Role in Administration.
l  Maintain Lahore regional office and support other 3 Branches & 06 Network towns at different cities.
l  Recruiting, orienting, Managing, supervising and monitory the work of administration/support staff, Implementing and maintaining procedures, ensure appropriate housekeeping, hygiene and service level to maintain productive ambience.
l  Managing and supervising Team of 30 Support Staff (Guards, Janitors, Office Boy and drivers).
l  Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
l  Plan & execute new Construction and Renovation of regional office in a modern way.
l  Manages the maintenance and repair of Warehouse machinery, equipment, electrical and mechanical systems.
l  Execute and maintain all civil, Wood, Glass, Fabrication, Sanitary and electrical work, IT installations, surveillance and security devices.
l  Provide office supplies (Stationery & kitchen supplies) for staff and maintain adequate stocks; task includes ordering new supplies, identifying new suppliers and obtaining the best price.
l  Efficiently catering demand of all departments by procurement of Furniture & Fixtures, Electric Equipment, Generator, appliances on need basis.
l  Supervise Genset working, ATS Panels & Safety, Surge Earthing, Load shedding trackers, fuel consumption/ periodic R&M at branch level.
l  Ensure provision of utility services in office like electricity, water, suigas, telephone, internet, exchange Lines and ensures continued supply without interruption.
l  Maintain Service Level Agreements with Generator, Photocopier, Rental Vehicles provider etc. Negotiates service agreements with vendors.
l  Induction of new vendors to cut down cost impact without compromising on quality of services.
l  Formulae & Implement cost tracking sheets ensure check & balance triggers to timely action against upward cost trend.
l  Prepare case & raise approval for need base work related to administration.
l  Prepare Annual Budget, proactively prepare & execute Capx /Opex requirement to ensure up to the mark service level.
l  Develop & implement New SOP to ensure transparency in sale of Matured vehicles, obsolete Electric and office equipment, scrap and waste.
l  Significantly improve hygiene of complete facility & quality of food served at office.
Role in Human Resource.
l  Obtain/Renewal from Labor Dept. 1.Form “C” 2. Drug license & 3.Punjab Food authority license etc.
l  Dealing with IR, Labor department, PESSI & EOB I, Municipal Corporation, Excise and taxation department for licensing, legal matters and audit.
l  Maintain employee’s records assisting with payroll department by providing information, i.e. holidays and leaves taken, overtime, salary deductions and disbursement. as per company law and Labor department.
l  Recruitment of Janitorial Staff, Office Boy, Security Guard, Driver, Daily Wager and Labor according to the criteria with proper verification then coordinate with the concern HR team for onboarding.
l  Resources Skill development initiatives and sessions with support staff (Drivers, Guards, Office Boy and Janitors) on performance against expectations, guide, coach and counsel them to encourage and performance maximization.
l  Ensure timely arrangement of training / events / motivational activities as per Event Calendar.
Role in Fleet Management.
l  Maintain company Pool Cars & 45 Other Company vehicles through periodic maintenance checklist and dealing with insurance companies and authorized workshops for the routine claims and repairs.
l  Supervise log books of Rental vehicles and track fuel consumption, dealing with drivers, regarding fueling of company fleet (Fuel cards, verification etc.)
l  Introducing of Cost-efficient Vendors for Rental Vehicles, vehicle movement/transport agents and workshop for the benefit of the company.
l  Prepare feasibility & raise case for approval for need base work of Vehicles related to repair & maintenance.
l  Arrange training and tests of Company Drivers and Officers for ensuring and examining of driving skills and for ensuring the road safety rules.
l  Purchasing / Leasing of Company Vehicles from Banks or Authorized Dealers, Registration through Excise and Taxation departments.
l  Assessment of Token Tax, Route Permits & Fitness Certifications for company vehicle.
l  Fleet Management including vehicle repair & maintenance, vehicle insurance & claims.
l  Handling 02 vans for ladies pick and drop service and 30 pool vehicles.
l  Handle travel arrangements including lodging and boarding of CEO/ BOD, staff/guests, booking of rooms in the hotel, railway/air tickets, transportation arrangements etc. at national level.
l  Visa and ticket arrangements for domestic and international traveling.
l  Hotel & Transport arrangement for domestic traveling.
l  Verify all travel expenses reports of all employees.
Role in Security:
l  Ensure guards selection as per defined criteria.
l  Frequently inspection of the armor and fortnightly security drills.
l  Closely Monitor Local and National Security environment and take proactive measures for safety of Employees & Assets.
l  Up gradation of CCTV cameras & system and live monitor security measures are implemented at branch level.
l  Timely Up-date Seniors and Top Management for Up-Coming / Estimated Risk to Our Company Assets.  
l  Ensure CCTV surveillance systems working at branch level with zero down time.
l  Observe all kinds of Safety and Security Issues and take preventive measures for occurrence.
l  Installation of Barbed Wire, Leison with Phoenix Security & Alam System for office protection against Vandalism, Wilful damage to Corporate Property.
l  Develop report of Safety, Security & Loss Prevention and mechanism to ensure security drills, Phoenix alarms working and inspection of armor has been conducted.
l  Conduct investigation and report incident accordingly.
l  Close monitor of Assets In-Ward & out-Ward Register and verification from concern department.
Role in Legal.
l  Dealing with Police for ongoing legal matters / FIR’s, Robbery, Theft, Fraud as per direction of Legal Advisors of Company.
Pursue legal cases in Law courts pertains to recoveries of Robberies and outstanding amount from defaulters.

Accounts Department.
• Prepare daily cash position for the management
• To deal with banks and other financial institutions for all the corporate matters.
• To deal with the tax departments and other government treasury departments and do all correspondence with them on the behalf of the company.
• To arrange all the documents for short term borrowing from any bank or any other financial institution.
• To manage and prepare the daily Petty cash statements.
• To prepare the marginal summary for the management.
• To prepare the bank reconciliation statements
• Prepare the quantitative report of the goods sold at the different projects
• Prepare the purchase order and make the projected Sale report for the procurement department
• To liaison with Finance Manager of the company to compile the monthly closing and prepare the adjusted trail balance for the month.
• Prepare the bank payments/cash payment vouchers and posted into the accounting system of the company.
• Prepare the bank receipts/cash receipts vouchers and post in the accounting system of the company.
• To verify all travel expenses reports of all employees.
• To arrange and manage all boarding and lodging according to entitlement
• To maintain attendance & Leave Record for the preparation of payroll of the companies.

Admin Department.
• Verify all travel expenses reports of all employees
• Visa processing and approvals.
• Managing all boarding and lodging according to entitlement
• Processing of all admin bills for payment
• Responsible for Company Fleet Management
• Maintain Attendance & Leave Record
• Co-ordinate for out-bound training programs.
• Contact potential candidate or other personal to communicate time, location and content of meeting; prepare
• selection material as required.
• Handling Insurance issues and liaison with Insurance Companies
• Manage Petty cash
• Monitor daily attendance; keep record of employee attendance and report the same to Officer Human Capital.
• Record and maintain; complete record of absentees, late arrival , travel etc and update attendance
• Manage pricing, record and posting of outgoing mails.
• Conduct interviews and seminar
• Manage the personal record of employees on matters such as payroll ,leave insurance and prepare associated management reports
• Assist with preparation of department budget.
• Contact potential candidate or other personal to communicate time, location and content of meeting; prepare selection material as required.

Procurement Department
• Managing a team of 5 professional buyers.
• Responsible for Order Placement Timing, Supply / Demand Alignment, Material Replenishment and Supplier Performance.
• Projections of supplies.
• Generating purchase orders on the approval of supplies.
• Process all purchase order for Engineering, Maintenance and Store Department.
• Co-ordinate supplier to resolve missed deliveries, short shipment and pricing difference.
• Negotiating with vendors.
• Keeping a balance between supply and demand.
• Maintaining accounts payable and credit terms.
• Keeping record of stock in hand and demand.
• Dealing with wholesale and retail suppliers.
• Continuously monitoring, evaluating and improving supplier performance.
• Sourcing the most affordable materials for the company’s manufacturing process.
• Projecting stock levels.
• Reviewing tenders and bids.
• Controlling the purchasing budget.
• Monitoring delivery times to ensure they are on time.
• Ensuring the adequate supply of all required materials, components and equipment.
• Delivering cost savings for the company.
• Managing vendor relationships and building effective Supply Chain partnership.
• Helping to source alternative items for buyers and customers.
• Developing sourcing strategies.
• Managing commodity cost initiatives.
• Preparing high quality tender documentation.
• Regularly contacting suppliers to renegotiate prices.
• Resolving disputes and claims with vendors and suppliers.
• Keeping all supplier programs current and accurate.
• Delegating projects and tasks to junior staff.
• Promoting best practice across the company.
• Involved in writing up contracts and the terms of sales.
• Developing relationships with distributors.
• Working to create and promote a safe working environment.
• Involved in selling off excess, damaged and inventory and stock.
Overseeing staff training.

·        Maintaining Corporate Bank Accounts. Managing Documentation of Bank Guarantees. Managing Of Investment And Fixed Deposit (Mcb Cash Dynamic, Arif Habib Investment) Handling Bank Queries And Acting As Point Of Contact Thereof. Preparing rolling cash flow/ current accounts &treasury report.
·        Handling all type of queries related to receivable accounts (Business Areas, Business Support Divisions (local and Overseas) as well as Personal Receivable).

·        Monthly Update & Confirmation with Reconciliation to the concern Business Areas, Business Support Divisions as well as Personal Receivable Updations.

·        Requisition of payments batch card vise to the concern Business Areas, Business Support Divisions (local and Overseas) also verifying the fund remittances.

·        Preparation and submission of monthly Receivable Report to the accounts department.

·        Assisting internal auditors providing the receivable/debtors record for Audit purpose.

·        Working as a part of Interworld sales department in incentive scheme offered by different airlines.

·        Assisting Incharge Finance in day to day working as per his instructions.

·        Funds flow – management.

·        Monitor the projects cash flow

·        Follow up of receivables and credit control.
Maintain Computerized Accounts of Business Area.(Petty Cash, Cash Statement, General, Ledger, Trial Balance, P&L Statement,

• Maintaining Corporate Bank Accounts. Managing Documentation of Bank Guarantees. Managing Of Investment And Fixed Deposit (Mcb Cash Dynamic, Arif Habib Investment) Handling Bank Queries And Acting As Point Of Contact Thereof. Preparing rolling cash flow/ current accounts &treasury report.
• Handling all type of queries related to receivable accounts (Business Areas, Business Support Divisions (local and Overseas) as well as Personal Receivable).
• Monthly Update & Confirmation with Reconciliation to the concern Business Areas, Business Support Divisions as well as Personal Receivable Updations.
• Requisition of payments batch card vise to the concern Business Areas, Business Support Divisions (local and Overseas) also verifying the fund remittances.
• Preparation and submission of monthly Receivable Report to the accounts department.
• Assisting internal auditors providing the receivable/debtors record for Audit purpose.
• Working as a part of Interworld sales department in incentive scheme offered by different airlines.
• Assisting Incharge Finance in day to day working as per his instructions.
• Funds flow – management.
• Monitor the projects cash flow
• Follow up of receivables and credit control.
• Maintain Computerized Accounts of Business Area.(Petty Cash, Cash Statement, General, Ledger, Trial Balance, P&L Statement,