Provide top-level administrative support to the COO, including scheduling meetings, preparing files and sharing essential information.
Organize and manage travel arrangements, hotel reservations and ticketing for the COO and other executives, ensuring hassle-free travel.
Follow up on action points from meetings, ensuring timely and complete task execution. Provide assistance in resolving obstacles to task completion when necessary.
Draft memos and letters, attend calls in the COO's absence and attend specific meetings with the COO.
Prepare objectives achievement reports for the Marketing department and verify reports received from different departments.
Manage proper filing, departmental reports, and maintain important records.
Work on the Fasteners division budget and verify costing sheets for price adjustments.
Executives lunch and dinner arrangement.
To verify quotations, invoices against dispatches, salary sheets, cash vouchers, cheques, purchase orders, reports received from departments etc., follow up on accounts receivables and income tax challans.
Oversee the procurement processes for the administration department, ensuring timely and cost-effective purchasing of supplies and services. Coordinate vendor selection and negotiate contracts.
Handle hotel reservations, pick-up / drop-off arrangements, meals, providing full protocols and resolving issues of customers or vendors coming from outside Karachi or abroad.
Searching executives through LinkedIn and HR Consultants to schedule interviews.
Manage group hospitalization & life insurance for employees and handle vehicle insurance.
Provide administrative services to regional offices, responding to queries and following up on requests.
Seek good quality, low-cost vendors and high-bid scrap dealers.
Handle vehicle purchasing and reselling.
Installed CCTV project and now monitoring and managing the company's CCTV project.
Manage the company website and social media, and perform additional tasks. 

Create quotations, invoices, delivery challans and purchase orders.
Efficiently handle cash transactions and bank reconciliations.
Oversee receivables, payables and tax challans.
Perform key payroll functions.
Month-end and year-end closing.
Analyze revenue and expenditure to identify areas for improvement.
Proactively resolve accounting discrepancies to ensure accuracy and integrity in financial data.
Establish effective communication channels with clients and vendors through calls, visits, emails, and letters to address queries, complaints or issues promptly.
Regularly correspond with the technical team to ensure project job completion.
Involved in purchasing of different items.
Implement effective filing systems to maintain organized files and records.
Prepare presentation materials for meetings.
Proficiently use Microsoft Dynamics AX 2012 for accurate and efficient entries, including JV, CPV, CRV, BPV, BRV, purchase orders and invoices etc.
Successfully handling any other tasks assigned by management with adaptability and a proactive approach.