Case Management and Adjudication Support

Assist in managing and processing case files, ensuring accuracy and compliance with organizational and donor requirements.
Review case documents for completeness, clarity, and alignment with adjudication guidelines.
Support the adjudication team by preparing case summaries, compiling evidence, and organizing documents for review in the START system.
Maintain and update case records in the START system, ensuring real-time accessibility and adherence to organizational policies.

2. Document Digitization

Facilitate the digitization of physical records by scanning, indexing, and uploading documents into the START system.
Ensure that digital files are well-organized, secure, and accessible while maintaining compliance with data protection and organizational guidelines.
Perform regular quality checks on digitized files to ensure high accuracy and integrity.
Collaborate with IT teams to resolve technical issues related to the START system and document digitization tools.

3. Data Integrity and Management

Ensure that all case-related data entered into the START system is accurate, complete, and up-to-date.
Conduct routine data validation and cleaning to uphold data integrity and compliance with internal and donor standards.
Generate regular and ad-hoc reports from the START system, ensuring accurate analysis of trends and performance metrics.
Monitor data security protocols and manage user access to the START system to maintain confidentiality and integrity.

4. Coordination and Communication

Liaise with internal departments, stakeholders, and partners to ensure seamless case processing.
Respond to queries regarding case statuses, processes, or technical issues in the START system.
Assist in coordination during audits, monitoring visits, and evaluations related to case management and digitization.

5. Capacity Building and Training

Support training initiatives for staff on the use of the START system, including case management and digitization protocols.
Develop user-friendly guides and training materials on the START system, data entry, and digitization processes.
Provide technical support to staff regarding system upgrades or process enhancements.

6. General Administrative Support

Maintain both physical and digital case files, ensuring they are accessible and securely stored.
Prepare meeting notes, presentations, and other documentation as needed.
Assist in logistical arrangements for adjudication meetings, trainings, and workshops.

Collect information within the Field Coordinators domain of responsibility by attending security briefings with or in place of - the Field Coordinator
Carry out security checks for the clearance of team departures out into the field
Analyze information and inform the Field Coordinator
Make the weekly security pack and send it to the Field Coordinator
Establish informal ties and a network of contacts enabling the collection and verification of diverse information
Maintain an updated list of security contacts in the zone
Coordinate the weekly security briefing
Run the contextual and security briefing for new expatriates, in conjunction with the Field Coordinator
Under delegation of the Field Coordinator, represent IOM during humanitarian and security coordination meetings
Ensure that IOM message is conveyed during meetings in accordance with its mandate and programs
Regularly visit IOM intervention sites
Communicate between the local and/or international NGOs in accordance with the partitioning of contacts decided with the Field Coordinator
Under delegation of the Field Coordinator, attend meetings under his/her direct responsibility
Participate in the drafting of IOM intervention strategy in the zone (especially via annual programming) and suggest program orientations in liaison with the Field Coordinator and the base other departments.
To this end, the Field Coordinator Assistant is responsible, under the supervision of the Field Coordinator, for humanitarian monitoring in his/her intervention zone so as to anticipate as early as possible the pertinent needs to be addressed within the IOM mandate.
Monitor the activities in the programs implemented in his/her intervention zone by comparing the evaluation, intervention and monitoring reports
Coordination
Draft minutes for the Field Coordinator for each meeting he/she attends
Draft the weekly situation report for the context/security section
Compile the weekly situation report and send it each weekly to the Field.

Monitor the field activities based on the project implementation plan as per approved monitoring and evaluation tools.
Monthly data collection, data entry & data analysis based on project requirements with ensuring data accuracy and reliability.
Provide timely inputs for new initiatives and improvements on M&E issues to the management team.
Participate in the project's quality, implementation, particularly through identifying weaknesses and strengths in M&E issues and reporting to the management team.
Participate in the evaluation of the projects results and achievements.
Actively participate in project implementation & coordination meetings.
Provide inputs to project reports and publications upon request of the management team.
Prepare weekly/monthly schedule of monitoring and evaluation related activities.
The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.
Code of Conduct It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.
If you see, hear or are made aware of any suggested activities then you have an obligation to report.
Emergency Response Maintain flexibility to take on added responsibilities as and when needed.
Responsible to maintain coordination and communication with the field teams for operational/logistic support for the Regional Coordinator
Responsible for timely collection, compilation and maintaining a chronological record of the PPM data, minutes of meetings, and financial and programmatic records from the field teams of project districts
Responsible for assisting the Regional Coordinator in field supervision and monitoring of PPM activities and maintaining a log of monitoring visits and reports
Coordinate with HR Assistant for team work a

• Provide technical advice and support (Assessments, surveys, case studies development, tool /questionnaire development) capacity building of partner on outcome impact orientation guideline,
• Responsible for designing, planning and implementing of the M&E activities of the project as per logical framework approach.
• Support and conduct Pre KAP, Post KAP, Base line and End line survey as per project design and documented.
• Develop monitoring and impact indictors for the project success and smooth implementation.
• Report weekly, monthly, quarterly, annually, Interim and end line report of project activities.
• Monitor the project activities on regular bases and support evidence-based decision making in project interventions.
• Conduct field visits to ensure quality of work and to identify the gaps in process of implementation and communicate accordingly in form of field visit reports.
• Provide inputs, information and statistics for project reviews and planning workshops and assist the Project Coordinator in preparing relevant reports.
• Keep close collaboration with project teams, CO/VO, Govt Officials and other stake holders in the project area.
• Prepare and maintain the MIS/data base of the project activities and will be responsible for the collection & analysis of different data in relation to the project activities. 
• Monitor and evaluate overall progress on achievement of results and support monitoring and evaluation of the effects and impact of the project.
• Provide timely and necessary feedback on going project activities and its implementation to Project Coordinator.
• Check and verify project beneficiaries as per criteria in proposal documents.
• Ensure Complain Response Mechanism(CRM) at Field and Office level and orient about community and staff.
• Compile record, document and share success/failure case studies/stories project relevant with pictures/photos.
• Any other task assigned by Project Coordinator.

Implement and maintain the MIS of the project and contribute to the preparation of MIS reports as required, CHS and CWs performance reports;
Preparation of monthly/quarterly/half yearly/yearly MIS reports on Nutrition suppliments to screened children, mothers lactating and PLW and malnutrition cases findings , refered to BHU, OTP
Assist the Project Manager in preparing other relevant reports;
Organize and conduct training on MIS for project staff in data entry;
Assist Project Manager in the preparation of reports on the findings and lessons learned from project;
Provide input and update information related to local governance in RSPN,AAP,PPHI and ACF
Assist Project Manager in preparing monthly and quarterly reports on Project progress based on MIS reports on project activities;
Support to prepare Issues Log and Risk Log for the project;
Prepare and maintain data base in NIS System on the relevant information.

Revolving around coordinating with different departments to gather data, Maintaining and updating databases of preserved scanned files, documents in images,PDF , EPUB formats Processing and organizing documentation, progress reports and analyzing data asneeded. Designing E-Library and assign virtual access to scholars to access confidential contentfor R&D purposes. Ministerial level correspondence sharing Gazette, minutes of meetings, reports andmanaged complete publications. Maintained archive and preservation of old files record of Cabinet in archivemanagement systems. Development of Microfilming, CD’s and drives as Archive and Preservation Standards.Assisting Deputy Director Technical in designing and system analysis for developing ecommunication, e-library, websites, R&D and secretariat support center