Job Responsibility #1: External Liaison and Compliance

Build and maintain strong relationships with key stakeholders in government departments, ministries, and LEAs.
Represent CIP effectively in meetings with relevant authorities, ensuring accurate and timely submission of NOC applications and project-related permissions.
Support compliance with CIP’s MoU by advising program teams during implementation and ensuring timely reporting to MOI, EAD, SAFRON, NDMA, PDMA, and district administrations.
Facilitate approvals, NOCs, and travel permissions for foreign visitors, donors, and delegations.
Maintain organized records of applications, documents, and reports submitted to government authorities, ensuring statutory compliance.
Provide regular updates on liaison activities, challenges, and progress to the Safety & Security Manager and other supervisors.

Job Responsibility #2: Safety & Security Operations

Support program teams during emergency response and project implementation, ensuring safety and security systems are functional.
Conduct security risk assessments in project districts, identify risks, and recommend mitigation strategies.
Provide security briefings and orientations to staff in Islamabad and field offices.
Implement and monitor compliance with CIP’s safety and security SOPs for staff and operations.
Equip CIP offices with necessary safety equipment and monitor CCTV systems in Islamabad and field offices.
Monitor and report safety and security threats, providing timely alerts and recommendations.
Ensure movement tracking protocols are adhered to, including online trip tickets and approved field plans.
Disseminate security alerts to staff through SMS, WhatsApp, and email while maintaining communication during field movements.

-    Responsible to make sure the administrative management of the office for its efficient and effective running in consultation with PM and Country Office Manager. Maintains office services by organizing office operations and procedures; controlling correspondence; maintain filing systems; procurement and purchasing’s against the supply requisitions; assigning and monitoring clerical functions. Furthermore; supervise the support and make sure the efficient fleet management.
-    Responsible to provide guideness and support to WHH, s partners (Ips) in procurement and further review the process for improvments in consultation with PM and Country Logistic department.
-    Responsible to assist staff in providing the operational services for program activities such as boarding lodging, traveling, arrangements of trainings, meetings and workshops etc.
-    Responsible to act as safety and security focal person at field level to ensure the compliance of safety and security SOPs and regulations.
-    Assist staff in providing the HR services on the behalf of WHH’s HR department by providing them required information relevant to health scheme, EOBI/social security, leave balance, contract management and about other benefits in close coordination with HR department.
-    Act as petty cash custodian for the office and responsible to maintain cash flow in close coordination with PM and finance department.

 Administrative management and operational support.
 Effective resource management & promotion of conducive work environment for national and international staff.
 Boarding, lodging and air travel arrangements for country provincial and international staff.
 Event Management, Successful arrangements of provincial & district level workshops & conferences.
 Logistical support in terms of fleet management, local procurement, inventory management, office and hotel/guest houses selection & lease contract/agreements & management.
 HR support in terms of leave management, office timing, staff’s social security (EOBI) & contract management.
 Day to day safety and security management of office, field staff and warehouse.
 INGO’s security forum lead for south Sindh
 Prepared weekly, monthly security & incidents reports
 Processing all travel NOCs for international staff travelling to field areas

 Liaising with government authorities, other I/NGOs UN agencies on behalf of ACTED at provincial and district level.
 Overall administrative management and operational support at area office level.
 Support HR department in new hiring (long listing & shortlisting, calls for interviews, reference check)
 Overall Safety and security management at area/field office level.
 Process Visas of expatriate staff at regional immigration/passport office for visa stamping
 INGO’s security forum lead for south Sindh
 Conduct Trainings of all ACTED and rental driver on SAFE/DEFENSIVE DRIVING
 Conduct Trainings of Security Guards on PREMISES SECURITY, FIRE SAFETY and GATE ENTRY PROCEDURES

  Responsible to conduct awareness and capacity building sessions on protection, human rights and humanitarian law for disaster affected local community.
 Formation of protection committees in the targeted districts and train them on humanitarian protection.
 Report humanitarian protection concerns and issues to the protection field manager and local authorities at thematic forums.
 Record case intake of document recovery cases and support vulnerable population access to these documents by visiting NADRA and Revenue departments and WATAN registration points.
 Draft reports detailing protection problems, and efforts to mitigate or eliminate them.
 Ensure that protection and the promotion of human rights is better incorporated into the IRC programming for IDPs

 Conduct research on ECE/ECD in 99 schools through RCC project
 Using Epi-Data soft ware for data entry, data cleaning and data validation
 Facilitated and conduct Trainings
 Conduct field visits and class room observation
 Conduct child analysis in schools
 Conduct survey and fill out school profiles of 99 schools
 Fill out child profiles of 99 schools
 Conduct survey on child tracking
 Conduct Learning Achievement Test for children at RCC sample schools
 Managed cluster vise record
 Supervise community based staff
 Facilitated community teachers for quality ECE/ECD education and concept
 Conduct coordination meetings with Education department Officials
 Conduct meetings with School Management committees( SMCS)
 Conduct large community meeting.
 Facilitation in teachers training.
 Facilitation in trainings for SMCs.

 Organize IDP camp of 100 HHs
 Provide FIs and NFIs one hundred families
 Provide water facility to one hundred families
 Managed the IDPs at the time of distribution FIs and NFIs.
 Have experience of disaster management for three month.