Responsible of purchasing and managing supply all kind of material which relates but not limited to construction, renovation, maintenance, machinery (office, heavy construction, plant rooms etc), Health & Safety, PPEs, Printings, Furnishings, Transport Machinery/vehicle spares & store holding for British High Commission including residential properties Islamabad/Lahore/Karachi.
Prepare enquiries for tenders/quotations.
Co-operation/liaise with regional Procurement Hub (RPH) to deal with the demands valued above £10k for estates category and playing key role to provide all the related info/details i.e. technical specifications, RFQ letters, emails, responses etc.
Drafting of contracts for the procurement of goods and services valued above £25k.
Share product information/specs/sources with end users to raise correct material demands as per requirements.
Supporting in evaluation of tenders/quotations and making decision on awarding orders and finalising price quotations must be done in consultation / approval of Procurement Lead and ensuring that FCDO Purchasing Procedure are followed.
Review and negotiate vendor prices, seek opportunities to negotiate price discounts and try to obtain the better credit terms from suppliers/vendors.
Preparation and maintenance of list of approved suppliers/vendors for different types of material/services/supplies based on quality, delivery, and purchase terms.
Involves in arranging auctions of scrap material by inviting scrap auctioneers at site through sealed bidding.
Assist in planning and control of the flow of goods and materials of all imports via Hanslope – UK or by air/ship and arrange/appoint freight forwarders by bringing them into competition to deliver the shipment at destination.
Assisting supervisors in making new estimates for proposed projects.
Provide support to corporate credit card holders to achieve best vfm.

● Prepares and get approval of Purchase orders on oracle base system for procurement of CAPEX and OPEX which includes IT equipment, medical equipment, radioactive sources, consumable, Linen, Genset spare parts and machine parts.
● Prepares RFP & RFQ.
● Coordinate between end user and supplier to ensure the exact requirements of user department.
● Reviewing Purchase Orders to ensure delivery is met, taking availability, cost, manufacturing and lead time into consideration.
● Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required.
● Manage purchasing cycle including the request for quotation, PO creation, PO follow up, goods receipt and supplier billing.
● Inspects goods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order.
● Processing payments for completed procurements and follow up GRN from material management dept.
● Resolve supply, quality, service and invoicing issues with vendors.
● Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation.
● Prepare data or reports to support purchase strategy and cost down analysis.
● Review Proforma Invoice, Inco-term, HS Codes, Payment mode & other terms & condition to open the LC for all imported goods.
● Keep continuous liaison with supplier for shipment arrival date and receipt of Invoice, packing list, Delivery note and its submission to Accounts Department and Clearing Agent.
● Forwarding estimated / final Duties & Taxes to Accounts Department for preparation of Cheque / Pay Order
● Bank Endorsement on the copies of Shipping Documents.
● Containers booking for shifting goods from Seaport /Airport to Islamabad Office.
● Coordination with banks, Clearing agents and liaison with Custom authorities & other govt relevant organizations.
● Dealing with insurance company for insurance coverage.
● Import goods under special SROs , FTA , SAFTA and claim exemptions accordingly.
● DRAP, PSQCA or PNRA certificate or NOCs requirement, if any.
● Develop and monitor KPIs and report on supply chain’s performance.
● Supervise Invoice Section(investigating slow approvals, verifying tax info and assisting with past due and denied invoices).

● To prepare an annual action plan setting out key objectives for procurement for agreement by the Executive Management Team. ● Prepares Purchase orders for procurement of medical devices, spare parts, Misc. Telecom equipment, electrical equipment especially solar panels under renewable energy project. ● Source appropriate suppliers, assess competencies and invite offers, evaluate supplier offers and seek technical evaluation from internal stakeholders. ● To prepare and keep the close follow-up of LC/Bank contract/TT. ● To keep the close follow-up of direct or bank to bank original documents and handed it to clearing agent for custom formalities. ● Coordination with clearing agent regarding shipment status and providing all the relevant documents as per their requirement to avoid delay in clearance. ● Coordination with courier companies for shifting products from port to warehouse and from warehouse to branches safe and sound. ● Coordination with Freight forwarder. ● Claim custom duties exemption thru FTA and different SROs. ● PSQCA certificate requirement, if any. ● Providing Logistics Support to all branches across Pakistan and resolving their queries regarding stock. ● Planning and allocating stock according to LIFOFIFO rule to all branches to avoid the expiries and ensuring the stock availability in branches every month. ● Conducting quarterly stock taking in all branches and warehouses along with Logistics Manager, preparing report based on observations and suggestions how to rectify the problems. ● Contracts Management. 

Preparing plans for the purchase of equipment, services, and supplies.
Following and enforcing the company's procurement policies and procedures.
Reviewing, comparing, analyzing, and approving products and services to be purchased.
Managing inventories and maintaining accurate purchase and pricing records.
Maintaining and updating supplier information such as qualifications, delivery times,product ranges.
Maintaining good supplier relations and negotiating contracts.
Evaluation of Technical and Financial Proposals.
Researching and evaluating prospective suppliers.
Preparing budgets, cost analyses, and reports.
Ensure three way matching of purchase order, Invoice and GRN and carry out monthly Oracle Purchase Module closing procedures, including month end reconciliations and adjustments.
Petty cash management.
Event Management.
Provide Logistics assistance to expats and to local staff. 
Supervise administration works.