·         Accounting and bookkeeping of all Foreign Aided Projects (ADB, World Bank, DFID)
·         Preparation of Payment Schedules and Cheques
·         Preparation of Cash Book for all donor funded projects
·         Preparation of Tax Certificates required by consultants and external vendors for Donor Funded Projects
·         Booking of expenditure under foreign funded projects in AGPR on monthly basis.
·         Management of remuneration of consultants.
·         Liaison with National bank for timely bank statements, new RFA Account Opening and change of signatures for RFA Accounts
·         Coordination & correspondence with various project stakeholders.
·         Providing assistance in preparation of financial reports.
·         Preparation of Bank Reconciliation of Revolving Fund Accounts, operated for IDA, ADB and DFID funded projects.
·         Reconciliation of Accounting Software with Cash Book
·         Coordination with Procurement Specialist (goods) and Procurement specialist (services) under development partners’ procurement guidelines for Payments.
·         Assist Financial Management Specialist (FMS) in preparation of Donor monthly, quarterly and biannual reports.
·         Assist FMS in Preparation of expenditure reports of BISP accounts.
·         Preparation and submission of Income Tax and Sales Tax deductions of vendors and consultants paid through foreign aided projects to FBR.
·         Maintaining proper Ledgers of consultants and vendors.

1. Organize in coordination with the National Finance Officer and the RMO, a comprehensive Administration System in CRA field-offices (filing, procedures, etc.).
2. Comply with organizations policies and support PDO in implementation at field level.
3. Prepare monthly petty cash report, cash certificate and submit to head office along with supporting documents for replenishment of funds.
4. Prepare and submit requests for advances to head office and responsible for submission of liquidations for office and grants expenses.
5. Prepare vouchers for financial transactions office and other program related Payments and maintain proper filing system. Scrutinize of bills/claims/supporting documents.
6. Verify all grants payments in terms of budget, contracts, PO and PR before sending to head office for processing.
7. Ensure that the hand over documents of items procured by program units to selected community implementing organizations is well documented.
8. Disbursement of cheques related to Logistics, Contractor and others (Ensuring proper receiving and sending back to Head office).
9. Maintenance of Office files related to Admin, Finance and HR
10. Responsible to implement staff regulations and rules for both officials and employees and updates thereof. Notify changes to the staff members concerned.
11. Advise on travel authorizations and allowances for staff members leaving on duty travel. Ensure security clearance is requested and received, when applicable.
12. Maintain attendance and leave records and control.
13. Preparation of summarized reports of Medical and DSA claims (Date and staff wise details with paid and unpaid status with proper coordination of Head Office’s Finance and HR Departments)
14. Perform such other duties as may be assigned.

• Ensuring compliance with organizational internal control framework, and financial, administrative and human resource management rules, policies and procedures
• Preparation and processing of all bank and cash payments along with adjustment Vouchers.
• Update AA Pakistan bank signatories in all banks in case of leavers or newcomers.
• Responsible for safe custody of cheque books, cancelled cheques and used cheque books for reference.
• Maintain Petty cash in local and foreign currency.
• Maintain Petty cash on imprest system and replenish cash as per the limit mentioned in LFPPM.
• Prepare the physical cash count of local and foreign currency on daily/monthly basis.
• Be responsible for safe custody and security of petty cash.
• Prepare working for funds request (R1) to International Finance and make sure the funds are timely available.
• Ensure financial control mechanisms are in place in terms of Cash and Bank management.
• Prepare and review of Bank Reconciliation statements on monthly basis and identify the issues particularly pending checks and made follow up on them in timely manner.
• Review Bank reconciliation of partners and ensuring bank and cash balances are same as according to the SUN.
• Prepare monthly bank reconciliations of country office, in Sun accounting system.
• Review partner reports and process partner funds
• Staff advances and floats adjustments
• Recharges processing and facilitation
• Timely deposit of staff EOBI
• Timely deposit and processing of Tax Liabilities

A. Finance/Budget
• Ensuring compliance with organizational internal control framework, and financial, administrative and human resource management rules, policies and procedures
• Identifying potential risks in relation to the financial management of the office, and proposing mitigating actions to senior management, when applicable
• Ensuring timely and accurate monthly, quarterly and year-end closure of accounts, including bank reconciliation, and submitted reports to national and international management and donors as per prescribed deadlines
• Preparing a consolidated budget for the Regional Office’s operation for approval by the Regional Office
• Timely producing the management account and generating variance reports for the country office & regional Management’s review
• Compilation of Field monitoring reports, monthly and quarterly plans and financial progress report
• Ensuring timely and effective follow-up to audit observations and recommendations
• Coordinating Internal & External Auditors in responding to Audit queries
• Selection and negotiation with local service providers, within the established financial parameters
• Approving and certifying local bank reconciliation and petty cash accounts
• Preparation of the cost efficient annual budget and plans in accordance to Country Strategy Plan with the help of the regional office team and concerned staff from the Country office
• Preparation and review of Local Right Programs (LRPs) Quarterly funds requests
• Ensuring timely payments to all suppliers, consultants, vendors and staff
• Financial monitoring of partners to ensure financial controls and procedures are in place
• Ensuring accurate financial reporting and data entry in accounting software SUN
• Co-ordination and follow up with banks to ensure provision of all the required agreed facilities to the ActionAid Pakistan
• Supervising the work of Assistant Finance & Admin Officers to ensure financial systems and procedures’ comp