Accountabilities/Responsibilities: : Within delegated authority, the Programme Assistant(BISP) will be responsible for the following duties 1.  Perform specialized and/or standardised processes and activities within the specific technical area of wor supporting alignment with wider programme policies and guidelines. 2.  Provide project management and/or general office support following established targets and WFP’s policies an procedures. 3.  Within the specific area of responsibility, compile data and support analysis and preparation of reports (e.g. foo assistance needs, resource utilization, programme status, performance) in order to support operational decisionmaking. 4.  Perform accurate, timely recording of data within the specific technical area of work (e.g.food security an vulnerability assessments) following corporate standards and guidelines. 5.  Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities. 6.     Support communication and activities with local partners, agencies, NGOs and government institutions. 7.     Act as a point of contact for resolution of general operational queries requesting. 8.  Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis Other Responsibilities 9.  Keep close and timely coordination with the respective government departments, Cooperating Partner and fiel coordinators in assigned districts, to ensure that all the activities at the district level are well coordinated and implemented. Actively participate in the district coordination meetings. 10.  Maintain close liaison with Department of Health, LHWP, BISP Taluka/District office, nutrition partners t mobilize eligible beneficiaries at BISP Nashonuma Cente 11.  Ensured the uninterrupted supply of SNF to the respective distribution points (Facilitation center and nutrition sites). 12.  Assist the Provincial Office -Nutrition Unit in development of quarterly and monthly distribution plans in clos consultation with respective CP and development of call forwards for RUSF food for each district. 13.  Whenever required, take lead on generation of the CRNs in comet system for approvals and ensured timely food dispatches to the BISP Nashonuma Facilitation centers. 14.  Facilitate training/orientation and capacity building session of project staff and relevant stakeholders, such as medical officers, medical officers, Lady Health Workers (LHW) and Lady Health Supervisors (L 15.  Within the specific area of responsibility, ensure compilation of data and support analysis and preparation o reports in order to support operational decision-making. 16.  Act as a point of contact for resolution of complain received from field and general operational querie requesting assistance where necessary at district level 17.  Maintain information records and monitoring plan documentation, such as records of commodity movements, monitoring reports, monitoring checklists and entry in system ,in order to assist in the effective service delivery 18.  Conduct periodic monitoring trips, spot checks to the project sites, including random monitoring checks on Cooperating Partners (CPs) activities, assessments and prepared progress report using standard monitoring tools. 19.  Any other task assigned by supervisor.

Assumed post-distribution monitoring to collect and understand refugees' feedback on the quality, sufficiency, utilization, and effectiveness of the assistance. Directed all operations for the execution of the assistance programme at the sub-office /field level, with the assistance of cooperating partners. Professionally represented WFP at programme-related coordination meetings and similar activities, which offered food aid around the world. Oversaw the overall commodity movements, such as food deliveries, storage, transport, and distribution at the site with the collaboration of the logistics team and verified the amounts received properly recorded. Aided the WFP Programme Officer and cooperating partners in encouraging women’s access to economic skills development and sensitizing public opinion on gender issues and gender-focused functions. Identified needs for improvement and offered training to other personnel for enhancing their skills and knowledge.

Controlled the process of the efficient and proper distribution of food items and vouchers at the site by improving the supply chain management process and offered feedback to the WFP Officer and others for the proper distribution.
Supported team in conducting regular meetings with local authorities and cooperating partners to resolve issues regarding commodity pipeline, distribution arrangements, food entitlements, and other relevant issues.
Facilitated team in devising the plan of action to achieve a specific goal as well as assessing employees ‘achievements and cost constraints, while delivering detailed feedback accordingly.
Frequently reported to the WFP Programme Officer on relevant events regarding food management, distribution, and other related issues to overcome or fix problems.
Utilized advanced methods to determine relevant issues in the programme and reported to the appropriate personnel for timely resolution.

Rendered expertise in managing and tracking the production of the required deliverables. Supervised all phases and stages of the project, which involved tracking progress, allocating resources, and initiating corrective action to prevent the recurrence of undesirable conditions. Identified, monitored, managed, and mitigated project risks by establishing contingency plans. Applied and introduced project management standards for incorporation as per ENP protocols to improve the overall efficiency of human resources assigned to a project.

Reported to senior management regarding all matters in accordance with defined guidelines on project progress, highlighted reports, and end-stage assessments.
Interacted with project assurance representatives to assure the overall direction, integrity of the project, and consistent project quality.
Maintained an awareness of potential interdependencies with other projects and their impact, involving deliverables, processes, tasks, technology, or product produced by any project, team, or resource.
Built and implemented appropriate technical and quality strategies/standards by utilizing a broad scope of industry knowledge to improve quality.
Signed responsibilities to team members for providing support and expert advice required for the management, planning, control, and timely accomplishment of the project.

Addressed team concerns, fixed all beneficiaries’ issues, and ensured the provision of outstanding beneficiaries services. Carried out performance evaluations of team members and provide feedback on their performance for necessary improvements. Helped staff in executing employee recruitment, promotion, and retention and termination activities.

Steered programme operations in district at unit offices to achieve milestone on time in addition to handle over all financial management at district level.
Led frequently monitoring visits for overseeing the progress and planned and organized skill-based training for team members.
Fostered excellent and strong working relationships and sustained effective communications with team members for boosting profit.
Headed the team of professionals and established a positive working and learning environment for team members to meet or exceed organizational objectives and expand the business.

As part of the responsibilities, monitoring activities are conducted at the field level, progress reported by the District Programme Officer and its implementation team is verified through random checks, local programme implementation teams are coordinated with on matters relating to M&E, beneficiary selection processes and targeting strategies applied in the field are assessed and reported on, and regular field visits are conducted on a day-to-day basis to locations where programme activities are being implemented on the ground.

Successfully review and plan monthly and quarterly progress meetings at district level to effectively monitor and evaluate program activities.
Develop a comprehensive database using Mango MIS system to compile program activities on a daily, weekly, monthly, and yearly basis.
Conduct meetings with 13 field teams to share MIS updates and ensure data accuracy and consistency.
Compile MIS system data with manual data, including MIS findings, for presentation at every monthly meeting. Utilize case studies from the field to showcase program success and increase program visibility.
Establish effective database systems and procedures through regular system checks to ensure effectiveness, identify shortcomings, and take necessary remedial actions.
Prepare meeting minutes and disseminate to all officials involved in the program for effective communication and coordination. Ensure data integrity by cross-verifying MIS data with manual data at both field unit and field level.
Provide technical support to the implementation team in beneficiary identification and selection to ensure efficient and effective program delivery.
Prepare comprehensive field monitoring reports and provide feedback, guidance, and recommendations to the field implementation teams for necessary corrections and improvements.

Submitted weekly plans to the concerned project manager and compiled and submitted daily reports of field activities. Conducted a Purpose Specific Baseline Survey and properly prepared and submitted the documentation to the project manager. Conducted fortnightly monitoring visits at selected schools to monitor daily attendance of new admissions and met with parents and SMC members. Completed the selection of 40 Government Primary Schools based on agreed criteria with the support of the concerned education department. Selected and oriented 160 Ilm Ambassadors from the 40 selected villages and enrolled 800 out-of-school children with the efforts of the Ilm Ambassadors, with each ambassador bringing 5 children to school.

Prepared database of 800 out-of-school children location-wise, including 40 community volunteer workers.
Updated a daily basis Excel-based database of project activities to assist the project manager in effectively monitoring and evaluating program activities.
Effectively assisted PITE in arranging trainings for SMC members and ILM Ambassadors to ensure effective program delivery.
Organized interactive theatre performances in each of the 40 selected schools to increase program visibility and awareness.
Displayed 10 cloth banners in each village to celebrate International Day and increase program visibility.
Participate in airing a 30-second Public Service Message (PSM) on radio channel FM-105 @100 slots per day for one week to raise awareness about the program.
Arranged one ‘Walk for Education’ in each selected village on Educational International Day to promote the importance of education.
Organized monitoring cum supervisory visits by concerned officials from the education department to selected schools (at least 02 visits to each school) during the project life to ensure effective program delivery.
Ensured submission of monthly reports by each Ilm Ambassador to effectively monitor and evaluate program progress.
Collected feedback from at least 50 beneficiaries and share with the project manager for further sharing with donors. Performed any other tasks assigned by the project manager or executive director to ensure effective program delivery.

Coordinated with the district government both before and after the implementation of the project to access the needed communities with their suggestions and assistance. Conducted the selection of deserving villages in UCs and beneficiaries for project activities, including verifying random beneficiaries and villages. Actively participated in cluster meetings at the district level, sharing updates with the EDO Health and DCO as a means of sharing information and collaborating for effective implementation.

Led distribution of NFIs and construction materials at villages, ensuring proper implementation of project activities by CP staff, and assisting in cash disbursement at Point of Sale provided by authorized banks.
Assisted concerned WFP focal point and implementing partners in encouraging women's access to economic skill development and sensitizing public opinion on gender issues and gender-focused activities.
Contributed to planning and coordinating with cooperating partners to give timely assistance to the community and meet the requirements of the Country office.
Conducted routine monitoring visits to project activity sites (CMAM & DRR), identified gaps and assisted CP staff in proper implementation of project activities.
Conducted pre-assessments for DRR activities, especially in local markets, through the use of the online applet ODK in Android Mobile sets to find out the current status of the market and conducted post-market assessments to compare project impacts.
Monitored and reviewed overall commodity movements such as food deliveries, storage, transport, and distribution at the site and verified if the amounts received had been properly recorded, damaged, or suspected to be damaged in CMAM activities.
Supervised the efficient distribution of food items in CMAM activities at the site, ensured proper distribution of entitlements, and provided feedback to Field Officers and others on the distribution.

Provided fast, accurate and detailed reports on any beneficiary complaints, ensuring prompt resolution of any issues. Uploaded Checklists and issues for easy access and tracking. Submitted weekly narrative reports and work plans to keep track of project progress. Conducted pre and post verification of the village wise assets and participants under the C/FFW programme, verifying the beneficiaries list and the selection of villages and schemes for C/FFW. For CMAM, visited the static sites and mobile units to verify all components of the project and ensure proper facilitation by the CPs. Visited warehouses of CPs to ensure proper stocking of commodities and adherence to logistics policies. I make sure to document success stories to share with the team and donors.

Successfully supervised third-party surveys of DRR/CFW & CMAM activities at the district level, and reported the findings to the activity managers in the provincial office.
Captured high-quality photographs of different activities such as CFW, cash payment distribution, and CMAM, contributing to the visual documentation of project implementation.
Identified sites for donor visits in the district, providing logistical support and ensuring smooth coordination.
Coordinated with CPs regularly, facilitating sustained and effective implementation of project activities.
Coordinated implementation with partners to ensure sustained and continued visibility of WFP at all activity sites, strengthening program outcomes.

Assisted the WFP Officer and implementing partners in encouraging women’s access to economic skills development and sensitized public opinion on gender issues and gender-focused activities. Reported periodically to the WFP Officer on relevant events regarding food management, distribution, and other related issues. Identified any apparent issues in the program and reported them to the appropriate personnel. Supervised and trained other personnel as appropriate. Performed other related duties as required.

Coordinated and monitored the implementation of the assistance program at the local level, in collaboration with implementing partners, ensuring successful delivery of aid.
Monitored and reviewed overall commodity movements, including food deliveries, storage, transport, and distribution at the site, verifying accuracy of records and reporting any issues.
Supervised efficient distribution of food items at the site, ensuring proper entitlements were distributed and providing feedback to relevant parties on distribution.
Assisted in conducting regular meetings with refugee leaders and implementing partners, addressing commodity pipeline, distribution arrangements, food entitlements, and other relevant issues.
Contributed to successful implementation of the plan of action, regularly reviewing achievements and identifying constraints and providing feedback accordingly.
Attended and facilitated district food cluster meetings with UN OCHA, promoting collaboration and effective communication between stakeholders.

Continuous feedback and updates on ongoing activities were provided to project management, including lessons learned and project closure status according to the project plan, for timely updating of the learning system. Weekly and monthly reports were submitted to the line supervisor. Constructive, purposeful, trust-based, and sincere relationships were maintained with all colleagues working above or below, whether directly or indirectly associated. Feedback was provided to immediate line officers, colleagues, and higher-ups that had the potential to improve their effectiveness and contribution. The highest standards of honesty and integrity were maintained in all disciplines. Any other responsibilities delegated by the line supervisor or management in any other task within the scope were performed.

Contributed to project improvement by reviewing and providing feedback to the project team in close coordination with the Programme Coordinator.
Assisted in the preparation of monitoring plans for project activities in consultation with the project team.
Developed questionnaires, report formats, and other tools to gather project-related information from the field as per guidance from the PC.
Organized and compiled project reports and data in accordance with project management guidelines, sending them to the PC for final use.
Coordinated with the project team, specifically the Programme Coordinator and other project/program staff, for regular follow-up of activities, facilitation, and planning of external visits.
Documented success stories, best practices, and lessons learned at the project level and provided feedback to the line supervisor for future activities.

Coordinated with the team in all activities taking place in different villages. Created a weekly work plan for these activities. Submitted daily and weekly reports to ensure proper monitoring and evaluation. Coordinated with PHEs to ensure the progress of hard activities and with HP technicians to oversee their activities. Verified site selection for new HP, repair HP, apron, and latrines. Facilitated distributions to the team to ensure that all necessary resources are available for project implementation.

Coordinated with Village Development Committee (VDC) members to plan and execute project activities, ensuring smooth implementation.
Managed and coordinated school team activities, ensuring timely and effective execution of project goals.
Facilitated Community Health Volunteer (CHV) and VDC trainings, providing support to participants.
Demonstrated flexibility and willingness to perform any additional tasks assigned by line manager or Project Manager, ensuring successful project implementation.