1. Ensure compliance with Organization financial policies and procedures.
2. Oversee budgeting, expenditure tracking, and financial reporting for the project.
3. Collaborate with project managers to develop and monitor project budgets.
4. Manage payroll, vendor payments, and expense reimbursements.
5. Facilitate timely and accurate financial reporting to donors and stakeholders.
6. Conduct regular financial audits and implement corrective actions as needed.
7. Manage office operations and logistics for the project site.
8. Procure and maintain office supplies, equipment, and facilities.
9. Coordinate travel arrangements and accommodations for project staff.
10. Maintain accurate records and documentation related to project administration.
Human Resources Management:
1. Oversee HR functions, including recruitment, onboarding, and offboarding of project staff.
2. Maintain personnel records and ensure compliance with labor laws and regulations.
3. Coordinate training and professional development opportunities for project staff.
4. Handle employee relations issues and grievances in a timely and effective manner.
5. Ensure adherence to organization policies, procedures, and donor requirements.
6. Monitor and mitigate project risks related to finance, administration, and HR.
7. Implement internal controls to safeguard assets and prevent fraud or misuse.
8. Arrange meetings, workshops, and events related to the project.
9. Represent organization in meetings and forums related to finance, administration, and HR matters.
10. Prepare regular progress reports and updates on finance, administration, and HR activities for project management and stakeholders.
10. Maintain accurate and up-to-date project documentation, including financial records, contracts, and personnel files.
11. Identify opportunities for process improvement and efficiency gains in finance, administration, and HR functions.
12. Participate in organizational learning and knowledge-sharing initiatives.

Duties and Responsibilities:
1. Ensures that the finance process is in adherence to company and client requirements, company policies and procedures, and Regulations to ensure successful delivery of project requirements.
2. Ensure smooth operations of the project site in close coordination with the Project Manager and Admin & Finance Manager.
3. Plan and organize and liaise project needs and purchases in close coordination & collaboration with PM, and procurement officer.
4. Develop, track, record, and report generators\' fuel usage, equipment, and maintenance in close collaboration with Logistics/procurements and ensure smooth operations of equipment and tools at the project site.
5. Organize and manage office supplies and kitchen supplies for the project site.
6. Ensuring that project expenditures are adequately tracked according to the agreed project budget in close coordination with Admin & Finance Manager and on-site Project Manager.
7. Facilitate timely, accurate month-end closing, cash requests, and cash reconciliations.
8. Receiving complete documents, invoices, bills, etc… insuring the proper name, date, stamp, and supportive documents
9. Closely work with the Operations and Procurement Departments
10. Prepare weekly, monthly plans and monthly financial progress reports to the Finance Department
11. Manage Staff Salary, leases, and subcontractor payments on schedule
12. Plan and manage laborers\' time sheets and laborers\' wages on weekly basis.
13. Schedule tax payments strictly on time
14. Organize weekly and monthly internal audits and report to the Finance Department
15. Monitor and report on accounting discrepancies
16. Preparing in a timely manner accurate financial reports as required by the donor or for internal monitoring processes
17. Preparation of timesheets.

1. Responsible for the overall function of Admin and Finance at the field level.
2. Records all incoming and outgoing letters and documents.
3. Conveys all the required instructions and policies of the organization to the staff and the views of the regional staff to the leading body.
4. Monitors administrative aspects of the regional office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
5. Ensure the attendance register maintain it on daily bases, keep the leave record of staff and share it with the HR Manager on monthly bases.
6. Make sure the compilation of the Personal files of field staff in all contexts.
7. Responsible to supervise the work, related to the purchase of furniture, office equipment, computers, vehicles/motorbikes/bicycles, air conditioner, and miscellaneous.
8. Responsible to negotiate service agreements with vendors.

Key Responsibilities:
1. Bookkeeping
2. Maintain record of Daily transactions.
3. Preparation of Vouchers
4. Entries of daily transactions in QuickBooks.
5. Dealing with banks.
6. Bank reconciliations.
7. Electronic Filing of withholding tax on FBR portals
8. Tax payments
9. Assistance in Audit
10. Monitors administrative aspects of the regional office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
11. Ensure the maintenance of the attendance register in the office and also confirm staff attendance level in the field.
12. Responsible to supervise the work, related to the purchase of furniture, office equipment, computers, vehicles/motorbikes/bicycles, air conditioner, and miscellaneous.
13. Responsible to negotiate services agreements with vendors.
14. Looks after administrative affairs of the Office

Key Responsibilities:
1. Monitoring of Afghan Refugees
2. Giving and performing tasks with subordinates to achieve targeted goals
3. Distribution of food facilities among refugees
4. Maintaining Records
5. Labialising Products
6. Maintaining logistic support
7. Providing admin support
8. Procurement