auditing services.
• Report to management regarding the finances of establishment.
• Develop, maintain, and analyse budgets, preparing periodic reports that compare budgeted costs to actual costs.
• Survey operations to ascertain accounting needs and to recommend, develop, and maintain solutions to business and financial problems.
• Prepare cash flow forecasts and ensure availability of finances through cash flow management.
• Other project accountant related activities.

• Manage the field office & activities of programme.
• Assist with matters related to IT, Administration, Security, and Logistics functions of the regional office.
• Ensure a coordinated approach to IT, Administration, Security, and Logistics across the region of responsibility.
• Assist in Travel arrangements (Flight booking, accommodation, pick & drop) of Field Staff.
• Ensure that regional operations are in line with those of other regional offices.
• Assist operations team to ensure that procurement management is done on planned, timely manner and fleet management is well organized and coordinated with all sectors.
• Manage District Office HR activities
• Monitor staff performance and attendance activities.
• Provide support to supervisor and staff to develop the skills and capabilities of staff
• Provide information and assistance to staff, supervisors and Council on human resource and work related issues.
• Coordinate with banks and financial institutions.
• Assist in closing of accounts and preparation of monthly expense report.
• Assist the Finance Manager during audit process and provide the required information and record to auditors.
• Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers.
• Monitoring cash usage and requirements and inform the Finance Manager or Field Coordinator of possible unusual activity or requirements.
• Assist the Finance Manager in identifying key issues and weakness in the system and provide recommendations for improving control processes or procedures.
• Review all the payments documents for proper coding and supporting documents.
• Keeping updated records of prepayments in respect to staff insurance, rents for all programs and their monthly amortization. Also keeping track of their utility bills and travel expenses.
• Ensuring that monthly withholding tax deductions are properly computed, deducted and submitted on time.
• Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy before approval.
• Prepare & Transfer District Staff Salary.
• Check and post monthly transactions into Excel spreadsheet and onward posting into SUN system. Ensure that all information in the spreadsheet is correct and complete.
• Assist Finance Manager in doing monthly imp rest loading into SUN to produce month and quarterly reports to be reviewed by the FC.
• Training staff on Financial & Administrative procedures.
• Maintain filing system is soft & hard copy.

• Developing budget for Office & Field Office.
• Expenses anaylsis & for Office Budget & Field Office Budgets.
• Preparation of Cash Forecast for Office & Field Office.
• Financial Reporting-Quaterly/Mid-Term & Annual).
• Verification & booking of on reports received from fields according to the activities & projects.
• Processing of Per Diem claims of local and Foreign Staff.
• Processing payments of various payment modes for the operation: Cheques, Cash & Transfers.
• Scrutinize payment requests to ensure that all necessary support documents are in place (requisition, goods received note, contract, explanatory messages, etc.), that program managers / budget holders approval signatures are present, that account coding is correct and that payment is in line with the approved operational budgets.
• Ensuring that monthly withholding tax deductions are properly computed, deducted and submitted on time.
• Manages bank payments, money transfers and bank relations.
• Responsible for correspondence with Bank and making all sort of banking letters (Which includes Bank Transfers, Payment upon ID, Draft and cancellation letters).
• Prepare and maintain petty cash and bank journals, with supporting documentation.
• Do daily cash count, every evening, and regularly reconcile with CODA (Accounting Software) journal balances according to Projects.
• Month-end verification of balance sheet account balances, including preparation of main file containing relevant supporting documentation.
• Preparing monthly bank and cash reconciliation.
• Realization & reconciliation of Prepayments of Rent on monthly basis.
• Follow upon advances and payables.
• Follow up reconciliation of Security Deposits on monthly basis.
• Ensures financial management policy and guidelines are followed.
• Maintain a filing system for all the monthly vouchers and other financial documentation.

• Developing budget for Office & Field Office.
• Preparation of Cash Forecast for Office & Field Office.
• Verification & booking of on reports received from fields according to the activities & projects.
• Processing of Per Diem claims of local and Foreign Staff.
• Processing payments of various payment modes for the operation: Cheques, Cash & Transfers.
• Scrutinize payment requests to ensure that all necessary support documents are in place (requisition, goods received note, contract, explanatory messages, etc.), that program managers / budget holders approval signatures are present, that account coding is correct and that payment is in line with the approved operational budgets.
• Ensuring that monthly withholding tax deductions are properly computed, deducted and submitted on time.
• Manages bank payments, money transfers and bank relations.
• Responsible for correspondence with Bank and making all sort of banking letters (Which includes Bank Transfers, Payment upon ID, Draft and cancellation letters).
• Prepare and maintain petty cash and bank journals, with supporting documentation.
• Do daily cash count, every evening, and regularly reconcile with CODA (Accounting Software) journal balances according to Projects.
• Month-end verification of balance sheet account balances, including preparation of main file containing relevant supporting documentation.
• Preparing monthly bank and cash reconciliation.
• Follow upon advances and payables.
• Ensures financial management policy and guidelines are followed.
• Maintain a filing system for all the monthly vouchers and other financial documentation.

• Manage the daily operations at the field office.
• Documentation of Property Contracts, Handover & Take Over.
• Maintain a filing system for all admin related documentation, such as contracts, quotations and purchase requests.
• Maintain inventory of the Federation property in the office & Residence.
• Prepare and maintain quota records of all supplies including electrical items required for office.
• Supervise procurement/logistics of goods and services of the Hub Office & Field Office as per procurement regulations and placing requisition for procurement of bulk items in coordination with Procurement Department and ensure maintenance and equitable allocation and use of the office equipment and other office supplies.
• Regularly monitor the function of water supply, electricity, gas and generators.
• Maintain proper stock of Office Supplies and Stationery and issue as per approved requisition form.
• Trainings, Workshops & Meeting Arrangments.
• Keep record of all trainings & monthly coordinatioon meeting and the records of all field operations reports , meeting minutes and other operations related record .
• Logistic Support to Staff-Flight Booking, Hotel Accommodation, Airport Pick and Drop and Arrangement of Trasport for Field Visits
• Handling HR matters of Staff at Field Office Level.
• Performance appraisal or evaluation of employee.
• Monitor local staff contracts and advice the head office in advance of expiry.
• Oversee employees’ disciplines and their compliance with organization’s rules and policies.
• Developing budget forField Office.
• Preparation of Cash Forecast& Field Office.
• Processing payments of various payment modes for the operation: Cheques, Cash & Transfers.
• Scrutinize payment requests to ensure that all necessary support documents are in place (requisition, goods received note, contract, explanatory messages, etc.), that program managers / budget holders approval signatures are present, that account coding is correct and that payment is in line with the approved operational budgets.
• Prepare and maintain petty cash and bank journals, with supporting documentation.
• Do daily cash count, every evening, and regularly reconcile with CODA (Accounting Software) journal balances according to Projects.
• Preparing monthly bank and cash reconciliation.
• Maintain a filing system for all the monthly vouchers and other financial documentation.