Global Fund TB Control Program
MC Quetta Office implements the TB Control Program Project namely, “New Funding Model” in 07 Districts (Quetta, Muslim Bagh, KillaSaifullah, Loralai, Duki, Khuzdar, Noshki and Chaghi).
Worked in close coordination with the 14 District field supervisors, Coordinators, and Managers in terms of all administrative, field Logistics, Programmatic support, and finance. Implemented project activities as per Global Fund Policies, a focal person of Financial Policies & Procedure, dealt with financial and office budget, Cash Flow for each month, and generated monthly, quarterly, and yearly basis. Conducted Quarterly Review Meeting for GPs and Lab Technicians, Staff SR Review Meeting, Community Outreach Camps and Conventional Chest Camps. Prepared and processed Payment request for 6 Districts DTC & DLS monthly visits, ensured settlement against advances, and preparation of expense reports & EER report. Managed District Staff Mobile Load and other logistic support, Heavy Workload of Chest Camps Advance settlement and documentation, Admin Related Matters pro-actively.
Key Responsibilities:

Provided administrative support directly to the 55 persons Team, ensured assets management, inventory control and managed office supplies, as well as official correspondence within office and with other counterparts
Generated detailed reports, correspondence, essential documents, and other materials are well organized and accessible to all staff, maintain and update materials in the Program Department library.
Supported logistical and administrative functions for different programs, departments, field and in-house staff members, assisted in processing financial claims and facilitated approval through appropriate documentation.
Facilitated logistics vendors’ contracting activities including performance monitoring and measurement. Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
Devised appropriate measures to secure food and non-food commodities and ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor
Served as a resource in all efforts to provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries
Ensured process documentation for executing logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
Liaised with internal and external stakeholders to support logistics operations management, guided support staff in completing standard tasks to agreed standards and deadlines.
Performed daily inspections and prepare reports on the quantity and quality of the commodities received/ dispatched and handled, and refer to the supervisor for appropriate action
Responded to all technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all inquiries with a high standard of client service mind-set.
Actively contributed to budget preparation, monitoring, and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
Monitored inventory management processes to track trends and account for the inventory status from source to the beneficiary, also support in the management of commodity accounting data quality and integrity.

Processed all invoices, payments, and receipts, Bank Reconciliations per month, collected Cheques & Handed Over to Vendor’s against procurement. Expertly handled Govt’s Non-Teaching & Consumables budget for Bi Annually & Annually. Ensured all procurement and service rendered procedures including the Tender (BPPRA) process. Built synergies between with Bank and Institution, also dealt with Taxation and tax issue in FBR.
Key Responsibilities:

Ensured integrity and accuracy of the general ledger, including the chart of accounts; administered routine finances of the office, ensuring policies, procedures, and systems compliance.
Updated transactions on Excel-generated report, maintained Women Polytechnic College Estimated Budget for 3 years submitted to Director Technical Education and Govt. Staff Change form for salaries and Increments.
Handled 2 years Consecutive Years Audit by AG office Quetta and clear audit paras to take EX- POST FACTO
Implemented process structures to manage 6 Projects of NAVTTC and 1 Project of 1& half Years GIZ project, updated and presented the project required and help to understand the project requirements and Targets.

Ensured accuracy and completeness of general ledger, including the chart of accounts; administered all routine finances of the office, ensuring policies, procedures, and systems adherence.
Processed Payment & Cheques and Bank Reconciliations as per month, dealt with Taxation and tax issue in FBR, maintained links with Bank and Institution, expertly worked on CTE Financial Software & Book-Keeping